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HomeMy WebLinkAboutAdministration 05-20-15 AGENDA ADMINISTRATION COMMITTEE May 20, 2015 5:00 PM County Board Room 1101 Carmichael Road, Hudson, Wisconsin A quorum of the St. Croix County Board of Supervisors (County Board) may be present at this meeting. Therefore, this notice also serves as notice of a meeting of the County Board for the purpose of obtaining information relating to subjects listed above for use at future County Board Meetings. CALL TO ORDER ROLL CALL APPROVAL OF MINUTES 1. Wednesday, April 22, 2015 2. Tuesday, May 05, 2015 PUBLIC COMMENT BUSINESS ITEMS 1. Financial Reports 2. 911 Infrastructure Project (Phase II) Funding 3. Designate the Hiawatha Bank in Glenwood City, WI and WESTconsin Credit Union in Baldwin, WI as additional County depositories pursuant to Wisconsin Statutes §59.61(2) 4. Proposed State Property Insurance Fund Closure 5. Human Resources Department Operational/Organizational Assessment 6. Government Center Weapon Screening and Controlled Access Implementation Update 7. Resolution Approving the County Administrator's 7/1/2014-2/28/2015 Pay for Performance Assessment and Goals for 3/1/15-2/28/2016 8. The committee may convene into closed session pursuant to Wis. Stat. § § 19.85(1)(e) and (f) to consider bargaining strategy with respect to ESR lease proposal and for preliminary consideration of a specific personnel problem which, if discussed in public, would likely have an adverse effect upon the reputation of any person referred to in such problem. 9. Reconvene into open session to report and/or take action on items discussed in closed session REQUEST FOR FUTURE AGENDA ITEMS ANNOUNCEMENTS & CORRESPONDENCE ADJOURN DATE OF NEXT MEETING MEETING MINUTES ADMINISTRATION COMMITTEE May 20, 2015 5:00 PM County Board Room-Government Center County Board Room - 1101 Carmichael Road, Hudson, Wisconsin CALL TO ORDER ROLL CALL Attendee Name Organization Title Status Arrived Travis Schachtner St. Croix County Chair Present Roy Sjoberg St. Croix County Supervisor Present Jill Ann Berke St. Croix County Supervisor Present Ron Kiesler St. Croix County Vice Chair Present Judy Achterhof St. Croix County Supervisor Present Other County Board Supervisor's Present: Daniel Hansen, Dave Ostness, Scott Nelson, Agnes Ring Staff Present: Terry Anderson, Steve T'Kach, John Allegro, Jim Elsbury, Kristen Ziliak, Pat Thompson, Scott Cox, Bob Mittet APPROVAL OF MINUTES Both sets of minutes were approved as presented. 1. Administration Committee – Regular Meeting – April 22, 2015 5:00 PM Supervisor Schachtner indicated the minutes would stand as presented. RESULT: ACCEPTED 2. Administration Committee – Special Meeting – May 5, 2015 6:00 PM Supervisor Schachtner indicated the minutes would stand as presented. RESULT: ACCEPTED PUBLIC COMMENT BUSINESS ITEMS 1. Financial Reports Interim Finance Director Robert Mittet presented the Financial Reports and answered questions from the Committee. Specific questions about packet page 10, Sales Tax Accounting. The Committee requested additional information about the balances in the sales tax fund at a future meeting. The committee had several questions about the Land Sale, 2014 and 2015 Bonded Project fund reports. Staff explained this is the first draft of these reports and changes will be made based on feedback and questions from the committee for representation at a future meeting. 2. 911 Infrastructure Project (Phase II) Funding Steve T'Kach, Interim ESS Director and Terry Anderson, Emergency Communications Coordinator, presented an overview of the project plan to upgrade the Emergency Communications (911) infrastructure system. There hasn't been a significant upgrade to the emergency communications radio infrastructure in 36 years. T'Kach emphasized one goal is to improve radio coverage for local first responders (Police, Fire and EMS) throughout the County, particularly in Eastern areas of the County where coverage in the past has been poor due to varying elevations. The upgrade will also include the implementation of Next Generation 911 features where incidents can be reported via text messaging and video and Emergency Medical Dispatching. The Committee expressed concerns and asked many questions that were answered by staff. 3. Designate the Hiawatha Bank in Glenwood City, WI and WESTconsin Credit Union in Baldwin, WI as additional County depositories pursuant to Wisconsin Statutes §59.61(2) County Administrator Thompson presented the reason for authorizing two additional checking accounts. Corporation Counsel Scott Cox addressed questions from the Committee. Motion by Berke, 2nd by Sjoberg to designate the Hiawatha Bank in Glenwood City and WESTconsin Credit Union in Baldwin as County Depository. Carried Unanimously. RESULT: APPROVED [UNANIMOUS] MOVER: Jill Ann Berke, Supervisor SECONDER: Roy Sjoberg, Supervisor AYES: Travis Schachtner, Roy Sjoberg, Jill Ann Berke, Ron Kiesler, Judy Achterhof 4. Proposed State Property Insurance Fund Closure Administrator Thompson and Management Analyst Ziliak reviewed the proposal in the Governor's budget to close the State of Wisconsin's Property Insurance Fund. The County's current property insurance policy next renews on 11/1/15. Renewal premiums are expected to increase by at least 45%. The County will need to assess whether to go to the private commercial property insurance market place, or find another solution. The County's current liability insurer, WMMIC is working on a solution for its government members. Questions were addressed from the Committee by Ziliak. 