The URL can be used to link to this page

Home My WebLink AboutAdministration 12-16-15 AGENDA ADMINISTRATION COMMITTEE December 16, 2015 5:00 PM County Board Room 1101 Carmichael Road, Hudson, Wisconsin A quorum of the St. Croix County Board of Supervisors (County Board) may be present at this meeting. Therefore, this notice also serves as notice of a meeting of the County Board for the purpose of obtaining information relating to subjects listed above for use at future County Board Meetings. CALL TO ORDER ROLL CALL APPROVAL OF MINUTES 1. Wednesday, November 18, 2015 PUBLIC COMMENT BUSINESS ITEMS 1. Financial Reports 2. 2016 Implementation of Healics Health Risk Assessments 3. Baker Tilly Performance Audits & Operational Reviews and County Continuous Improvement Planning by Eric Biltonen, UW Extension 4. Resolution Approving a Purchasing Policy 5. Resolution to Approve Budget Carry Forwards for 2015 Capital Projects 6. Resolution Amending the Human Resources Policies and Procedures Handbook Article 1 Objectives and Scope, Article 3 Classification Plan, Article 6 Salary Administration, and Article 15 Employee Performance Evaluation 7. Resolution Approving County Administrator Temporary Succession Policy 8. Assistant County Administrator Job Description 9. Ordinance Repealing and Recreating Chapter 1 – Citation Ordinance – of the St. Croix County Code 10. Resolution Adopting Changes to the Fund Balance Policy 11. Resolution Authorizing the Borrowing of not to Exceed $5,000,000; and Providing for the Issuance and Sale of General Obligation Bonds Therefor 12. Finance Director Appointment 13. Resolution Designating Office of Corporation Counsel as Representative of the Public Interest in Termination of Parental Rights Cases REQUEST FOR FUTURE AGENDA ITEMS ANNOUNCEMENTS & CORRESPONDENCE ADJOURN DATE OF NEXT MEETING MEETING MINUTES ADMINISTRATION COMMITTEE December 16, 2015 5:00 PM County Board Room-Government Center County Board Room - 1101 Carmichael Road, Hudson, Wisconsin CALL TO ORDER ROLL CALL Attendee Name Organization Title Status Arrived Travis Schachtner St. Croix County Chair Excused Roy Sjoberg St. Croix County Supervisor Present Jill Ann Berke St. Croix County Supervisor Present Ron Kiesler St. Croix County Vice Chair Present Judy Achterhof St. Croix County Supervisor Present Other County Board Supervisors present: Dave Ostness, Roger Larson Also in Attendance: Patrick Thompson, Scott, Cox, Bob Mittet, Kristen Ziliak, Jim Elsbury, John Allegro, Eric Biltonen, Steve T'Kach, Terry Andersen, John Shilts, Fred Johnson, Colleen Krohn, Laurie Noble APPROVAL OF MINUTES 1. Administration Committee – Regular Meeting – November 18, 2015 5:00 PM Motion by Berke, second by Sjoberg to approve the minutes. RESULT: APPROVED [UNANIMOUS] MOVER: Jill Ann Berke, Supervisor SECONDER: Roy Sjoberg, Supervisor AYES: Roy Sjoberg, Jill Ann Berke, Ron Kiesler, Judy Achterhof EXCUSED: Travis Schachtner 2. Administration Committee – Special Meeting – December 9, 2015 2:30 PM Motion by Berke, second by Sjoberg to approve the minutes. RESULT: APPROVED [UNANIMOUS] MOVER: Jill Ann Berke, Supervisor SECONDER: Roy Sjoberg, Supervisor AYES: Roy Sjoberg, Jill Ann Berke, Ron Kiesler, Judy Achterhof EXCUSED: Travis Schachtner PUBLIC COMMENT None BUSINESS ITEMS 1. Financial Reports County Administrator Thompson presented the Financial and Treasurer reports through October 2015. No discussion 2. 