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Home My WebLink AboutAdministration 10-21-15 AGENDA ADMINISTRATION COMMITTEE October 21, 2015 5:00 PM County Board Room 1101 Carmichael Road, Hudson, Wisconsin A quorum of the St. Croix County Board of Supervisors (County Board) may be present at this meeting. Therefore, this notice also serves as notice of a meeting of the County Board for the purpose of obtaining information relating to subjects listed above for use at future County Board Meetings. CALL TO ORDER ROLL CALL APPROVAL OF MINUTES 1. Wednesday, September 16, 2015 2. Wednesday, September 23, 2015 3. Tuesday, October 06, 2015 PUBLIC COMMENT BUSINESS ITEMS 1. Financial Reports 2. Public Hearing - Plan of Library Service 2015-2018 3. Resolution Adopting a County Plan of Library Service 4. Resolution Approving Library Exemptions for 2016 5. Resolution to Charge Back Municipalities Due to Illegal Real Estate Taxes 6. RESOLUTION TO PURCHASE REAL PROPERTY, ALONG 153rd AVENUE IN THE TOWN OF SOMERSET FOR A COUNTY PARK AND APPROVE BUDGET AMENDMENT FOR THE PURCHASE 7. Resolution Opposing 2015 Senate Bill 294, Dismantling the Government Accountability Board 8. Resolution Adopting 2016 Budget and Approving Other Expenditures 9. Tax Deed Sales via Wisconsin Surplus Online Auction Service - October 2015 10. HR Director Hiring Process 11. The committee may convene into closed session pursuant to Wis. Stat. § 19.85(1)(e), for competitive or bargaining reasons, to consider bargaining strategy for WPPA law enforcement employee successor labor agreement. 12. Reconvene into open session to report and/or take action on items discussed in closed session REQUEST FOR FUTURE AGENDA ITEMS ANNOUNCEMENTS & CORRESPONDENCE ADJOURN DATE OF NEXT MEETING MEETING MINUTES ADMINISTRATION COMMITTEE October 21, 2015 5:00 PM County Board Room-Government Center County Board Room - 1101 Carmichael Road, Hudson, Wisconsin CALL TO ORDER By Schachtner ROLL CALL Attendee Name Organization Title Status Arrived Travis Schachtner St. Croix County Chair Present Roy Sjoberg St. Croix County Supervisor Present Jill Ann Berke St. Croix County Supervisor Present Ron Kiesler St. Croix County Vice Chair Excused Judy Achterhof St. Croix County Supervisor Present Other County Board Supervisors present: Dave Ostness, Dan Hansen Also in Attendance: Patrick Thompson, Scott Cox, Bob Mittet, Kristen Ziliak, Jim Elsbury, Fred Johnson, John Allegro, Laurie Noble, Cindy Campbell APPROVAL OF MINUTES 9/16, 9/23 and 10/6 minutes were accepted with one change from Supervisor Berke; Berke requested change to 9/23 minutes page 12 regarding her comments about the changes to County Board Supervisor pay. Change sentence to, " Berke proposed increasing Chair position to $750/month and begin a policy to compensate the Vice Chair position at a rate of $300/month." 1. Administration Committee – Regular Meeting – September 16, 2015 5:00 PM Supervisor Schachtner indicated minutes would be accepted as presented 2. Administration Committee – Regular Meeting – September 23, 2015 5:00 PM Supervisor Schachtner indicated minutes would stand as amended with one change: Berke requested change to 9/23 minutes page 12 regarding her comments about the changes to County Board Supervisor pay. Change sentence to, " Berke proposed increasing Chair position to $750/month and begin a policy to compensate the Vice Chair position at a rate of $300/month." 3. Administration Committee – Special Meeting – October 6, 2015 4:15 PM Supervisor Schachtner indicated minutes would be accepted as presented PUBLIC COMMENT None BUSINESS ITEMS 1. Financial Reports County Administrator Thompson presented the Financial reports through the end of August, as well as the Treasurer's Report. Questions were answered by Finance Director Mittet, Management Analyst Ziliak. Discussion ensued. 