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Home My WebLink AboutAdministration 10-19-16 AGENDA ADMINISTRATION COMMITTEE October 19, 2016 5:00 PM County Board Room 1101 Carmichael Road, Hudson, Wisconsin A quorum of the St. Croix County Board of Supervisors (County Board) may be present at this meeting. Therefore, this notice also serves as notice of a meeting of the County Board for the purpose of obtaining information relating to subjects listed above for use at future County Board Meetings. CALL TO ORDER ROLL CALL MINUTES APPROVAL 1. Wednesday, September 21, 2016 PUBLIC COMMENT BUSINESS ITEMS 1. Financial Reports 2. Resolution Approving Alteration of Supervisory District Boundary - Village of Baldwin 3. Resolution Approving Alteration of Supervisory District Boundary - Village of Somerset 4. Resolution Approving Alteration of Supervisory District Boundary - City of Hudson 5. Resolution Authorizing Debt for Refinancing and CIP 6. Report by County Administrator on Reclassified and New Positions 7. Resolution Approving New McGrath Compensation Grid with .5% COLA Adjustment Effective 1-1-17 8. Resolution Adopting 2017 Budget and Setting Tax Levy Rate 9. Resolution to Charge Back Municipalities Due to Incorrect Real Estate Taxes 10. Consideration of Selection US Bank as the Primary Depository Provider for the County 11. Consideration of Revisions to Code of Ethics 12. Consideration of Establishing a Policy on Electronic Media Usage During Meetings by County Board Members 13. Consideration of Cost/Benefit of Live Streaming County Board and Committee Meetings 14. Report on Procedural Improvements to Election of Supervisors to Standing Committees 15. Report of County Administrator goals accomplished for rating period of March 1, 2015 to February 28, 2016 16. Resolution Establishing County Administrator's Goals for March 1, 2016 to February 28, 2017 17. The Administration Committee may go into closed session pursuant to Wis. Stat. §19.85(1)(c) for considering employment agreement with County Administrator. 18. Return to Open Session 19. Resolution Adopting County Administrator Employment Agreement REQUEST FOR FUTURE AGENDA ITEMS ANNOUNCEMENTS & CORRESPONDENCE ADJOURN DATE OF NEXT MEETING MEETING MINUTES ADMINISTRATION COMMITTEE October 19, 2016 5:00 PM County Board Room-Government Center County Board Room - 1101 Carmichael Road, Hudson, Wisconsin CALL TO ORDER ROLL CALL Attendee Name Organization Title Status Arrived Roy Sjoberg St. Croix County Chair Present Laurie Bergren St. Croix County Supervisor Present Jill Ann Berke St. Croix County Vice Chair Present Ron Kiesler St. Croix County Supervisor Present Shaela Leibfried St. Croix County Supervisor Present Others present: Roger Larson, Ryan Sicard, Agnes Ring, Scott Nelson, Pat Thompson, Robert Mittet, Ken Witt, Scott Cox, Jim Elsbury, Fred Johnson, John Allegro, Mark Schwartz, Cindy Campbell, Chad Wolske, Joe Murray. MINUTES APPROVAL 1. Administration Committee – Regular Meeting – September 21, 2016 5:00 PM RESULT: ACCEPTED PUBLIC COMMENT BUSINESS ITEMS 1. Financial Reports Tax settlements on treasurer report noted. Administrator Thompson and Finance Director Mittet reviewed the financial reports briefly. RESULT: DISCUSSED 2. Resolution Approving Alteration of Supervisory District Boundary - Village of Baldwin County Clerk Cindy Campbell explained background for annexation in the Village of Baldwin. RESULT: APPROVED [UNANIMOUS] Next: 11/1/2016 9:00 AM MOVER: Ron Kiesler, Supervisor SECONDER: Laurie Bergren, Supervisor AYES: Roy Sjoberg, Laurie Bergren, Jill Ann Berke, Ron Kiesler, Shaela Leibfried 3. Resolution Approving Alteration of Supervisory District Boundary - Village of Somerset County Clerk Cindy