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HomeMy WebLinkAboutAdministration 11-19-14 AGENDA ADMINISTRATION COMMITTEE November 19, 2014 5:00 PM County Board Room - Government Center 1101 Carmichael Road, Hudson, Wisconsin *If allowed by the Chair per the Rules and Bylaws of the Board of Supervisors. A quorum of the St. Croix County Board of Supervisors (County Board) may be present at this meeting. Therefore, this notice also serves as notice of a meeting of the County Board for the purpose of obtaining information relating to subjects listed above for use at future County Board Meetings. CALL TO ORDER ROLL CALL APPROVAL OF MINUTES 1. October 15, 2014 5:00 PM PUBLIC COMMENT* BUSINESS ITEMS 1. Financial Reports 2. Resolution to File Request For Waiver From State Mandate Pursuant to Section 66.0143- Mandate to Provide Audit Reports Concerning Health and Human Services Purchase of Care and Services Contracts Under Sections 46.036 and 49.34 3. Resolution Approving County Administrator's Goals and Change Annual Evaluation Date 4. Land Conveyance To Village of Somerset(Transportation Resolution) 5. Rules & Bylaws Subcommittee Report 6. Committee Duties Review (Rules and Bylaws) 7. Strategic Planning Communication Workgroup Report 8. Market Analysis Vendor Selection Process Update 9. County Mutual Insurance Quote Update 10. Loyalty Days Proclamation 11. Hudson Area Joint Library Funding 12. Committee may convene in closed session pursuant to Wis. Stat. 19.85(1)(f) for preliminary consideration of specific personnel problems if discussed in public, would be likely to have a substantial adverse effect upon the reputation of any person involved in such problems. Reconvene to open session. ANNOUNCEMENTS & CORRESPONDENCE ADJOURN DATE OF NEXT MEETING MEETING MINUTES ADMINISTRATION COMMITTEE November 19, 2014 5:00 PM County Board Room-Government Center County Board Room - 1101 Carmichael Road, Hudson, Wisconsin CALL TO ORDER ROLL CALL Attendee Name Organization Title Status Arrived Travis Schachtner St. Croix County Chair Present Roy Sjoberg St. Croix County Supervisor Present Jill Ann Berke St. Croix County Supervisor Present Ron Kiesler St. Croix County Vice Chair Present Judy Achterhof St. Croix County Supervisor Present Patrick Thompson, Scott Cox, Tabatha Hansen, Kristen Ziliak, Tammy Funk, John Allegro, Laurie Noble, Tim Ramberg, Cindy Campbell, Supervisor Neilson, Supervisor Hansen, Supervisor Ostness, County Board Chair Roger Larson, Bill Peavey APPROVAL OF MINUTES 1. Administration Committee - Regular Meeting - Oct 15, 2014 5:00 PM Supervisor Schachtner indicated the minutes would stand as presented. RESULT: ACCEPTED [UNANIMOUS] AYES: Travis Schachtner, Roy Sjoberg, Jill Ann Berke, Ron Kiesler, Judy Achterhof PUBLIC COMMENT* BUSINESS ITEMS 1. Financial Reports Finance Director Hansen presented monthly financial reports for administrative and elected departments as well as the treasurers report. 2. Resolution to File Request For Waiver From State Mandate Pursuant to Section 66.0143- Mandate to Provide Audit Reports Concerning Health and Human Services Purchase of Care and Services Contracts Under Sections 46.036 and 49.34 Administrator Pat Thompson presented the Resolution to Request Exemption from State Mandates. He is recommending that the County apply for a waiver, in agreement with the Health and Human Services board. Thompson, as well as Finance Director Hansen addressed questions from the Committee. Motion by Kiesler, 2nd by Achterhof to approve the Resolution to Request Exemption from State Mandates. RESULT: APPROVED [UNANIMOUS] MOVER: Ron Kiesler, Vice Chair SECONDER: Judy Achterhof, Supervisor AYES: Travis Schachtner, Roy Sjoberg, Jill Ann Berke, Ron Kiesler, Judy Achterhof 3. Resolution Approving County Administrator's Goals and Change Annual Evaluation Date County Administrator Thompson presented the Resolution to Approve County Administrator's Goals and Change Annual Evaluation Date. This Resolution would approve the 3 performance objectives identified by the Committee of the Whole as well as the time frame to coincide with the County Board term of office. Main Motion by Schachtner, 2nd by Sjoberg to approve Resolution Approving County Administrator's Goals and Change Annual Evaluation Date. Sjoberg motion to amend the evaluation dates of current evaluation period to 7/1/2014 - 2/28/15 then the next time period would be starting the last day of February through the last day of February of the following year and every 12 month period after that. Keisler 2nd. Amendment passed unanimously. Vote on main motion: Approved. Unanimously. RESULT: APPROVED AS AMENDED [UNANIMOUS] MOVER: Travis Schachtner, Chair SECONDER: Roy Sjoberg, Supervisor AYES: Travis Schachtner, Roy Sjoberg, Jill Ann Berke, Ron Kiesler, Judy Achterhof 4. Land Conveyance To Village of