2016 Implementation of Healics Health Risk Assessments Kathy Zarzinski of Healics presented the Healics Health Risk Assessment program to the committee. Healics has been in business since 1985. Kathy presented to the employee Staff Advisory and Insurance Committees at 3pm. The number one concern employees have about participating in Health Risk Assessments is the protection of their personal testing information. Healics is required to comply with HIPAA privacy laws and will be penalized for a breach. The County does not receive individual employee results, only aggregate data. Motion by Berke, second by Achterhof to approve 2016 implementation of Healics Health Risk Assessments and to make an assessment after the first cycle as to the value of continuing. Motion carried 4-0. RESULT: APPROVED [UNANIMOUS] MOVER: Jill Ann Berke, Supervisor SECONDER: Judy Achterhof, Supervisor AYES: Roy Sjoberg, Jill Ann Berke, Ron Kiesler, Judy Achterhof EXCUSED: Travis Schachtner 3. Baker Tilly Performance Audits & Operational Reviews and County Continuous Improvement Planning by Eric Biltonen, UW Extension Eric Biltonen of UW Extension provided an overview of the County's past continuous improvement and LEAN initiatives which are similar to the Baker Tilly approach. 4. Resolution Approving a Purchasing Policy County Administrator Thompson and Interim Finance Director Mittet presented a resolution approving the purchasing policy which complies with Federal guidelines. Motion to amend by Kiesler, second by Berke to change the wording on packet page 92 in the Note from "may be liable" to "shall be liable". Motion failed 2-2. Roll Call: Sjoberg - No, Berke - Yes, Kiesler - Yes, Achterhoff - No Motion by Berke, second by Sjoberg to approve the resolution with the understanding there may be additional changes to the details of the policy. Motion carried 4-0. RESULT: APPROVED [UNANIMOUS] MOVER: Jill Ann Berke, Supervisor SECONDER: Roy Sjoberg, Supervisor AYES: Roy Sjoberg, Jill Ann Berke, Ron Kiesler, Judy Achterhof EXCUSED: Travis Schachtner 5. Resolution to Approve Budget Carry Forwards for 2015 Capital Projects County Administrator Thompson presented the resolution to the Committee. Motion by Sjoberg to approve the resolution, second by Berke. Motion carried 4-0. RESULT: APPROVED [UNANIMOUS] MOVER: Roy Sjoberg, Supervisor SECONDER: Jill Ann Berke, Supervisor AYES: Roy Sjoberg, Jill Ann Berke, Ron Kiesler, Judy Achterhof EXCUSED: Travis Schachtner 6. Resolution Amending the Human Resources Policies and Procedures Handbook Article 1 Objectives and Scope, Article 3 Classification Plan, Article 6 Salary Administration, and Article 15 Employee Performance Evaluation Corporate Counsel Cox presented the Human Resources Policies and Procedures handbook amendments. Kiesler asked that changes be made on packet page 105, Article 6, 4) Entrance Pay Rate. Add at the end of the sentence, 'and shall be reported to the Administration Committee.' Motion by Sjoberg, second by Achterhof, to approve including the one change noted above. Motion carried. RESULT: APPROVED [UNANIMOUS] MOVER: Roy Sjoberg, Supervisor SECONDER: Judy Achterhof, Supervisor AYES: Roy Sjoberg, Jill Ann Berke, Ron Kiesler, Judy Achterhof EXCUSED: Travis Schachtner 7. Resolution Approving County Administrator Temporary Succession Policy Pat Thompson and Scott Cox discussed the temporary succession policy. Achterhoff questions why Corporate Counsel and not the Assistant County Administrator. Thompson explained that the proposed job description for the Assistant County Administrator does not include acting as the County Administrator in the absence of the County Administrator. Berke question about why the county Board Chair could not be the acting County Administrator. There is an attorney general opinion that the roles are incompatible. Cox offered to research the issue. Motion to approve by Sjoberg, second by Achterhof. Motion carried 3-1 RESULT: APPROVED [3 TO 1] MOVER: Roy Sjoberg, Supervisor SECONDER: Judy Achterhof, Supervisor AYES: Roy Sjoberg, Jill Ann Berke, Judy Achterhof NAYS: Ron Kiesler EXCUSED: Travis Schachtner 8. Assistant County