5. Human Resources Department Operational/Organizational Assessment County Administrator Thompson updated the Committee on his plan to complete an assessment of the Human Resources Department prior to recruiting a new Human Resources Director. The first phase will cost about $25,000 and will focus on the HR Department's operational and organizational effectiveness in managing Employee Relations, Training and Performance. There is no cost estimate yet for the second phase which will focus on Employee Benefit Programs, Recruitment and Retention, Compliance Programs and HR Systems. The Committee requested interim reports from and the opportunity to meet with the consultant, not just a final report. McGrath did submit an assessment proposal. It was requested that the consultant be provided copies of the staff surveys that have been done. Comments and questions were addressed by Thompson. 6. Government Center Weapon Screening and Controlled Access Implementation Update Kristen Ziliak, Management Analyst updated the Committee as to the planning by the staff workgroup to implement screening at the front entrance of the Government Center on 9/1/15. Discussion about use of the facility after hours by outside groups. It is the recommendation of the Sheriff's Office that if the building is being used after hours, screening should be in place, which has a cost. Currently, the only outside group that is regularly using the County Board room after hours is the Free Legal Clinic. The Committee indicated that because the Legal Clinic has been using the Facility for some time, they would support the additional cost to screen to allow the Legal Clinic to continue holding its meetings at the Government Center. Ziliak also let the Committee know the employee designated smoking area and fleet vehicles will be relocated. The lower level hallway door by the Sheriff's Office will get moved further back, and allow the public to access the 911 center. Ziliak addressed questions and comments from the Committee. 7. The committee may convene into closed session pursuant to Wis. Stat. § § 19.85(1)(e) and (f) to consider bargaining strategy with respect to ESR lease proposal and for preliminary consideration of a specific personnel problem which, if discussed in public, would likely have an adverse effect upon the reputation of any person referred to in such problem. A motion by Schachtner, 2nd by Kiesler to convene into closed session pursuant to Wis. Stat. § § 19.85(1)(e) and (f) to consider bargaining strategy with respect to ESR lease proposal and for preliminary consideration of a specific personnel problem which, if discussed in public, would likely have an adverse effect upon the reputation of any person referred to in such problem. RESULT: APPROVED [UNANIMOUS] MOVER: Travis Schachtner, Chair SECONDER: Ron Kiesler, Vice Chair AYES: Travis Schachtner, Roy Sjoberg, Jill Ann Berke, Ron Kiesler, Judy Achterhof 8. Reconvene into open session to report and/or take action on items discussed in closed session A motion by Kiesler, 2nd by Schachtner to reconvene into open session to report and/or take action on items discussed in closed session. RESULT: APPROVED [UNANIMOUS] MOVER: Ron Kiesler, Vice Chair SECONDER: Travis Schachtner, Chair AYES: Travis Schachtner, Roy Sjoberg, Jill Ann Berke, Ron Kiesler, Judy Achterhof 9. Resolution Approving the County Administrator's 7/1/2014-2/28/2015 Pay for Performance Assessment and Goals for 3/1/15-2/28/2016 Motion by Schachtner, 2nd by Kiesler to approve Resolution Approving the County Administrator's 7/1/2014-2/28/2015 Pay for Performance Assessment and Goals for 3/1/2015-2/28/2016. Schachtner suggested the goals for the County Administrator be held to 3. Motion to amend original goals by Sjoberg 1. Deliver Finance and Human Resources Department Services Delivery Improvement plans including a span of control issues. 2. Develop a long range facilities plan that would also include environmental issues and sustainability concerns for all County facilities. 3. Develop a plan to improve external communications. 4. Continue to measure and obtain increases in employee morale. 5. Implement a 3 year rolling budget. Incorporate the three goals suggested by Thompson 1. Deliver Finance and Human Resources Department Services Delivery Improvement plans including a span of control assessment 2. Develop a long range facilities plan that would also address environmental sustainability for all County facilities 3.Develop a plan to improve external communications 4.Measured Increases in Employee Morale 5.Implementation of a 3 year rolling budget 2nd by Keisler Vote on amendment: 4 yes 1 no Approved Motion by Judy to amend, 2nd by Kiesler line 24, April 15th change to May 20 vote on amendment: 5 yes approved RESULT: RECOMMENDED [UNANIMOUS] MOVER: Travis Schachtner, Chair SECONDER: Ron Kiesler, Vice Chair AYES: Travis Schachtner, Roy Sjoberg, Jill Ann Berke, Ron Kiesler, Judy Achterhof REQUEST FOR FUTURE AGENDA ITEMS none ANNOUNCEMENTS & CORRESPONDENCE none ADJOURN 9:14 pm DATE OF NEXT MEETING