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HomeMy WebLinkAboutAdministration 01-20-16 AGENDA ADMINISTRATION COMMITTEE January 20, 2016 5:00 PM County Board Room 1101 Carmichael Road, Hudson, Wisconsin A quorum of the St. Croix County Board of Supervisors (County Board) may be present at this meeting. Therefore, this notice also serves as notice of a meeting of the County Board for the purpose of obtaining information relating to subjects listed above for use at future County Board Meetings. CALL TO ORDER ROLL CALL APPROVAL OF MINUTES 1. Wednesday, December 16, 2015 PUBLIC COMMENT BUSINESS ITEMS 1. Financial Reports 2. Contingency Fund Request for $5,000 to Provide Cash Flow to Pay Contractors for Community Development Block Grant Home Improvement Work 3. Resolution Approving Application for State Trust Fund Loan in the amount of $5,000,000 4. Resolution Adopting Amended Purchasing Policy 5. Government Center Transformer Claim 6. Resolution Approving Labor Agreement between St. Croix County and Local 453 of the Wisconsin Professional Police Association/Law Enforcement Employee Relations Division for 2016 - 2018 7. Resolution Establishing Compensation for Elected Officials for the Years 2017 - 2020 8. Resolution Authorizing the Sale of Excess County Land 9. Tax Deed Sales - January 2016 10. Ordinance Creating Chapter 31 - Smoking and Tobacco Use on County Property 11. Consideration of Changes to Rules and Bylaws 12. Consideration of the Need for an Assistant County Administrator REQUEST FOR FUTURE AGENDA ITEMS ANNOUNCEMENTS & CORRESPONDENCE ADJOURN DATE OF NEXT MEETING MEETING MINUTES ADMINISTRATION COMMITTEE January 20, 2016 5:00 PM County Board Room-Government Center County Board Room - 1101 Carmichael Road, Hudson, Wisconsin CALL TO ORDER ROLL CALL Attendee Name Organization Title Status Arrived Travis Schachtner St. Croix County Chair Present Roy Sjoberg St. Croix County Supervisor Present Jill Ann Berke St. Croix County Supervisor Present Ron Kiesler St. Croix County Vice Chair Present Judy Achterhof St. Croix County Supervisor Present Other County Board Supervisors present: Daniel Hansen, Agnes Ring, Scott Nelson, Roger Larson, Andy Brinkman Also in Attendance: Patrick Thompson, Scott Cox, Bob Mittet, Jim Elsbury, Fred Johnson, Steve T'Kach, Terry Anderson, Laurie Noble, John Allegro, John Shilts, APPROVAL OF MINUTES 1. Administration Committee – Regular Meeting – December 16, 2015 5:00 PM Motion by Schachtner, second by Sjoberg to approve the amended minutes as presented. Motion carried 5-0. RESULT: APPROVED AS AMENDED [UNANIMOUS] MOVER: Travis Schachtner, Chair SECONDER: Roy Sjoberg, Supervisor AYES: Travis Schachtner, Roy Sjoberg, Jill Ann Berke, Ron Kiesler, Judy Achterhof PUBLIC COMMENT BUSINESS ITEMS 1. Financial Reports County Administrator Thompson presented the Financial and Treasurer reports through November 2015. 2. Contingency Fund Request for $5,000 to Provide Cash Flow to Pay Contractors for Community Development Block Grant Home Improvement Work Administrator Thompson presented the request for $5,000 to provide cash flow to pay contractors to perform work on low income housing projects. St. Croix County is one of ten counties that are part of the West Central Wisconsin CDBG housing Region with Chippewa County designated as the lead agency. This would be a no interest loan of $5,000, along with 9 other counties participating. St Croix County would use funds out of the 2016 general contingency fund. Motion by Sjoberg, second by Berke to approve the request for $5,000 to be used from the general contingency fund. Motion carried 5-0. Sjoberg also requested staff to prepare a resolution to address this change in administrative procedure at the State and present to the Administration Committee for approval. RESULT: APPROVED [UNANIMOUS] MOVER: Roy Sjoberg, Supervisor SECONDER: Jill Ann Berke, Supervisor AYES: Travis Schachtner, Roy Sjoberg, Jill Ann Berke, Ron Kiesler, Judy Achterhof 3. Resolution Approving Application for State Trust Fund Loan in the amount of $5,000,000 Administrator Thompson presented the resolution approving the StateTrust Fund loan in the amount of $5,000,000. Supervisor Brinkman and Sheriff Shilts addressed questions from the Committee regarding the Day Report Center. Motion by Sjoberg, second by Achterhof to approve the resolution as presented. Motion carried 4-1. RESULT: APPROVED [4 TO 1] MOVER: Roy Sjoberg, Supervisor SECONDER: Jill Ann Berke, Supervisor AYES: Roy Sjoberg, Jill Ann Berke, Ron Kiesler, Judy Achterhof NAYS: Travis Schachtner 4. Resolution Adopting Amended Purchasing Policy Administrator Thompson presented the amended purchasing policy and addressed questions from the committee. Achterhof had concerns regarding the wording of the "at least 3 bids" that is stated in different parts of the policy. Motion to amend by Sjoberg, second by Berke to add "unless special circumstances warrant otherwise" after the request for a certain number of bids. Amendment carried 5-0. Motion to amend by Kiesler, second by Sjoberg to change the wording under the Duties Under Department Head. Adding "Designate a purchasing