2. Public Hearing - Plan of Library Service 2015-2018 Sjoberg introduced himself and began the Public Hearing, summarizing the work and goals of the Ad Hoc Library Services Committee to update the Plan of Library Service. Adopting the new/updated plan requires the Public Hearing. Sjoberg summarized his proposed changes to the plan in the packet: - County Library subcommittee will become County Library Planning Committee - Article 5, section B, Section 3 is no longer applicable The plan of Library Service contains a Mission Statement, goals and objectives, WI Statutory references, an inventory of services and specifies how services will be funded, implementation plan and schedule/process for periodic review. Sjoberg summarized the financial impact of the decision by the Hudson Area Joint Libraries decision to stop reimbursing neighboring libraries in 2014. The total impact in 2014 was $39,472 and in 2015 was $58,608 and in 2016 will be $49,644 Public hearing speakers 1. Kimberly Hennings - Lead Librarian, New Richmond Library 2. Clarence W. Malick - Hudson and former County Board Supervisor when the County approved the Hudson Area Joint Library based on the agreement to reimburse neighboring libraries 3. Nancy Miller, Director, River Falls Library 4. Norma Scott, former Director of Somerset Library 5. Sue Lohmeyer, Woodville 6. Jan Superick, Clear Lake, Glenwood Public Library Board 7. Scottie Ard read a letter from Esther Wentz of New Richmond 8. Jane Hansen, President New Richmond City Council 9. Scottie Ard, New Richmond City Council and Library Board member 10. Denise Scheider, Director Somerset Library Schachtner declared the Public Hearing closed at 5:59pm 3. Resolution Adopting a County Plan of Library Service Motion by Sjoberg, 2nd by Berke to approve the resolution as amended. Motion carried 4-0. RESULT: APPROVED [UNANIMOUS] MOVER: Roy Sjoberg, Supervisor SECONDER: Jill Ann Berke, Supervisor AYES: Travis Schachtner, Roy Sjoberg, Jill Ann Berke, Judy Achterhof EXCUSED: Ron Kiesler 4. Resolution Approving Library Exemptions for 2016 Mittet explained the spreadsheet attached to the Resolution has some blank cells as he is waiting for additional detail from some of the local libraries. Mittet requested the Administration Committee move the Resolution forward to the County Board for consideration of final numbers on November 3rd. Motion by Schachtner, 2nd by Berke to forward to the County Board. Motion carried 4-0. RESULT: APPROVED [UNANIMOUS] MOVER: Travis Schachtner, Chair SECONDER: Jill Ann Berke, Supervisor AYES: Travis Schachtner, Roy Sjoberg, Jill Ann Berke, Judy Achterhof EXCUSED: Ron Kiesler 5. Resolution to Charge Back Municipalities Due to Illegal Real Estate Taxes Treasurer Laurie Nobel explained the intent of the resolution. Discussion ensued. Motion by Schachtner, 2nd by Achterhof to approve resolution. Motion carried 4-0. RESULT: APPROVED [UNANIMOUS] MOVER: Travis Schachtner, Chair SECONDER: Judy Achterhof, Supervisor AYES: Travis Schachtner, Roy Sjoberg, Jill Ann Berke, Judy Achterhof EXCUSED: Ron Kiesler 6. Resolution to Purchase Real Property, Along 153rd Ave in the Town of Somerset for a County Park and Approve Budget Amendment for the Purchase Motion by Berke, 2nd by Achterhof to approve the resolution. Community Development Director Ellen Denzer presented the intent and benefits of the Resolution to acquire 13.76 acres from Margaret Orf, sharing two additional handouts from Thomas Spaniol, attached. Discussion ensued. Motion carried 4-0. RESULT: APPROVED [UNANIMOUS] MOVER: Jill Ann Berke, Supervisor SECONDER: Judy Achterhof, Supervisor AYES: Travis Schachtner, Roy Sjoberg, Jill Ann Berke, Judy Achterhof EXCUSED: Ron Kiesler 7. Resolution Opposing 2015 Senate Bill 294, Dismantling the Government Accountability Board Corporation Counsel Cox shared that today the WI State Assembly approved a bill dividing the GAB into two separate divisions. By 11/3, there may not be a need for this resolution if the division is approved by the State. Discussion ensued. Motion by Berke, 2nd by Sjoberg to amend resolution line 26: replace St. Croix County board of Supervisors