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Home My WebLink AboutAdministration 09-21-16 AGENDA ADMINISTRATION COMMITTEE September 21, 2016 5:00 PM County Board Room 1101 Carmichael Road, Hudson, Wisconsin A quorum of the St. Croix County Board of Supervisors (County Board) may be present at this mee ting. Therefore, this notice also serves as notice of a meeting of the County Board for the purpose of obtaining information relating to subjects listed above for use at future County Board Meetings. CALL TO ORDER ROLL CALL APPROVAL OF MINUTES 1. Wednesday, August 17, 2016 2. Tuesday, September 06, 2016 PUBLIC COMMENT BUSINESS ITEMS 1. Financial Reports 2. Consideration of Health Insurance Plan Design Changes 3. 2015 Audit Report 4. Consideration of sale of Krongard property to the Village of North Hudson 5. Update on Proposed Energy Plan and Potential Use of Solar Panels 6. Review of Draft 2017 Department Budgets for Administrative Departments 7. Resolution Adopting 2017-2021 Capital Improvement Plan 8. Review of Wage Study Adjustments and the Uniform Compensation Grid 9. Resolution for Additional Step Increase for Field Services Lieutenants 10. Review of Internal Communication Process 11. Consideration of Cost/Benefit of Live Streaming Meetings 12. Consideration of Establishing a Policy on Electronic Media Usage During Meetings by County Board Members 13. County Administrator Employment Agreement 14. County Administrator Goals REQUEST FOR FUTURE AGENDA ITEMS ANNOUNCEMENTS & CORRESPONDENCE ADJOURN DATE OF NEXT MEETING MEETING MINUTES ADMINISTRATION COMMITTEE September 21, 2016 5:00 PM County Board Room-Government Center County Board Room - 1101 Carmichael Road, Hudson, Wisconsin CALL TO ORDER ROLL CALL Attendee Name Organization Title Status Arrived Roy Sjoberg St. Croix County Chair Present Laurie Bergren St. Croix County Supervisor Present Jill Ann Berke St. Croix County Vice Chair Present Ron Kiesler St. Croix County Supervisor Present Shaela Leibfried St. Croix County Supervisor Present Others present: Roger Larson, Tom Coulter, Patrick Thompson, Scott Cox, Heather Murray, Robert Mittet, Ken Witt, Laurie Noble, Cindy Campbell, Jim Elsbury, John Allegro, John Shilts, Chad Wolske, Ellen Denzer, citizens and consultants. APPROVAL OF MINUTES 1. Administration Committee – Regular Meeting – August 17, 2016 5:00 PM RESULT: ACCEPTED 2. Administration Committee – Special Meeting – September 6, 2016 4:30 PM RESULT: ACCEPTED PUBLIC COMMENT Virginia Grath discussed CAFO concerns. BUSINESS ITEMS 1. Financial Reports Administrator Thompson and Finance Director Mittet reviewed financial reports. RESULT: DISCUSSED 2. Consideration of Health Insurance Plan Design Changes Two plan changes, eliminating deductible carryover and changing co-pays to $15/$30. RESULT: APPROVED [UNANIMOUS] MOVER: Laurie Bergren, Supervisor SECONDER: Ron Kiesler, Supervisor AYES: Roy Sjoberg, Laurie Bergren, Jill Ann Berke, Ron Kiesler, Shaela Leibfried 3. 2015 Audit Report Auditor Brock Geyen reviewed audit summary. Overall the County is in sound financial shape. RESULT: DISCUSSED 4. Consideration of sale of Krongard property to the Village of North Hudson $10,878.10 full cost request presented by County Treasurer. Moved by Keisler, seconded by Bergren, to sell at $8063.55 upon sale agreement approved by corporation counsel, which represents one dollar over out of pocket expenses. Moved by Berke, seconded by Bergren to amend motion to $10,879.10. Motion to amend defeated 2-3 (Berke, Bergren voting yes; Sjoberg, Keisler, Leibfried voting no). Original motion approved vote 4-1 (Berke). RESULT: APPROVED [4 TO 1] MOVER: Ron Kiesler, Supervisor SECONDER: Laurie Bergren, Supervisor AYES: Roy Sjoberg, Laurie Bergren, Ron Kiesler, Shaela Leibfried NAYS: Jill Ann Berke 5. Update on Proposed Energy Plan and Potential Use of Solar Panels Facility & Energy Management Program reviewed by Facility Director Elsbury. Potential energy savings as building components are needing replacement, with new more efficient improvements. The potential for solar is more difficult and has a longer payback period. RESULT: DISCUSSED 6. Review of Draft 2017 Department Budgets for Administrative Departments Finance Director Mittet and Administrative Operations Manager Witt reviewed line item budgets for administrative departments. RESULT: DISCUSSED-NO ACTION 7. Resolution Adopting 2017-2021 Capital Improvement Plan Resolution adopting 5 year capital improvement plan. Moved by Berke, seconded by Bergren to amend dollar amount by $100,000 for bike/ped plan implementation in 2017. Motion to amend carried 4-1 (Kiesler no). Funding options for the capital improvement plan will be presented next month once the final cost of the projects is determined by the County Board. RESULT: APPROVED AS AMENDED [4 TO 1] MOVER: Roy Sjoberg, Chair SECONDER: Laurie Bergren, Supervisor AYES: Roy Sjoberg, Laurie Bergren, Jill Ann Berke, Shaela Leibfried NAYS: Ron Kiesler 8. Review of Wage Study Adjustments and the Uniform Compensation Grid Committee discussed those employees that fell outside the parameters adopted and confirmed that there was a process to review those cases with Human Resources. RESULT: DISCUSSED 9. Resolution for Additional Step Increase for Field Services Lieutenants Compression with union requiring additional step increase for lieutenants. RESULT: APPROVED [UNANIMOUS] MOVER: Jill Ann Berke, Vice Chair SECONDER: Ron Kiesler, Supervisor AYES: Roy Sjoberg, Laurie Bergren, Jill Ann Berke, Ron Kiesler, Shaela Leibfried 10. Review of Internal Communication Process Administrator Thompson presented updates to Internal Communication Process. RESULT: APPROVED [UNANIMOUS] MOVER: Laurie Bergren, Supervisor SECONDER: Shaela Leibfried, Supervisor AYES: Roy Sjoberg, Laurie Bergren, Jill Ann Berke, Ron Kiesler, Shaela Leibfried 11. Consideration of Cost/Benefit of Live Streaming County Board and Committee Meetings Bring back next month after giving time to consider and IT Director Allegro gathers additional information. RESULT: NO ACTION Next: 10/19/2016 5:00 PM 12. Consideration of Establishing a Policy on Electronic Media Usage During Meetings by County Board Members County Administrator should work on development of policy of electronic media usage by Supervisors during meetings. RESULT: NO ACTION Next: 10/19/2016 5:00 PM 13. The Administration Committee may go into closed session pursuant to Wis. Stat. §19.85(1)(c) for considering employment agreement with County Administrator. Update on third meeting by subcommittee. Written contract will be distributed for consideration next month. RESULT: NO ACTION Next: 10/19/2016 5:00 PM 14. County Administrator Goals Meeting needs to be scheduled to set goals. RESULT: NO ACTION Next: 10/19/2016 5:00 PM REQUEST FOR FUTURE AGENDA ITEMS ANNOUNCEMENTS & CORRESPONDENCE ADJOURN DATE OF NEXT MEETING