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HomeMy WebLinkAboutAdministration 05-17-16 AGENDA ADMINISTRATION COMMITTEE May 17, 2016 4:30 PM County Board Room 1101 Carmichael Road, Hudson, Wisconsin A quorum of the St. Croix County Board of Supervisors (County Board) may be present at this meeting. Therefore, this notice also serves as notice of a meeting of the County Board for the purpose of obtaining information relating to subjects listed above for use at future County Board Meetings. CALL TO ORDER ROLL CALL APPROVAL OF MINUTES 1. Wednesday, March 16, 2016 PUBLIC COMMENT BUSINESS ITEMS 1. Election of Administration Committee Chair 2. Election of Administration Committee Vice Chair 3. Establish Meeting Schedule of the Administration Committee 4. Financial Reports 5. Xcel Energy-Solar Connect Community 6. County Administrator Employment Agreement 7. Library Planning Committee Update 8. County Finance Director Created Timeline and Protocols for Reporting of Rural Residents' Usage of Public Libraries Located in the County 9. Procedural Improvements to Election of Supervisors to Standing Committees 10. County Response to Local Legislators' Actions Pertaining to Loss of Local Control over Shoreland Conservation and Water Protection Issues REQUEST FOR FUTURE AGENDA ITEMS ANNOUNCEMENTS & CORRESPONDENCE ADJOURN DATE OF NEXT MEETING MEETING MINUTES ADMINISTRATION COMMITTEE May 17, 2016 4:30 PM County Board Room-Government Center County Board Room - 1101 Carmichael Road, Hudson, Wisconsin CALL TO ORDER ROLL CALL Attendee Name Organization Title Status Arrived Ron Kiesler St. Croix County Supervisor Present 4:21 PM Shaela Leibfried St. Croix County Supervisor Present 4:21 PM Roy Sjoberg St. Croix County Supervisor Present 4:26 PM Laurie Bergren St. Croix County Supervisor Present 4:20 PM Jill Ann Berke St. Croix County Supervisor Present 4:20 PM Other County Board Supervisors: Roger Larson, Dave Ostness Also in Attendance: Bob Mittet, Scott Cox, Jim Elsbury, Ken Witt, Pat Thompson, Heather Murry, Laurie Noble Meeting convener Roy Sjoberg APPROVAL OF MINUTES 1. Administration Committee – Regular Meeting – March 16, 2016 5:00 PM Sjoberg asks for corrections. None heard. Smoking policy went to staff advisory will be on a later agenda RESULT: ACCEPTED PUBLIC COMMENT None heard BUSINESS ITEMS 1. Election of Administration Committee Chair Nominations: Leibfried nominates Sjoberg. Motion by Berke, 2nd by Sjoberg to close nominations and cast a unanimous ballot for Sjoberg to be the Administration Committee Chair. Motion carried 5-0 RESULT: APPROVED [UNANIMOUS] MOVER: Jill Ann Berke, Supervisor SECONDER: Roy Sjoberg, Supervisor AYES: Ron Kiesler, Shaela Leibfried, Roy Sjoberg, Laurie Bergren, Jill Ann Berke 2. Election of Administration Committee Vice Chair Nominations: Leibfried nominates Berke Motion by Sjoberg, 2nd by Kiesler to close nominations and cast a unanimous ballot for Berke. Motion carried 5-0. RESULT: APPROVED [UNANIMOUS] MOVER: Shaela Leibfried, Supervisor SECONDER: Ron Kiesler, Supervisor AYES: Ron Kiesler, Shaela Leibfried, Roy Sjoberg, Laurie Bergren, Jill Ann Berke 3. Establish Meeting Schedule of the Administration Committee Discussion ensued on establishing a regular meeting schedule of the Administration Committee. Kiesler suggested keeping the same schedule. Consensus is to keep the meeting time at 5:00 p.m. on the 3rd Wednesday of the month. A second monthly meeting will be scheduled only as needed. 4. Financial Reports County Administrator Thompson along with Finance Director Bob Mittet and Treasurer Laurie Noble presented the Financial and Treasurers reports through March 2016and addressed questions from the committee. RESULT: DISCUSSED 5. Xcel Energy-Solar Connect Community Faclities Director Jim Elsbury presented a report on the Xcel Energy Solar Connect Community, and introduced Rick Kiser from Xcel Energy. Rick and Jim addressed questions from the Committee. County Administrator Thompson explained that the presentation tonight is just for discussion. Further work will be done with this and returned to the Committee. 6. County Administrator Employment Agreement County Administrator Thompson introduced the discussion of the process to review, update and present to the County Board a new Employment Agreement for the County Administrator. Motion by Kiesler, 2nd by Bergren to form and ad-hoc committee of the Administration Committee made up of the Administration Committee Chair and Vice Chair, Corporation Counsel, Human Resources Director and County Board Chair, for the purpose of reviewing the County Administrator's Employment Agreement and providing recommended revisions to the Administration Committee and ultimately to the County Board. Motion carried 5-0. RESULT: APPROVED [UNANIMOUS] MOVER: Ron Kiesler, Supervisor SECONDER: Laurie Bergren, Supervisor AYES: Ron Kiesler, Shaela Leibfried, Roy Sjoberg, Laurie Bergren, Jill Ann Berke 7. Library Planning Committee Update Sjoberg updated the Administration Committee on the Library Planning Committee. The County Library Planning Committee met on 4/18/16 to discuss how County can assist all libraries to be more effective, including how the Hudson Area Libraries reimburses it's neighbors. Minutes of meeting confirm we will continue to charge our rural residents as if 100% reimbursements was going to be made to all libraries, and we would request that the county budget be reflective of this. Discussion ensued from the rest of the committee. 8. County Finance Director Created Timeline and Protocols for Reporting of Rural Residents' Usage of Public Libraries Located in the County Sjoberg presents the topic. Finance Director Mittet speaks to pieces in packet including letters. Would also suggest sending out a sample resolution to municipalities along with levy requirements. Sjoberg would like to work with Mittet together on getting this letter out. It can be reviewed by Corporation Counsel if needed. 9. Procedural Improvements to Election of Supervisors to Standing Committees Berke addresses the procedural improvements to elect supervisors for standing committees. Berke would like to meet with County Clerk, Corporation Counsel to discuss this further and report back to the Committee. 10. County Response to Local Legislators' Actions Pertaining to Loss of Local Control over Shoreland Conservation and Water Protection Issues Sjoberg indicated that this is really a Community Development Committee issue. Sjoberg expressed concern of what was presented to the County Board. This matter was referred to the Community Development Committee. REQUEST FOR FUTURE AGENDA ITEMS Berke-Procedural Improvements to Election of Supervisors to Standing Committees Kiesler - Status update of the sale of Willow River Bluffs Thompson will bring udpate. Allegro - reviewing HR handbook, article 10, and 10.2, 15 days prior notice. Interested stakeholders has been through Staff Advisory in past, now will be on Bridge for all to see. In June there will be some changes, specifically IT policies and FMLA policy. -Will put on agenda for discussion of handbook. ANNOUNCEMENTS & CORRESPONDENCE Thompson - congratulations to new members looking forward to next 2 years. Administrator Thompson introduced Ken Witt, Administrative Operations Manager. ADJOURN 5:48 p.m. DATE OF NEXT MEETING Wednesday, June 15, 2016 5:00 p.m.