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HomeMy WebLinkAboutAdministration 01-21-15 AGENDA ADMINISTRATION COMMITTEE January 21, 2015 5:00 PM County Board Room-Government Center 1101 Carmichael Road, Hudson, Wisconsin *If allowed by the Chair per the Rules and Bylaws of the Board of Supervisors. A quorum of the St. Croix County Board of Supervisors (County Board) may be present at this meeting. Therefore, this notice also serves as notice of a meeting of the County Board for the purpose of obtaining information relating to subjects listed above for use at future County Board Meetings. CALL TO ORDER ROLL CALL APPROVAL OF MINUTES 1. Wednesday, December 17, 2014 PUBLIC COMMENT* BUSINESS ITEMS 1. Financial Reports 2. Strategic Planning Communication Workgroup Report 3. Rules & Bylaws Subcommittee Report 4. County Board Supervisor Pilot Microsoft Surface 5. Finance Director Position Recruitment Process/Schedule 6. Hudson Area Joint Library Funding. Committee may convene into closed session pursuant to Wis. Stat. 19.85(1) (g) to confer with legal counsel who is rendering oral or written advice concerning strategy to be adopted by the body with respect to litigation in which it is likely to become involved. Reconvene into open session. Report action or take action on matters discussed in closed session. ANNOUNCEMENTS & CORRESPONDENCE ADJOURN DATE OF NEXT MEETING MEETING MINUTES ADMINISTRATION COMMITTEE January 21, 2015 5:00 PM County Board Room-Government Center County Board Room - 1101 Carmichael Road, Hudson, Wisconsin CALL TO ORDER ROLL CALL Attendee Name Organization Title Status Arrived Travis Schachtner St. Croix County Chair Present Roy Sjoberg St. Croix County Supervisor Present Jill Ann Berke St. Croix County Supervisor Present Ron Kiesler St. Croix County Vice Chair Present Judy Achterhof St. Croix County Supervisor Excused Dave Ostness St. Croix County Supervisor Present Roger Larson St. Croix County Supervisor Present Patrick Thompson, Scott Cox, Kristen Ziliak, Tammy Funk, John Allegro, Supervisor Ostness, Supervisor Larson APPROVAL OF MINUTES 1. Administration Committee - Regular Meeting - Dec 17, 2014 3:00 PM Motion by Sjoberg, 2nd by Kiesler to approve minutes as amended. Motion carried Agenda item #7: indicate that the motion to amend the original motion was take prior to the original roll call vote. Agenda item #8: add the word 'obligations' after Hudson Area Joint Library Funding on line 1. Change the word 'Contract' in Hudson Area Joint Library Contract, on line 2, to 'Agreement'. Remove the apostrophe from the word 'it's' prior to the word provisions RESULT: APPROVED AS AMENDED [UNANIMOUS] MOVER: Roy Sjoberg, Supervisor SECONDER: Travis Schachtner, Chair AYES: Travis Schachtner, Roy Sjoberg, Jill Ann Berke, Ron Kiesler EXCUSED: Judy Achterhof PUBLIC COMMENT* BUSINESS ITEMS 1. Financial Reports Administrator Thompson reviewed the Financial Reports through November 2014. Questions were answered by staff. 2. Strategic Planning Communication Workgroup Report Administrator Thompson reviewed activity of the workgroup. There has been some turnover on the workgroup with four new members at the last meeting. There is now broad representation on the workgroup of line and management staff. The workgroup will draft a policy for review by the Administration Committee hopefully by February. 1. Rules & Bylaws Subcommittee Report Sjoberg summarized the Subcommittee's work to date. The Subcommittee met prior to this Administration Committee meeting for two hours. There was extensive discussion about the Committee of the Whole; what their purpose should be, how often they should meet and whether they should make decisions or forward recommendations to the County Board. Pros and Cons of the Committee of the Whole were identified and considerations were given to the County Board meeting 12 times/year versus 10 special meetings, and whether there should be two readings of subject matters before the County Board. The Committee of the Whole meeting scheduled for 2/13/15 from 9-noon will be cancelled as the Subcommittee will not be finished with its review. The Subcommittee will meet instead on 2/13/15 from 8-noon. Compensation of the Chair, Vice Chair and County Board Supervisors was discussed. Changes cannot be effective until the next County Board is seated so the Administration Committee will review and determine the timing of any recommended changes. Upcoming meetings of the Rules and Bylaws Subcommittee are 2/2/15 from 3-6pm (expanded by 1 hour) and 2/13/15 from 8am-noon. 3. County Board Supervisor Pilot Microsoft Surface At the request of County Board Supervisor Kiesler to demo an alternative to the currently used thin clients during meetings, Information Technology Director, John Allegro reviewed four options: 1. Purchase 19 Microsoft Surfaces for $32,000. Ongoing cost of $8,000/year for licensing. Select 1 or 2 County Board Supervisors for a pilot. $1650/user to pilot including licensing. 2. Offer Supervisors a stipend to purchase their own device within some parameters, cost unknown at this time. Licensing would be $700/per device annually. Then $450/annually after that for license maintenance. 3. Install Citrix on the thin clients as well as Microsoft Office. Cost $700/per user per year for the first year, then $450/per user per year for all years after that. 4. Do nothing. Continue using thin clients as currently used. Discussion of cost versus benefit compared to the currently available thin clients as well as what other government entities are doing and whether personal use of County issued devices can be monitored or controlled. The Committee requested the options discussed be put in writing for further review and discussion at the February meeting. 4. Finance Director Position Recruitment Process/Schedule Administrator Thompson updated the committee that the Finance Director job will be posted until filled. Of the applications received to date, 10 candidates will be brought in for an initial interview. Thompson invited two members of the Administration Committee to participate in the interview process. Supervisors Schachtner and Larson volunteered. 5. Hudson Area Joint Library Funding. Committee may convene into closed session pursuant to Wis. Stat. 19.85(1) (g) to confer with legal counsel who is rendering oral or written advice concerning strategy to be adopted by the body with respect to litigation in which it is likely to become involved. Reconvene into open session. Report action or take action on matters discussed in closed session. Berke made the motion to go into closed session pursuant to Wis. Stat. 19.85(1) (g) to confer with legal counsel who is rendering oral or written advice concerning strategy to be adopted by the body with respect to litigation in which it is likely to become involved, second by Schachtner. Roll Call vote- unanimous vote. Schachtner made the motion to come out of closed session, second by Kiesler RESULT: APPROVED [UNANIMOUS] AYES: Travis Schachtner, Roy Sjoberg, Jill Ann Berke, Ron Kiesler EXCUSED: Judy Achterhof ANNOUNCEMENTS & CORRESPONDENCE ADJOURN 7:00 p.m. DATE OF NEXT MEETING February 19, 2015