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Home My WebLink AboutAdministration 03-18-15 AGENDA ADMINISTRATION COMMITTEE March 18, 2015 5:00 PM County Board Room 1101 Carmichael Road, Hudson, Wisconsin *If allowed by the Chair per the Rules and Bylaws of the Board of Supervisors. A quorum of the St. Croix County Board of Supervisors (County Board) may be present at this meeting. Therefore, this notice also serves as notice of a meeting of the County Board for the purpose of obtaining information relating to subjects listed above for use at future County Board Meetings. CALL TO ORDER ROLL CALL APPROVAL OF MINUTES 1. Wednesday, February 18, 2015 PUBLIC COMMENT* BUSINESS ITEMS 1. Financial Reports 2. Resolution Opposing State Budget Proposal to Transition Property Assessment from Municipal to County Responsibility 3. Resolution Authorizing Continuation of Self-Insured Worker's Compensation Program 4. Rules and Bylaws Subcommittee Report 5. County Board Technology Survey Results 6. St Croix County Internal Communication Guidelines 7. County Administrator's 7/1/2014-2/28/2015 Pay for Performance Goals 8. Employee Health Risk Assessments 9. Finance Director Position Update 10. Committee may convene into closed session pursuant to Wis. Stat 19.85(l)(f) & (g) for consideration of personal histories and preliminary consideration of specific personnel problems if discussed in public, would be likely to have a substantial adverse effect upon the reputation of any person involved in such histories and problems, and to confer with legal counsel who is referring oral or written advice concerning strategy to be adopted by the body with respect to litigation in which it is likely become involved. 11. Reconvene into open session to report and/or take action on items discussed in closed session ANNOUNCEMENTS & CORRESPONDENCE ADJOURN DATE OF NEXT MEETING MEETING MINUTES ADMINISTRATION COMMITTEE March 18, 2015 5:00 PM County Board Room-Government Center County Board Room - 1101 Carmichael Road, Hudson, Wisconsin CALL TO ORDER ROLL CALL Attendee Name Organization Title Status Arrived Travis Schachtner St. Croix County Chair Present Roy Sjoberg St. Croix County Supervisor Present Jill Ann Berke St. Croix County Supervisor Present Ron Kiesler St. Croix County Vice Chair Present Judy Achterhof St. Croix County Supervisor Present Other County Board Supervisor's Present: Dave Ostness, Roger Larson, Scott Nelson, Daniel Hansen Staff Present: Patrick Thompson, Robert Mittet, Kristen Ziliak, Jim Elsbury, John Allegro, Tim Ramberg, Scott Cox, Colleen Krohn, Laurie Noble, Ellen Denzer APPROVAL OF MINUTES Berke suggested adding the actual vision statement to item #7. All agreed. 1. Administration Committee - Regular Meeting - Feb 18, 2015 5:00 PM Berke requested an amendment to the Strategic Vision Statement item-include the actual vision statement be added to the February minutes: Be a model of service in the State for effective, sustainable governance, vibrant economy, and quality rural and urban life. Accepted as amended. RESULT: ACCEPTED AS AMENDED PUBLIC COMMENT* BUSINESS ITEMS 1. Financial Reports Bob Mittet, Assistant Finance Director reviewed the January 2015 Administration Department Financial Reports and answered questions. Treasurer, Laurie Noble reviewed the Treasurer's Report and answered questions. Supervisor Ostness requested that the General Fund balance be added to future financial reports. 2. Resolution Opposing State Budget Proposal to Transition Property Assessment from Municipal to County Responsibility Ellen Denzer, Community Development Director summarized pros and cons of the proposed changes and explained why the Community Development Committee is recommending not supporting the proposed change. Assessments are now done by about a dozen assessors. It is thought that the proposed changes would make tax assessments fairer to all property owners but will take more time and require more comparables. Denzer handed out a copy of a Journal Times editorial titled, 'State Must Reassess Assessment Mess'. Motion by Berke, 2nd by Kiesler to approve the Resolution on State Budget Property Assessment Proposal. Sjoberg pointed out a spelling error in the Fiscal Impact Statement to read "county" not "count" corrections made. Motion by Schachtner to amend, 2nd by Berke to add 'further be it resolved that the County Clerk is directed to send a copy of this Resolution to Governor Walker, The Joint Finance Committee of the Wisconsin Legislature, Assembly members Adam Jarchow, Dean Knudson and John Murtha. Amendment Vote: Carried unanimously Motion Vote: Carried unanimously RESULT: APPROVED AS AMENDED [UNANIMOUS] AYES: Travis Schachtner, Roy Sjoberg, Jill Ann Berke, Ron Kiesler, Judy Achterhof 3. Resolution Authorizing Continuation of Self-Insured Worker's Compensation Program Motion by Berke, 2nd by Kiesler to approve Resolution Authorizing Continuation of Self-Insured Worker's Compensation Program No discussion RESULT: APPROVED [UNANIMOUS] AYES: Travis Schachtner, Roy Sjoberg, Jill Ann Berke, Ron Kiesler, Judy Achterhof 4. Rules and Bylaws Subcommittee Report Supervisor Sjoberg highlighted substantive changes since the last subcommittee meeting on 3/13/15. 1. Page 10 - Board Chair attendance at Dept Head meetings at the request of the County Administrator or in the County Administrator's absence 2. Page 13 - process to make additions to the County Board agenda discussed 3. Page 18 - process to populate standing committees reviewed 4. Page 20 - process to make additions to a Standing Committee agenda 5. Page 22 - membership of Administration Committee expanded from 5 to 7. County Board Chair will be one of the 7 members on Administration Committee. Will take effect at the County Board meeting that the change is approved. 