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HomeMy WebLinkAboutAdministration 04-22-15 AGENDA ADMINISTRATION COMMITTEE April 22, 2015 5:00 PM County Board Room 1101 Carmichael Road, Hudson, Wisconsin *If allowed by the Chair per the Rules and Bylaws of the Board of Supervisors. A quorum of the St. Croix County Board of Supervisors (County Board) may be present at this meeting. Therefore, this notice also serves as notice of a meeting of the County Board for the purpose of obtaining information relating to subjects listed above for use at future County Board Meetings. CALL TO ORDER ROLL CALL APPROVAL OF MINUTES 1. Wednesday, April 15, 2015 PUBLIC COMMENT* BUSINESS ITEMS 1. Resolution Amending Rules and Bylaws of the Board of Supervisors of St. Croix County 2. 2015 Pay for Performance Cycle Deadlines 3. St. Croix County Internal Communication Process Update 4. Draft Facilities Energy Conservation and Sustainability Policy 5. Resolution Approving 2015 Budget Amendments 6. Closed session pursuant to Wis. Stat.19.85 (1)(c) to consider the County Administrator's Annual Pay for Performance Assessment. Reconvene into open session. 7. Resolution Approving the County Administrator's 7/1/2014-2/28/2015 Pay for Performance Assessment and Goals for 3/1/15-2/28/2016 ANNOUNCEMENTS & CORRESPONDENCE ADJOURN DATE OF NEXT MEETING MEETING MINUTES ADMINISTRATION COMMITTEE April 22, 2015 5:00 PM County Board Room-Government Center County Board Room - 1101 Carmichael Road, Hudson, Wisconsin CALL TO ORDER 5:02 p.m. ROLL CALL Attendee Name Organization Title Status Arrived Travis Schachtner St. Croix County Chair Present Roy Sjoberg St. Croix County Supervisor Late 5:20 PM Jill Ann Berke St. Croix County Supervisor Present Ron Kiesler St. Croix County Vice Chair Present Judy Achterhof St. Croix County Supervisor Present Other County Board Supervisor's Present: Dave Ostness, Roger Larson, Daniel Hansen, Agnes Ring Staff Present: Patrick Thompson, Scott Cox, Bob Mittet, Kristen Ziliak, John Allegro, Jim Elsbury, Cindy Campbell APPROVAL OF MINUTES 1. Wednesday, April 15, 2015 PUBLIC COMMENT* None BUSINESS ITEMS 1. Resolution Amending Rules and Bylaws of the Board of Supervisors of St. Croix County A revised copy of the Rules and Bylaws was emailed to all County Supervisors who were asked to submit any changes to Corporation Counsel in advance of this meeting. Sjoberg and Corporation Counsel Cox reviewed and summarized the proposed changes recommended by the work group as well as by other County Board Supervisors. After lengthy discussion and addressing questions from the Committee a motion by Kiesler, 2nd by Sjoberg to approve the Resolution Amending Rules and Bylaws of the Board of Supervisors to the full County Board. Carried Unanimously. RESULT: APPROVED [UNANIMOUS] Next: 4/30/2015 1:00 PM MOVER: Ron Kiesler, Vice Chair SECONDER: Roy Sjoberg, Supervisor AYES: Travis Schachtner, Roy Sjoberg, Jill Ann Berke, Ron Kiesler, Judy Achterhof 2. 2015 Pay for Performance Cycle Deadlines St Croix County staff are coming to the end of the current pay for performance cycle. Cycle deadlines were reviewed with the Committee as was a letter sent to all employees from the Staff Advisory Committee. Management Analyst, Kristen Ziliak reminded the Committee that this is the first cycle where employees who earn a score of 3 will earn a base step. In previous cycles, employees had to earn a score of 4.01 to earn a base step. 3. St. Croix County Internal Communication Process Update County Administrator Thompson summarized the changes to the draft communication process document. Discussion about how County Board Supervisors should respond to employees who contact them. A sentence will be added to the Purpose Statement regarding the availability of Human Resources as a resource at any level. IT Director, John Allegro addressed questions regarding Sharepoint. Access to the internal intranet will be available to County Board Supervisors with the implementation of the Sharepoint based intranet. 4. Draft Facilities Energy Conservation and Sustainability Policy Administrator Thompson and Facilities Director Jim Elsbury introduced the policy draft. County Board Supervisors were asked to submit any additional input to Elsbury. 5. Resolution Approving 2015 Budget Amendments Administrator Thompson reviewed the intent of the requested budget amendments. Questions from the Committee were addressed and answered by Interim Finance Director Bob Mittet and Administrator Thompson. Motion by Sjoberg, 2nd by Kiesler to approve the Resolution Approving 2015 Budget Amendments. Motion carried unanimously. RESULT: APPROVED [UNANIMOUS] Next: 5/5/2015 7:00 PM MOVER: Roy Sjoberg, Supervisor SECONDER: Ron Kiesler, Vice Chair AYES: Travis Schachtner, Roy Sjoberg, Jill Ann Berke, Ron Kiesler, Judy Achterhof 6. Closed session pursuant to Wis. Stat.19.85 (1)(c) to consider the County Administrator's Annual Pay for Performance Assessment. Reconvene into open session. Berke motioned, Kiesler 2nd to go into closed session. Roll Call vote. Carried unanimously. 8:19 closed session began 7. Resolution Approving the County Administrator's 7/1/2014-2/28/2015 Pay for Performance Assessment and Goals for 3/1/15-2/28/2016 Motion by Kiesler, 2nd by Berke to adopt the Resolution Approving the County Administrator's 7/1/2014-2/28/2015 Pay for Performance Assessment and with an amendment to bring the Goals for Resolution Approving the County Administrator's 7/1/2014-2/28/2015 Pay for Performance Assessment and Goals for 3/1/15-2/28/2016 RESULT: APPROVED [UNANIMOUS] Next: 5/5/2015 7:00 PM MOVER: Ron Kiesler, Vice Chair SECONDER: Jill Ann Berke, Supervisor AYES: Travis Schachtner, Roy Sjoberg, Jill Ann Berke, Ron Kiesler, Judy Achterhof ANNOUNCEMENTS & CORRESPONDENCE ADJOURN DATE OF NEXT MEETING