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Home My WebLink AboutAdministration 06-17-15 AGENDA ADMINISTRATION COMMITTEE June 17, 2015 5:00 PM County Board Room 1101 Carmichael Road, Hudson, Wisconsin A quorum of the St. Croix County Board of Supervisors (County Board) may be present at this meeting. Therefore, this notice also serves as notice of a meeting of the County Board for the purpose of obtaining information relating to subjects listed above for use at future County Board Meetings. CALL TO ORDER ROLL CALL APPROVAL OF MINUTES 1. Wednesday, May 20, 2015 PUBLIC COMMENT BUSINESS ITEMS 1. Financial Reports 2. Cash Flow Analysis Presentation by Bob Moore, President, Institutional Capital Management 3. Compensation Study Update and Preliminary Findings by Dr. Victoria McGrath, McGrath Consulting Group 4. 2016 Budget Guidelines 5. Human Resources Assessment Update 6. Resolution to Purchase Real Property, Adjacent to the St. Croix River Crossing Loop Trail for a County Park and Approve Budget Amendment for the Purchase 7. ESR Lease - 7/1/2015 - 6/30/2017 8. The committee may convene into closed session pursuant to Wis. Stat. § § 19.85(1)(e) to deliberate on ESR lease proposal for competitive or bargaining reasons. 9. Reconvene into open session to report and/or take action on items discussed in closed session REQUEST FOR FUTURE AGENDA ITEMS ANNOUNCEMENTS & CORRESPONDENCE ADJOURN DATE OF NEXT MEETING MEETING MINUTES ADMINISTRATION COMMITTEE June 17, 2015 5:00 PM County Board Room-Government Center County Board Room - 1101 Carmichael Road, Hudson, Wisconsin CALL TO ORDER ROLL CALL Attendee Name Organization Title Status Arrived Travis Schachtner St. Croix County Chair Present Roy Sjoberg St. Croix County Supervisor Present Jill Ann Berke St. Croix County Supervisor Present Ron Kiesler St. Croix County Vice Chair Present Judy Achterhof St. Croix County Supervisor Present Other County Board Supervisor's Present: Dave Ostness, Dan Hansen, Roger Larson, Agnes Ring Staff Present: Pat Thompson, Scott Cox, Kristen Ziliak, Laurie Noble, Jim Elsbury, John Allegro, Fred Johnson, Colleen Krohn, Jode Frick-Formiller, Ellen Denzer, Beata Haug APPROVAL OF MINUTES 1. Administration Committee – Regular Meeting – May 20, 2015 5:00 PM Supervisor Schachtner indicated the minutes would stand as presented. RESULT: ACCEPTED PUBLIC COMMENT BUSINESS ITEMS 1. Financial Reports Interim Finance Director Bob Mittet presented the Financial Reports, indicating he had no particular comments other than that Sales and Wheel tax are running right on budget. Bob answered questions from the Administration Committee. 2. Cash Flow Analysis Presentation by Bob Moore, President, Institutional Capital Management Bob Moore, President of Institutional Capital Management presented on the County's rate of cash flow and resulting investment practices and strategies. A portion of the County's cash is invested by Institutional Capital Management and the rest remains in the State of WI LGIP fund. The County may want to consider moving more cash to the investment portfolio versus the LGIP fund based on performance. The County has an Investment Policy which the Administration Committee is to periodically review. The Committee asked Bob Moore to review the policy and provide advice on investment policy revisions and practices at a future meeting. 3. Compensation Study Update and Preliminary Findings by Dr. Victoria McGrath, McGrath Consulting Group Dr. Victoria McGrath, CEO of McGrath Consulting Group, summarized work to date during four on-site visits which included meetings with Department Heads and samples of employees. McGrath believes all employees who wanted to provide input were provided an opportunity, either in person, in writing, or over the phone. A market study of pay was conducted by collecting data from 13 of 14 Wisconsin Counties. Data was received for 209 positions. A 40-60% comp ratio was used. The results generally show the County's wage schedules are falling behind the market. McGrath summarized issues with existing systems which include at least 5 different wage grids, missing and inconsistent titles and varying differences between steps and pay grades. Wage compression was identified as an issue particularly within the Sheriff's department where union staff can earn significant overtime. Job descriptions are inconsistent and missing information. McGrath recommends combining most of the separate wage schedules into one with the exception of the Health Center and Law Enforcement. A draft schedule was distributed for review and input and Dr. McGrath addressed questions from the Committee. McGrath reminded that her analysis is by position title rather than name, and evaluates skills, education and outcomes. 