agent and determine the method of purchasing that is the most appropriate" and deleting "Determine the method of purchasing that is the most appropriate". Amendment carried 5-0. Motion by Berke, second by Achterhof to adopt the revised purchasing policy and present to the County Board. Motion carried 5-0. RESULT: APPROVED AS AMENDED [UNANIMOUS] MOVER: Jill Ann Berke, Supervisor SECONDER: Judy Achterhof, Supervisor AYES: Travis Schachtner, Roy Sjoberg, Jill Ann Berke, Ron Kiesler, Judy Achterhof 5. Government Center Transformer Claim Facilities Director Jim Elsbury presented his recommendation to repair and replace the Government Center transformer which was damaged including the plans going forward for redundancy. Elsbury indicated that they will put the project out to bid, but anticipate the cost being around $350,000 to bring the building up to date with a series of three transformers. Motion by Sjoberg, second by Achterhof to proceed with this expenditure and use the liability fund. Motion carried 5-0. RESULT: APPROVED [UNANIMOUS] MOVER: Roy Sjoberg, Supervisor SECONDER: Judy Achterhof, Supervisor AYES: Travis Schachtner, Roy Sjoberg, Jill Ann Berke, Ron Kiesler, Judy Achterhof 6. Resolution Approving Labor Agreement between St. Croix County and Local 453 of the Wisconsin Professional Police Association/Law Enforcement Employee Relations Division for 2016 - 2018 Administrator Thompson and Corporation Counsel Cox presented the negotiated labor settlement between the County and WPPA. Motion by Kiesler, second by Berke to approve the Resolution. Motion Carried 5-0. RESULT: APPROVED [UNANIMOUS] MOVER: Ron Kiesler, Vice Chair SECONDER: Jill Ann Berke, Supervisor AYES: Travis Schachtner, Roy Sjoberg, Jill Ann Berke, Ron Kiesler, Judy Achterhof 7. Resolution Establishing Compensation for Elected Officials for the Years 2017 - 2020 Administrator Thompson introduced the resolution for the Committee to establish compensation for the County Clerk, Register of Deeds and Treasurer for their next term 2017-2020. The County Board must establish the compensation for elected officials terms before papers are taken out for election. Supervisor Berke proposed establishing wages at a comparable to step 69 on the McGrath wage grid: 2017- $69,749. 2018- $71,144. 2019-$72,567, 2020-$74,018. These steps also include a 1% lift adjustment on the steps each year of the term. Motion by Berke, second by Kiesler to move the resolution to the County Board as provided by Berke, as option 4. Motion carried 4-1. RESULT: APPROVED [4 TO 1] MOVER: Jill Ann Berke, Supervisor SECONDER: Ron Kiesler, Vice Chair AYES: Roy Sjoberg, Jill Ann Berke, Ron Kiesler, Judy Achterhof NAYS: Travis Schachtner 8. Resolution Authorizing the Sale of Excess County Land Administrator Thompson presented the resolution for the sale of 2.64 acres of land in the Town of Stanton to be purchased by David Maxon for $2,000.00. Motion by Schachtner, second by Achterof to approve this purchase. Motion carried 5-0. RESULT: APPROVED [UNANIMOUS] MOVER: Travis Schachtner, Chair SECONDER: Judy Achterhof, Supervisor AYES: Travis Schachtner, Roy Sjoberg, Jill Ann Berke, Ron Kiesler, Judy Achterhof 9. Tax Deed Sales - January 2016 County Clerk Cindy Campbell reported back to the Committee that after 2 months, the land in Baldwin has no bids recommends that she continue to post the land for $6,000.00 and present to the Committee when there are bids. 10. Ordinance Creating Chapter 31 - Smoking and Tobacco Use on County Property County Administrator Pat Thompson and Corporation Counsel Scott Cox presented the ordinance to the Committee. Discussion ensued regarding changes and suggestions to the ordinance. Motion by Berke, second by Kiesler to postpone until the February Administration Committee so it can be presented and discussed at the Staff Advisory and Health Insurance Committees. Motion carried 5-0. RESULT: POSTPONED [UNANIMOUS] MOVER: Jill Ann Berke, Supervisor SECONDER: Ron Kiesler, Vice Chair AYES: Travis Schachtner, Roy Sjoberg, Jill Ann Berke, Ron Kiesler, Judy Achterhof 11. Consideration of Changes to Rules and Bylaws Corporation Counsel Cox presented consideration of changes to the Rule and Bylaws. The Committee made suggestions for changes and asked that this item be scheduled for further discussion at the February Administration Committee meeting. RESULT: DISCUSSED-NO ACTION 12. Consideration of the Need for an Assistant County Administrator Administration Thompson reminded the Committee that this item was referred back to the Administration Committee from the County Board. Currently the new Human Resources Director Heather Murray is reviewing the job description and asks that this item be postponed until the February meeting when she can be here to discuss. RESULT: NO ACTION REQUEST FOR FUTURE AGENDA ITEMS Human Resources Director Report Consideration of Changes to Rules and Bylaws Consideration of the need for an Assistant County Administrator Ordinance Creating Chapter 31- Smoking and Tobacco Use on County Property Report from the Library Planning Committee ANNOUNCEMENTS & CORRESPONDENCE ADJOURN DATE OF NEXT MEETING