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Home My WebLink AboutAdministration 07-15-15 AGENDA ADMINISTRATION COMMITTEE July 15, 2015 5:00 PM County Board Room 1101 Carmichael Road, Hudson, Wisconsin A quorum of the St. Croix County Board of Supervisors (County Board) may be present at this meeting. Therefore, this notice also serves as notice of a meeting of the County Board for the purpose of obtaining information relating to subjects listed above for use at future County Board Meetings. CALL TO ORDER ROLL CALL APPROVAL OF MINUTES 1. Wednesday, June 17, 2015 PUBLIC COMMENT BUSINESS ITEMS 1. Financial Report 2. Tax Deed Sales - July 15, 2015 3. Resolution Approving Alteration of Supervisory District Boundary Due to Detachment of Property by the Village of Somerset 4. Resolution to Purchase Real Property, along the St. Croix River for a County Park and Approve Budget Amendment for the Purchase 5. Human Resources Assessment Update by Dean Meyer, Consultant, Meyer, Sullivan, Hahn & Associates 6. 2015 Pay for Performance Results 7. Resolution Adopting Unified Compensation Plan 8. Report from Ad Hoc County Library Services Subcommittee 9. ERP (Financial/ HR Software) Implementation Vendor Selection 10. 2016 County Board Supervisor Orientation 11. Turnover Rate Report 12. Fairgrounds Request to Purchase Adjacement Land 13. The committee may convene into closed session pursuant to Wis. Stat. § 19.85(1)(e) to deliberate on Fairgrounds request to purchase adjacent land proposal for competitive or bargaining reasons. 14. Reconvene into open session to report and/or take action on items discussed in closed session REQUEST FOR FUTURE AGENDA ITEMS ANNOUNCEMENTS & CORRESPONDENCE ADJOURN DATE OF NEXT MEETING MEETING MINUTES ADMINISTRATION COMMITTEE July 15, 2015 5:00 PM County Board Room-Government Center County Board Room - 1101 Carmichael Road, Hudson, Wisconsin CALL TO ORDER 5:00 p.m. ROLL CALL Attendee Name Organization Title Status Arrived Travis Schachtner St. Croix County Chair Present Roy Sjoberg St. Croix County Supervisor Present Jill Ann Berke St. Croix County Supervisor Present Ron Kiesler St. Croix County Vice Chair Present Judy Achterhof St. Croix County Supervisor Present Other County Board Supervisor's Present: Roger Larson, Dave Ostness, Agnes Ring Also in attendance: Scott Cox, Patrick Thompson, Cindy Campbell, Laurie Noble, Bob Mittet, Kristen Ziliak, John Allegro, Sheriff Shilts, Fred Johnson, Jeff Klatt, Dr. Victoria McGrath, Dean Meyer, Jode Frick Formiller, Colleen Krohn, Ellen Denzer, Judge Needham APPROVAL OF MINUTES Minutes were approved as presented 1. Administration Committee – Regular Meeting – June 17, 2015 5:00 PM Supervisor Schachtner indicated the minutes would stand as presented. RESULT: ACCEPTED PUBLIC COMMENT Norm Matzik of Hudson spoke of his concerns regarding County operations. BUSINESS ITEMS 1. Financial Report Interim Finance Director Bob Mittet presented the finance report. He pointed out a reclassification of Information Technology revenue. 2. Tax Deed Sales - July 15, 2015 County Clerk Cindy Campbell presented the bids, which were opened this morning at 10am, asking for approval. 1.Town of Emerald property appraised at $140. Two bids received, $679 (Gregory Glass) and $300. Motion by Berke, 2nd by Sjoberg to accept bid from Gregory Glass for $679. Carried Unanimously. 2.City of New Richmond property appraised at $1. A bid was received for $25. Motion by Schachtner, 2nd by Sjoberg to accept the bid for $25. Carried Unanimously. 3.The remainder of the tax deed properties are in 2 subdivisions, one in Baldwin and one in New Richmond, both are quite large. No bids were received. The Committee was asked to provide direction on what to do with these properties. Corporation Counsel Scott Cox suggested posting the properties on a website call Public Surplus to bring more attention to these properties. There is no cost to the County to use the Public Surplus website. Cindy Campbell, County Clerk will post these properties on the Public Surplus website and bring the results back to the Committee at a future meeting. 3. Resolution Approving Alteration of Supervisory District Boundary Due to Detachment of Property by the Village of Somerset County Clerk Cindy Campbell presented the content and explained the intent of the Resolution. Motion by Schachtner, 2nd by Berke to approve the Resolution Approving Alternation of Supervisory District Boundary. Carried Unanimously. RESULT: APPROVED [UNANIMOUS] MOVER: Travis Schachtner, Chair SECONDER: Jill Ann Berke, Supervisor AYES: Travis Schachtner, Roy Sjoberg, Jill Ann Berke, Ron Kiesler, Judy Achterhof 4. Resolution to Purchase Real Property, along the St. Croix River for a County Park and Approve Budget Amendment for the Purchase County Administrator Patrick Thompson explained the intent of the Resolution. Community Development Director, Ellen Denzer took the Committee through the power point slides in the meeting packet which described the features of the property. Motion by Sjoberg, 2nd by Berke to approve Resolution to Purchase Real Property, along the St Croix River for a County Park and Approve Budget. Carried Unanimously. RESULT: APPROVED [UNANIMOUS] MOVER: Roy Sjoberg, Supervisor SECONDER: Jill Ann Berke, Supervisor AYES: Travis Schachtner, Roy Sjoberg, Jill Ann Berke, Ron Kiesler, Judy Achterhof 5. Human Resources Assessment Update by Dean Meyer, Consultant, Meyer, Sullivan, Hahn & Associates County Administrator Thompson introduced consultant Dean Meyer to give an update to the committee of his preliminary findings in assessing the Human Resources department's organizational effectiveness in managing employee relations, training and performance. The intended purpose of the Human Resources Department and all positions within the Human Resources Department must be very clear and connect to the organization's mission and purpose. Meyer reviewed findings in the areas of 1. Policy & Procedure 2. Human Resource Training 3. Compliance 4. Human Resource Requests for Information 5. Employee Relations 6. Human Resource staff time management. Meyer answered the Committee's questions. Meyer will come back to the committee with a final report and recommendations. The handout from the meeting as been attached. 