with the Administration Committee of the St. Croix County Board. Motion carried 4-0. Motion by Sjoberg, 2nd by Berke to approve the resolution as amended. Motion carried 4-0. RESULT: APPROVED [UNANIMOUS] MOVER: Roy Sjoberg, Supervisor SECONDER: Jill Ann Berke, Supervisor AYES: Travis Schachtner, Roy Sjoberg, Jill Ann Berke, Judy Achterhof EXCUSED: Ron Kiesler 8. Resolution Adopting 2016 Budget and Approving Other Expenditures County Administrator Thompson presented Powerpoint slides which summarized the 2016 County Administrator's Recommended Budget. Supervisor Achterhoff expressed concern with the lack of time to review the budget materials once they were posted online. The budget materials were not available online until Tuesday. Request for more detail from Berke about the $40,000 robotics station requested by the Sheriff's Office and about the appliances line item from Facilities and about the mortuary coolers for $10,000. Denzer provided additional detail about Parks capital requests. Ostness asked for an expense summary of 2015 approved capital projects and explanation of what will happen to unspent dollars. Mittet explained that unused dollars will carry forward since the projects were already approved. The funding plan for the $20,000,000 Health Center Project consists of $10,000,000 in bonding in 2015 and $10,000,000 in 2016. Given that funds for the Health Center project are not all needed in 2016 and other capital projects need to be funded in 2016, the 2016 CIP includes a proposed plan to split the 2016 bonding issue into $5,000,000 for the Health Center and $5,000,000 for other capital projects in 2016. The remaining $5,000,000 then needed for the Health Center could be bonded in 2017. This would keep the bonds bank qualified and save the County significant money in the lower interest rates. Motion by Schachtner, 2nd by Achterhof to move the resolution adopting the 2016 budget without recommendation to the County Board. Motion carried 4-0. RESULT: APPROVED [UNANIMOUS] MOVER: Travis Schachtner, Chair SECONDER: Judy Achterhof, Supervisor AYES: Travis Schachtner, Roy Sjoberg, Jill Ann Berke, Judy Achterhof EXCUSED: Ron Kiesler 9. Tax Deed Sales via Wisconsin Surplus Online Auction Service - October 2015 Cindy Campbell, County Clerk that the property in question is in the Village of Baldwin and no bids were received. Campbell requested direction as to next steps. Discussion ensued. Motion by Schachtner, 2nd by Sjoberg to re-advertise at $6000 minimum online for another month. Motion carried 4-0. 10. HR Director Hiring Process Administrator Thompson updated the Committee on the Human Resources Hiring Process. To date, 65 applications have been received. The tentative first round interview schedule will be the week of November 9th. Thompson asked for volunteers from the Administration Committee to participate in the interviews and at least 1 alternate. Supervisor Schachtner volunteered, Supervisor Berke will be an alternate and Supervisor Achterhof will be the back up alternate. 11. The committee may convene into closed session pursuant to Wis. Stat. § 19.85(1)(e), for competitive or bargaining reasons, to consider bargaining strategy for WPPA law enforcement employee successor labor agreement. Motion by Schachtner, 2nd by Sjoberg to convene into closed session. Roll call vote carried 4-0. RESULT: APPROVED [UNANIMOUS] MOVER: Travis Schachtner, Chair SECONDER: Roy Sjoberg, Supervisor AYES: Travis Schachtner, Roy Sjoberg, Jill Ann Berke, Judy Achterhof EXCUSED: Ron Kiesler 12. Reconvene into open session to report and/or take action on items discussed in closed session Motion by Schachtner, 2nd by Sjoberg to re-convene into open session. Motion carried 4-0. REQUEST FOR FUTURE AGENDA ITEMS Achterhof: would like to review evaluating different departments' session from conference - outsider comes in and evaluates how departments are doing. ANNOUNCEMENTS & CORRESPONDENCE none ADJOURN 8:55pm DATE OF NEXT MEETING November 16, 2015