Administrator Job Description County Administrator Thompson presented the Assistant County Administrator job description, prepared by Dr McGrath with input from himself. Cox commented that the committee normally does not approve job descriptions. The committee's vote on the job description language would be advisory only. Motion to amend by Berke, second by Kiesler to postpone until the January Admin Committee meeting to allow the new Human Resources Director to have input. Motion fails 2-2. Roll Call vote: Sjoberg - No, Berke - Yes, Kiesler - Yes, Achterhoff - No Advisory Motion by Berke, second by Sjoberg to approve the job description. Motion fails 1-3 Vote on the main motion: Sjoberg - Yes, Berke - No, Kiesler - No, Achterhoff - No 9. Ordinance Repealing and Recreating Chapter 1 – Citation Ordinance – of the St. Croix County Code Corporate Counsel Cox discussed the updated language of the ordinance including the deposit amounts and adding some ordinance that were not included in the original ordinance adopted in 1989. Discussion ensued. Motion by Sjoberg, second by Berke to approve the ordinance. Motion carried 4-0. RESULT: RECOMMENDED [UNANIMOUS] MOVER: Roy Sjoberg, Supervisor SECONDER: Jill Ann Berke, Supervisor AYES: Roy Sjoberg, Jill Ann Berke, Ron Kiesler, Judy Achterhof EXCUSED: Travis Schachtner 10. Resolution Adopting Changes to the Fund Balance Policy Thompson presented the revision to the county's current Fund Balance Policy. Interim Director Mittet discussed some of the changes. Discussion ensued. Motion by Achterhof, second by Sjoberg to approve with the deletion of the specific listing of bonds issued and the capital project funds. Motion carried 4-0. RESULT: APPROVED [UNANIMOUS] MOVER: Judy Achterhof, Supervisor SECONDER: Roy Sjoberg, Supervisor AYES: Roy Sjoberg, Jill Ann Berke, Ron Kiesler, Judy Achterhof EXCUSED: Travis Schachtner 11. Resolution Authorizing the Borrowing of not to Exceed $5,000,000; and Providing for the Issuance and Sale of General Obligation Bonds Therefor Thompson discussed the resolution and reminded the committee that this is the same resolution that didn't get approval at the last County Board meeting, due to several questions by some board members. Discussion ensued. February County Board will vote to issue the second $10 million in bonds on the Health Center - could issue $15 million. Motion by Sjoberg, second by Achterhof to approve so the County Board can take it under consideration at the January meeting. Motion carried 4-0. RESULT: APPROVED [UNANIMOUS] MOVER: Roy Sjoberg, Supervisor SECONDER: Judy Achterhof, Supervisor AYES: Roy Sjoberg, Jill Ann Berke, Ron Kiesler, Judy Achterhof EXCUSED: Travis Schachtner 12. Finance Director Appointment - Robert Mittet Thompson announced that he will recommend the appointment of Bob Mittet as Finance Director to the County Board in January. Motion by Berke, second by Sjoberg to support the appointment of Bob Mittet as Finance Director. Motion carried 4-0. RESULT: APPROVED [UNANIMOUS] MOVER: Jill Ann Berke, Supervisor SECONDER: Roy Sjoberg, Supervisor AYES: Roy Sjoberg, Jill Ann Berke, Ron Kiesler, Judy Achterhof EXCUSED: Travis Schachtner 13. Resolution Designating Office of Corporation Counsel as Representative of the Public Interest in Termination of Parental Rights Cases Cox explained the resolution and asking the Board for final approval. Motion by Berke, second by Achterhof to approve the resolution. Motion carried 4- 0. RESULT: APPROVED [UNANIMOUS] MOVER: Jill Ann Berke, Supervisor SECONDER: Judy Achterhof, Supervisor AYES: Roy Sjoberg, Jill Ann Berke, Ron Kiesler, Judy Achterhof EXCUSED: Travis Schachtner REQUEST FOR FUTURE AGENDA ITEMS None ANNOUNCEMENTS & CORRESPONDENCE ADJOURN 7:40 p.m. DATE OF NEXT MEETING January 20, 2016