6. 2015 Pay for Performance Results County Administrator Thompson presented a summary of the 2015 Pay for Performance Cycle 4 (5/1/2014 - 4/30/15) results; of 359 eligible St Croix County employees, 163 will be receiving a base step, plus a 2% merit, 146 will receive a base step, 7 will not be getting an increase and 43 that are red-lined will be awarded a 2% merit, scoring above a 3. The 2015 cost for the Pay for Performance awards is approximately $415,860. RESULT: DISCUSSED 7. Resolution Adopting Unified Compensation Plan Dr. Victoria McGrath presented a power point overview of the process that led to the development of a Unified Compensation Plan that will include two schedules, one for the Health Center and one for all other non bargained positions. Dr. McGrath and staff answered the Committee member's questions. Approval of the Resolution was not moved. The Committee reached consensus that they needed more time to study the information presented tonight, particularly the two schedules that were not distributed in advance of the meeting. All Department Heads should also receive the schedules for additional input. The Item will be discussed again at a second Administration Committee meeting which will take place next week on 7/22. RESULT: NO ACTION Next: 7/22/2015 5:00 PM 8. Report from Ad Hoc County Library Services Subcommittee Supervisor Sjoberg summarized the Subcommittee's work to date. A public hearing will be required before the updated County Library Services Plan can be adopted. The Subcommittee is planning on scheduling the Public Hearing to be held in September, a couple hours prior to or a couple hours into the regularly scheduled Administration Committee meeting. The Subcommittee sees a need to continue meeting and it requested that the Subcommittee become a permanent subcommittee. Each of the libraries located within the County will begin presenting a regular "State of the Library" Report to the Administration Committee in March of every year. Motion by Sjoberg, 2nd by Berke that the Administration Committee approve the Subcommittee's recommendation that reads, "Unless the Hudson Area Joint Library honors its promise made back at the time the joint library was formed and restores its reimbursement payments to its neighboring libraries, that the County incorporate into the 2016 County Budget the reimbursement amount for rural use at 70% for the Hudson Area Joint Library only and that the 30% difference be reallocated prorata among those libraries within the County in proportion to how they have been adversely affected by the Hudson Area Joint Library's breach of its original promise that was relied upon by the County when the County granted its approval for the Hudson Area Joint Library to be formed." Carried Unanimously 2nd motion by Sjoberg, 2nd by Berke that Administration Committee adopt the Subcommittee's recommendation that it become a permanent Standing Subcommittee of the Administration Committee under the name, the "County Library Services Subcommittee." Carried Unanimously RESULT: ADOPTED [UNANIMOUS] MOVER: Roy Sjoberg, Supervisor SECONDER: Jill Ann Berke, Supervisor AYES: Travis Schachtner, Roy Sjoberg, Jill Ann Berke, Ron Kiesler, Judy Achterhof 9. ERP (Financial/ HR Software) Implementation Vendor Selection Bob Mittet, Interim Finance Director updated the Committee on where the consultant selection process is at. Staff have narrowed the pool from 3 to 2 candidates. $500,000 is in the 2015 budget for the project. The consultant will evaluate our needs, do a business process assessment and then write the Request For Proposal for a new software system. Staff noted that it has become clear, based on the proposals received and from information gathered from other Counties, that the total cost of a full ERP implementation will likely significantly exceed the past estimate of $500,000. 10. 2016 County Board Supervisor Orientation Deferred to the 7/22 meeting. RESULT: NO ACTION Next: 7/22/2015 5:00 PM 11. Turnover Rate Report Deferred to the 7/22 meeting. RESULT: NO ACTION Next: 7/22/2015 5:00 PM 12. Fairgrounds Request to Purchase Adjacement Land Deferred to the Committee's August meeting. RESULT: NO ACTION Next: 8/19/2015 5:00 PM 13. The committee may convene into closed session pursuant to Wis. Stat. § 19.85(1)(e) to deliberate on Fairgrounds request to purchase adjacent land proposal for competitive or bargaining reasons. Deferred to August meeting RESULT: NO ACTION Next: 8/19/2015 5:00 PM 14. Reconvene into open session to report and/or take action on items discussed in closed session Deferred to August meeting RESULT: NO ACTION Next: 8/19/2015 5:00 PM REQUEST FOR FUTURE AGENDA ITEMS ANNOUNCEMENTS & CORRESPONDENCE ADJOURN 8:58 P.M. DATE OF NEXT MEETING July 22, 2015