6. Page 22 - Section H. #6 addresses how Standing Committee will handle un-budgeted funding sources 7. Page 23 - Administration Committee Responsibility #9 regarding changes to future Rules and Bylaws and #11 regarding County Administrator goals 8. Page 26 - Circuit Court and Clerk of Court and CJCC moved from Administration Committee to Public Protection Committee Proposed process for review and approval of Bylaws: 3/18/15 - full Admin Committee review of final draft from Subcommittee 4/6/15 - County Board Presentation by Sjoberg and/or Cox on changes - first review of draft by County Board 4/15/15 - full Admin Committee consider any amendments from 4/6/15 County Board meeting 5/5/15 - County Board 2nd reading and vote on changes Discussion of changes by full Administration Committee. Motion by Sjoberg, 2nd by Kielser - Administration Committee forward proposed bylaws to the next County Board meeting for consideration of adoption with the changes discussed to articles 5 & 6 (which will be drafted by Corporation Counsel) Carried unanimously RESULT: APPROVED [UNANIMOUS] MOVER: Roy Sjoberg, Supervisor SECONDER: Ron Kiesler, Vice Chair AYES: Travis Schachtner, Roy Sjoberg, Jill Ann Berke, Ron Kiesler, Judy Achterhof 5. County Board Technology Survey Results John Allegro, IT Director reviewed survey results. Three Microsoft Surface units have been ordered for pilot purposes. Pilot participants will be Supervisors Schachtner and Keisler with the third rotated around the other interested County Board Supervisors. The pilot will last 60-90 days. Of the other Counties queried, many are providing portable devices and none were providing stipends or laptops. Additional training on the currently used thin clients was offered by Allegro to interested County Board Supervisors until a new device is issued. 6. St Croix County Internal Communication Guidelines Thompson reviewed workgroup activity to date. Discussion about whether the policy should provide more specific direction as to what a County Board supervisor should say to an employee who brings an issue directly to a County Board Supervisor. Department Heads, Supervisors and employees will be given an opportunity to also provide feedback. A final version will be brought before the County Board during the County Administrator's evaluation. RESULT: DISCUSSED-NO ACTION 7. County Administrator's 7/1/2014-2/28/2015 Pay for Performance Goals Thompson provided a draft summary of progress on the County Board assigned Pay for Performance goals for the time period 7/1/2014 - 2/28/2015. Berke requested presentation of the IT Strategic Plan at a future meeting. John Allegro, IT Director indicated he will present the IT Strategic Plan as part of his departmental report to the full County Board in April or May. The importance of a public relations plan regarding the Health Center project was discussed. The Ad Hoc Health Center Construction Committee will discuss a project Public Relations Subcommittee at its next meeting on 3/27/15. Discussion of the evaluation process going forward was discussed. Human Resources' processes, and forms used for other employees will be used. At the next Administration Committee meeting in April, the Administration Committee Chair, Vice Chair and County Board Chair will present evaluation of the County Administrator's performance towards the achievement of assigned Pay for Performance goals. All other Standing committee Chairs will provide input on proposed goals for the County Administrator's next set of goals by May 1st. RESULT: DISCUSSED-NO ACTION 8. Employee Health Risk Assessments County Administrator Thompson explained employee Health Risk Assessments have been postponed until there is more discussion with the Administration Committee and employees. The current Rules and Bylaws designate that the Administration Committee has a responsibility to review changes to County insurance programs. There was a presentation to the Administration Committee by consultant Willis at the June 2014 Administration Committee that provided generalized information about programmatic changes that were being considered. Administrator Thompson answered questions. Corporation Counsel Cox also provided the opinion that according to the Rules and Bylaws the Administrator needs to recommend any proposed changes to insurance programs to the Administration Committee for review, and the this was not done at the June 2014 meeting. Future proposed changes to the employee health insurance program will be approved by Administrator Thompson and details brought to the Administration Committee for review in advance of implementation. RESULT: DISCUSSED-NO ACTION 9. Finance Director Position Update Administrator Thompson shared that a couple additional applications have been received since the last Administration meeting, and interviews will be conducted this coming Monday. 10. Committee may convene into closed session pursuant to Wis. Stat 19.85(l)(f) & (g) for consideration of personal histories and preliminary consideration of specific personnel problems if discussed in public, would be likely to have a substantial adverse effect upon the reputation of any person involved in such histories and problems, and to confer with legal counsel who is referring oral or written advice concerning strategy to be adopted by the body with respect to litigation in which it is likely become involved. Schachtner made the motion to go into closed session pursuant to Wis. Stat 19.85(l)(f) & (g) for consideration of personal histories and preliminary consideration of specific personnel problems if discussed in public, would be likely to have a substantial adverse effect upon the reputation of any person involved in such histories and problems, and to confer with legal counsel who is referring oral or written advice concerning strategy to be adopted by the body with respect to litigation in which it is likely become involved, 2nd by Kiesler. Roll Call vote- unanimous. RESULT: APPROVED [UNANIMOUS] MOVER: Travis Schachtner, Chair SECONDER: Ron Kiesler, Vice Chair AYES: Travis Schachtner, Roy Sjoberg, Jill Ann Berke, Ron Kiesler, Judy Achterhof 11. Reconvene into open session to report and/or take action on items discussed in closed session Kiesler motioned to reconvene into open session, Berke 2nd the motion Carried unanimously. ANNOUNCEMENTS & CORRESPONDENCE Berke announcement - there is a budget hearing next Wednesday in Rice Lake if anyone is interested in car pooling. Sjoberg requested an update on the lease agreement with ESR be placed on the April agenda. ADJOURN 8:30 p.m. DATE OF NEXT MEETING