Somerset(Transportation Resolution) County Administrator Thompson presented the Land Conveyance to Village of Somerset( Transportation Resolution). This is in regards to a business expansion in Somerset in the confides of the industrial park. Transportation Director Tim Ramberg offered additional information. Corporate Counsel Scott Cox addressed the Committee as well. Motion by Kiesler, 2nd by Berke to approve the Land Conveyance To Village of Somerset and the Resolution attached. Carried unanimously. RESULT: RECOMMENDED [UNANIMOUS] MOVER: Ron Kiesler, Vice Chair SECONDER: Jill Ann Berke, Supervisor AYES: Travis Schachtner, Roy Sjoberg, Jill Ann Berke, Ron Kiesler, Judy Achterhof 5. Rules & Bylaws Subcommittee Report Corporate Counsel Scott Cox presented information regarding the Rules and Bylaws Subcommittee including the following information: Confirmed first/organzational meeting will be 12/10/14 at 3 p.m. Initial meeting will include: Roy Sjoberg, Ron Keisler, Jill Berke, Scott Cox, Kristen Ziliak, Cindy Campbell, John Allegro, Patrick Thompson, Kathy Spott. Discussion of who else to add/invite: Fred Johnson, Tim Ramberg, Sheriff Shilts, UW Extension representative, County Board Chair and/or Vice Chair, Staff Advisory reps. A process was also discussed: 1. All Standing Committees and Health and Human Services Board are reviewing their duty lists. Proposed changes will be reviewed by the subcommittee at it first meeting. 2. Corporate Counsel email all County Board supervisors inviting them to submit any other changes to the Rules & Bylaws directly to Scott Cox. 3. Copy of proposed revisions by previous County Board - email to all County Board Supervisors 4. Cindy Campbell to gather copies of other county's Rules and Bylaws for comparison 6. Committee Duties Review (Rules and Bylaws) Defer to Rules and Bylaws Subcommittee meeting on 12/10/14 7. Strategic Planning Communication Workgroup Report County Administrator Thompson and Human Resource Director Tammy Funk provided an update to the Committee. Two meetings have taken place. Supervisor Achterhoff is participating as a rep from the Administration Committee. Thompson shared a brief overview of Share Point. Share Point is a valuable, internal workflow communication tool that IT is working to implement. Phase I will to return the intranet to the County network, making all shared documents available and searchable to staff. Phase II will be each department setting up its own Share Point portal. Supervisor Achterhoff asked that information shared to staff and the public be consistent. Supervisor Sjoberg asked that a tool be developed to collect input from the public. 8. Market Analysis Vendor Selection Process Update County Administrator Thompson recommended staff issue an RFP and then bring three- five vendors to the Administration Committee for interviews and selection. Human Resources Director Tammy Funk explained vendors will speak to their data evaluation process and reminded the Committee that this is purely a market survey, not a compensation classification study. It will be assumed positions are classified correctly. Administration Committee will interview up to three vendors on 12/17 at 2pm. 9. County Mutual Insurance Quote Update Management Analyst Kristen Ziliak presented an update to the Committee regarding the County Mutual Insurance Quote. She is still waiting on a response from Wisconsin County Mutual. 10. Loyalty Days Proclamation Supervisor Schachtner stated that the Loyalty Days parade will be hosted by the New Richmond VFW which is an honor as only one city in the State is asked to host this parade every year. It is a tourist attraction. Supervisor Schachtner would like the full County Board to support the Loyalty Days proclamation. Motion by Keisler, 2nd by Jill to support the proclamation. Carried Unanimously. 11. Hudson Area Joint Library Funding Supervisor Sjoberg reported on the update with the Hudson Area Joint Library Funding. Sjoberg indicated that the County has the independent duty to pay the amount. But, there may be other options and he is in talks with Corporate Counsel. Supervisor Sjoberg address questions from the Committee. Adding to December agenda for further review. RESULT: DISCUSSED-NO ACTION 12. Committee may convene in closed session pursuant to Wis. Stat. 19.85(1)(f) for preliminary consideration of specific personnel problems if discussed in public, would be likely to have a substantial adverse effect upon the reputation of any person involved in such problems. Reconvene to open session. Kiesler motioned to convene into closed session, 2nd by Achterhof. Unanimous Roll Call vote. Kiesler motioned to reconvene into open session, 2nd by Schachtner. Unanimous Roll Call vote. ANNOUNCEMENTS & CORRESPONDENCE ADJOURN 7:30 DATE OF NEXT MEETING December 17, 2014 starting at 2:00 p.m.