The URL can be used to link to this page

Home My WebLink AboutAdministration 08-17-16 AGENDA ADMINISTRATION COMMITTEE August 17, 2016 5:00 PM County Board Room 1101 Carmichael Road, Hudson, Wisconsin A quorum of the St. Croix County Board of Supervisors (County Board) may be present at this meeting. Therefore, this notice also serves as notice of a meeting of the County Board for the purpose of obtaining information relating to subjects listed above for use at future County Board Meetings. CALL TO ORDER ROLL CALL APPROVAL OF MINUTES 1. Wednesday, July 20, 2016 PUBLIC COMMENT BUSINESS ITEMS 1. Financial Reports 2. Capital Improvement Plan - Project Review 3. Resolution to Exceed the State Imposed Levy Limits to Fund the CIP 4. McGrath Uniform Compensation Grid - Additional Step Increases for Employees in Current Position Six Years or More 5. Creation of Two New Positions - Payroll & Benefits Manager (Finance), Economic Support Specialist (HHS) 6. Lease Agreement with State of Wisconsin 10th Judicial District Court Administrator Office 7. IRS Closing Agreement Regarding PTO Payout Audit 8. Consideration of Amending Standing Committee Bylaws 9. Discuss Date for Committee of the Whole meeting for 2017 Operating Budget REQUEST FOR FUTURE AGENDA ITEMS ANNOUNCEMENTS & CORRESPONDENCE ADJOURN DATE OF NEXT MEETING MEETING MINUTES ADMINISTRATION COMMITTEE August 17, 2016 5:00 PM County Board Room-Government Center County Board Room - 1101 Carmichael Road, Hudson, Wisconsin CALL TO ORDER ROLL CALL Attendee Name Organization Title Status Arrived Roy Sjoberg St. Croix County Chair Excused Laurie Bergren St. Croix County Supervisor Present Jill Ann Berke St. Croix County Vice Chair Present Ron Kiesler St. Croix County Supervisor Present Shaela Leibfried St. Croix County Supervisor Present APPROVAL OF MINUTES 1. Administration Committee – Regular Meeting – July 20, 2016 5:00 PM RESULT: ACCEPTED PUBLIC COMMENT BUSINESS ITEMS 1. Lease Agreement with State of Wisconsin 10th Judicial District Court Administrator Office Judge Needham spoke on the benefits of having the 10th Judicial District Court Administrator to be located in the County Courthouse. RESULT: APPROVED [UNANIMOUS] MOVER: Ron Kiesler, Supervisor SECONDER: Laurie Bergren, Supervisor AYES: Laurie Bergren, Jill Ann Berke, Ron Kiesler, Shaela Leibfried EXCUSED: Roy Sjoberg 2. Financial Reports Financial reports were reviewed by Finance Director Mittet and County Treasurer Noble. RESULT: APPROVED [UNANIMOUS] MOVER: Shaela Leibfried, Supervisor SECONDER: Laurie Bergren, Supervisor AYES: Laurie Bergren, Jill Ann Berke, Ron Kiesler, Shaela Leibfried EXCUSED: Roy Sjoberg 3. Capital Improvement Plan - Project Review County Administrator Thompson introduced the Capital Improvement Plan. Details of the project will be reviewed with department heads at a Committee of the Whole meeting on August 25th. RESULT: DISCUSSED-NO ACTION 4. Resolution to Exceed the State Imposed Levy Limits to Fund the CIP Consideration of a referendum was discussed as a funding mechanism for the Capital Improvement Plan. Supervisor Keisler indicated that timing was better next year to hold a referendum instead of trying to have one on the November ballot this year. RESULT: NO ACTION 5. McGrath Uniform Compensation Grid - Additional Step Increases for Employees in Current Position Six Years or More Additional step, effective October 9, 2016, for employees with 6-9 years of service below step 6 and employees 10 or more years of service below step 8. Total annual salary cost is $106,332. The cost for the balance of 2016 is $30,371. $50,000 was allocated in the 2016 budget. RESULT: RECOMMENDED [UNANIMOUS] MOVER: Ron Kiesler, Supervisor SECONDER: Laurie Bergren, Supervisor AYES: Laurie Bergren, Jill Ann Berke, Ron Kiesler, Shaela Leibfried EXCUSED: Roy Sjoberg 6. 4308 : Creation of Paryoll & Benefits Manager Position County Administrator Thompson provided background information on two new positions requested to be created before the end of 2016, Payroll & Benefits Manager in Finance and Economic Support Specialist at HHS. RESULT: RECOMMENDED [UNANIMOUS] MOVER: Shaela Leibfried, Supervisor SECONDER: Laurie Bergren, Supervisor AYES: Laurie Bergren, Jill Ann Berke, Ron Kiesler, Shaela Leibfried EXCUSED: Roy Sjoberg 4308 : Creation of Economic Support Specialist Position RESULT: RECOMMENDED [UNANIMOUS] MOVER: Laurie Bergren, Supervisor SECONDER: Ron Kiesler, Supervisor AYES: Laurie Bergren, Jill Ann Berke, Ron Kiesler, Shaela Leibfried EXCUSED: Roy Sjoberg 7. IRS Closing Agreement Regarding PTO Payout Audit County Administrator Thompson provided history on PTO payout audit and IRS Closing Agreement to settle the issue. RESULT: APPROVED [UNANIMOUS] MOVER: Ron Kiesler, Supervisor SECONDER: Laurie Bergren, Supervisor AYES: Laurie Bergren, Jill Ann Berke, Ron Kiesler, Shaela Leibfried EXCUSED: Roy Sjoberg 8. Consideration of Amending Standing Committee Bylaws Supervisor Berke gave an update on the work group status and continued work they are doing with the standing committee bylaws. RESULT: DISCUSSED-NO ACTION 9. Discuss Date for Committee of the Whole meeting for 2017 Operating Budget County Administrator Thompson said we are looking for a mid October Committee of the Whole for budget discussion and that we would discuss it more at the Committee of the Whole meeting on August 25th when we review the CIP. RESULT: DISCUSSED REQUEST FOR FUTURE AGENDA ITEMS Supervisor Berke requested an update on the solar discussion. Supervisor Keisler asked for a discussion on the cost of live streaming video of committee meetings. Supervisor Keisler also requested a discussion on the use of electronic media by County Board members during meetings. ANNOUNCEMENTS & CORRESPONDENCE ADJOURN Adjourned at 6:14pm. DATE OF NEXT MEETING