HomeMy WebLinkAboutAdministration 07-22-15 AGENDA
ADMINISTRATION COMMITTEE
July 22, 2015 5:00 PM
County Board Room
1101 Carmichael Road, Hudson, Wisconsin
A quorum of the St. Croix County Board of Supervisors (County Board) may be present at this meeting.
Therefore, this notice also serves as notice of a meeting of the County Board for the purpose of obtaining
information relating to subjects listed above for use at future County Board Meetings.
CALL TO ORDER
ROLL CALL
PUBLIC COMMENT
BUSINESS ITEMS
1. 2016 County Board Supervisor Orientation
2. Turnover Rate Report
3. Resolution Adopting Unified Compensation Plan
REQUEST FOR FUTURE AGENDA ITEMS
ANNOUNCEMENTS & CORRESPONDENCE
ADJOURN
DATE OF NEXT MEETING
MEETING MINUTES
ADMINISTRATION COMMITTEE
July 22, 2015 5:00 PM
County Board Room-Government Center
County Board Room - 1101 Carmichael Road, Hudson, Wisconsin
CALL TO ORDER
ROLL CALL
Attendee Name Organization Title Status Arrived
Travis Schachtner St. Croix County Chair Excused
Roy Sjoberg St. Croix County Supervisor Present
Jill Ann Berke St. Croix County Supervisor Present
Ron Kiesler St. Croix County Vice Chair Present
Judy Achterhof St. Croix County Supervisor Present
Other County Board Supervisor's present: Dave Ostness, Dan Hansen, Agnes Ring,
Roger Larson
Also in attendance: Patrick Thompson, Scott Cox, Bob Mittet, Kristen Ziliak, Colleen
Krohn, Jode Frick-Formiller, John Allegro, Cindy Campbell, John Shilts, Fred Johnson
PUBLIC COMMENT
Three St Croix County residents spoke regarding the County Library Service Plan.
BUSINESS ITEMS
1. 2016 County Board Supervisor Orientation
County Board Supervisor Judy Achterhof asked that this item be on the agenda.
Achterhof has been working with County Clerk, Cindy Campbell on a survey of existing
County Board Supervisors regarding the orientation for new County Board Supervisors.
The Committee discussed survey questions. A final survey will be distributed to current
County Board Supervisors either via Survey Monkey or a fillable document form. The
results will be reviewed by the Administration Committee once compiled.
2. Turnover Rate Report
Human Resources staff, Colleen Krohn and Jode Frick-Formiller presented draft turnover
data for 2014 and 2015, as well as sample model turnover reports to the Committee.
Colleen and Jode explained that these types of reports are difficult to pull from the
current Human Resources and Finance software, requiring a lot of manual manipulation
of data which is time consuming. The difficulty extracting this type of data from the
current system is one of the reasons a new fully integrated Human Resources and Finance
software has been requested in the past. Questions and requests were made by the
Committee. Jode and Colleen will continue working to improve the quality of the reports
and return with those results to the committee at a future meeting.
The report handed out by Human Resources has been attached.
3. Resolution Adopting Unified Compensation Plan
Victoria McGrath reviewed minor title and department label changes to the schedule
since 7-15-15. McGrath emphasized that she did review all changes to the schedule,
including the removal of the Doctorate Nurse Practitioner from the schedule as the
County currently does not officially have this position or any contract or employee with
that certification. No changes were made to the schedule that did not go through Dr.
McGrath. The difference between the Health Center and main schedule is that after step
6, the Health Center schedule does not have individually numbered steps, just a
maximum. The intent was to allow the County Board flexibility in setting the annual
increases for the Health Center based on financial performance of the Health Center. The
appeal process was discussed as well as the titles and paygrades of different positions on
the schedule.
Dr McGrath as well as County Administrator Thompson addressed the Committee and
answered questions from the Committee. Corp Counsel Scott Cox summarized that the
current employee handbook would need to be changed to reflect this pay increase for
2016, and that Pay for Performance as we know it would no longer exist.
Motion by Sjoberg, 2nd by Achterhof to approve the Resolution Adopting Unified
Compensation Plan
Motion to amend by Berke, to re-title and re-paygrade four positions on the
schedule
1.Retain the title Sr. Management Analyst and move from paygrade 73 to paygrade 72
2.Move Facilities Manager position from paygrade 67 to paygrade 68
3.Move Executive Administrative Assistants from paygrade 63 to paygrade 62
4.Move the Facilities Operation Coordinator from 63 to 62
no second - motion fails
County Administration Thompson recommended that a letters from the Judicial
Assistants should be included with the record of this meeting as well as two other letters
from other employees (Katie Thurmes and Kim Dupre) fully supporting the
implementation of the study as recommended. There was no objection from the
Committee.
Voice Vote
Sjoberg - yes
Berke - yes
Kiesler - yes
Achterhoff - yes
RESULT: APPROVED [UNANIMOUS]
MOVER: Roy Sjoberg, Supervisor
SECONDER: Judy Achterhof, Supervisor
AYES: Roy Sjoberg, Jill Ann Berke, Ron Kiesler, Judy Achterhof
EXCUSED: Travis Schachtner
REQUEST FOR FUTURE AGENDA ITEMS
1. Compensation of County Board Supervisors including Chair and Vice Chair
2. Orientation Survey Results
3. Fairgrounds Land Purchase
ANNOUNCEMENTS & CORRESPONDENCE
Sjoberg won't be at next regular meeting. September will be the public hearing on the proposed
Library Service Plan.
ADJOURN
7:00 PM
DATE OF NEXT MEETING
Special Meeting August 4, 2015 at 4:30
Regular Meeting August 19, 2015