4. 2016 Budget Guidelines County Administrator Thompson and Interim Finance Director, Robert Mittet reviewed the proposed 2016 Budget Guidelines and answered questions. Motion by Kiesler, 2nd by Berke, to approve the 2016 Budget Guidelines by Kiesler, second by Berke. Carried Unanimously. RESULT: APPROVED [UNANIMOUS] MOVER: Ron Kiesler, Vice Chair SECONDER: Jill Ann Berke, Supervisor AYES: Travis Schachtner, Roy Sjoberg, Jill Ann Berke, Ron Kiesler, Judy Achterhof 5. Human Resources Assessment Update County Administrator Thompson summarized the work to date. Consultant, Dean Meyer has met with all Department Heads and will meet with Administration Committee members, some County Board Supervisors and the Staff Advisory Committee the week of 6/22. Meyer will provide an update to the Administration Committee in July and a final report in August. 6. Resolution to Purchase Real Property, Adjacent to the St. Croix River Crossing Loop Trail for a County Park and Approve Budget Amendment for the Purchase County Administrator Thompson summarized the intent of the Resolution to purchase 6.8 acres adjacent to the River Crossing Loop Trail. Agnes Ring, Chair of the Community Development Committee and Ellen Denzer, Community Development Director further described the process and factors in the agreed upon purchase price. Motion by Berke, 2nd by Sjoberg to approve the Resolution to Purchase Real Property, Adjacent to the St. Croix River Crossing Loop Trail for a County Park and Approve Budget Amendment for the Purchase. Carried Unanimously. RESULT: APPROVED [UNANIMOUS] MOVER: Jill Ann Berke, Supervisor SECONDER: Roy Sjoberg, Supervisor AYES: Travis Schachtner, Roy Sjoberg, Jill Ann Berke, Ron Kiesler, Judy Achterhof 7. ESR Lease - 7/1/2015 - 6/30/2017 Discussion by the Committee in closed session. RESULT: NO ACTION 8. The committee may convene into closed session pursuant to Wis. Stat. § § 19.85(1)(e) to deliberate on ESR lease proposal for competitive or bargaining reasons. A motion by Berke, 2nd by Kielser to convene into closed session pursuant to Wis. Stat. § § 19.85(1)(e) to deliberate on ESR lease proposal for competitive or bargaining reasons. RESULT: APPROVED [UNANIMOUS] MOVER: Jill Ann Berke, Supervisor SECONDER: Ron Kiesler, Vice Chair AYES: Travis Schachtner, Roy Sjoberg, Jill Ann Berke, Ron Kiesler, Judy Achterhof 9. Reconvene into open session to report and/or take action on items discussed in closed session A motion by Sjoberg, 2nd by Kiesler to reconvene into open session to report and or take action on items discussed in closed session. RESULT: APPROVED [UNANIMOUS] MOVER: Roy Sjoberg, Supervisor SECONDER: Ron Kiesler, Vice Chair AYES: Travis Schachtner, Roy Sjoberg, Jill Ann Berke, Ron Kiesler, Judy Achterhof REQUEST FOR FUTURE AGENDA ITEMS Kiesler - Discuss the Development of a Turnover Rate Report Berke - Fairgrounds request to purchase adjacent land Achterhof- Orientation for new County Board members Sjoberg - Review of Investment Policy - Sjoberg willing to meet with staff and work on proposed changes Sjoberg - Report from Ad Hoc County Library Services Subcommittee ANNOUNCEMENTS & CORRESPONDENCE Reminder for Health Center Groundbreaking August 4th, at 3pm prior to County Board meeting. Robert Mittet will be emailing Administration Committee regarding volunteers to participate in vendor selection of a new ERP Financial/Human Resources systems software. Veterans Benefits Forum is next week Tuesday, August 23rd, from 1-5pm in New Richmond. Annual Rodeo being put on by the Friends of the County Fair, Saturday June 20th, at the County Fairgrounds ADJOURN 8:34 DATE OF NEXT MEETING July 22, 2015