Campbell explained background for annexation in the Village of Somerset. RESULT: APPROVED [UNANIMOUS] Next: 11/1/2016 9:00 AM MOVER: Ron Kiesler, Supervisor SECONDER: Laurie Bergren, Supervisor AYES: Roy Sjoberg, Laurie Bergren, Jill Ann Berke, Ron Kiesler, Shaela Leibfried 4. Resolution Approving Alteration of Supervisory District Boundary - City of Hudson County Clerk Cindy Campbell explained background for annexation in the City of Hudson. RESULT: APPROVED [UNANIMOUS] Next: 11/1/2016 9:00 AM MOVER: Ron Kiesler, Supervisor SECONDER: Laurie Bergren, Supervisor AYES: Roy Sjoberg, Laurie Bergren, Jill Ann Berke, Ron Kiesler, Shaela Leibfried 5. Resolution Authorizing Debt for Refinancing and CIP Administrator Thompson introduced financing plan for CIP. Joe Murray from Springsted reviewed debt issuance proposal. RESULT: APPROVED [4 TO 1] Next: 11/1/2016 9:00 AM MOVER: Roy Sjoberg, Chair SECONDER: Jill Ann Berke, Vice Chair AYES: Roy Sjoberg, Laurie Bergren, Jill Ann Berke, Shaela Leibfried NAYS: Ron Kiesler 6. Report by County Administrator on Reclassified and New Positions Administrator Thompson presented reclassified and new positions as part of the budget process. The policy on how reclassified and new positions are brought forward and approved was reviewed by Corporation Counsel Cox. RESULT: DISCUSSED 7. Resolution Approving New McGrath Compensation Grid with .5% COLA Adjustment Effective 1-1-17 Administrator Thompson recommends 1/2% COLA adjustment to the pay grid system. RESULT: APPROVED [UNANIMOUS] Next: 11/1/2016 9:00 AM MOVER: Laurie Bergren, Supervisor SECONDER: Roy Sjoberg, Chair AYES: Roy Sjoberg, Laurie Bergren, Jill Ann Berke, Ron Kiesler, Shaela Leibfried 8. Resolution Adopting 2017 Budget and Setting Tax Levy Rate Budget resolution reviewed. Mill rate 3.705526 per thousand down 16 cents from previous year. Moved by Berke to add mill rate information to one of the whereas in the resolution, seconded by Bergren. Motion to amend carried unanimously. RESULT: APPROVED [UNANIMOUS] Next: 11/1/2016 9:00 AM MOVER: Laurie Bergren, Supervisor SECONDER: Shaela Leibfried, Supervisor AYES: Roy Sjoberg, Laurie Bergren, Jill Ann Berke, Ron Kiesler, Shaela Leibfried 9. Resolution to Charge Back Municipalities Due to Incorrect Real Estate Taxes Annual item part of the tax collection process. RESULT: APPROVED [UNANIMOUS] Next: 11/1/2016 9:00 AM MOVER: Jill Ann Berke, Vice Chair SECONDER: Laurie Bergren, Supervisor AYES: Roy Sjoberg, Laurie Bergren, Jill Ann Berke, Ron Kiesler, Shaela Leibfried 10. Consideration of Selection US Bank as the Primary Depository Provider for the County Authorizing US Bank as a public depository for St. Croix County. RESULT: APPROVED [UNANIMOUS] MOVER: Ron Kiesler, Supervisor SECONDER: Laurie Bergren, Supervisor AYES: Roy Sjoberg, Laurie Bergren, Jill Ann Berke, Ron Kiesler, Shaela Leibfried 11. Consideration of Revisions to Code of Ethics Refer to the Ethics Board to review and recommend updates to the Code of Ethics. RESULT: DISCUSSED 12. Consideration of Establishing a Policy on Electronic Media Usage During Meetings by County Board Members Supervisor Kiesler thought a discussion on the subject would be healthy. Review of other counties policies would be a good starting point for consideration. To be reviewed again at next meeting. RESULT: DISCUSSED-NO ACTION 13. Consideration of Cost/Benefit of Live Streaming County Board and Committee Meetings IT Director Allegro reviewed cost and any potential savings by not recording or streaming meetings. Recording of the meetings is of value to staff and elected officials to review at a later time. Little savings are available to stop the live streaming and just record for later viewing. RESULT: DISCUSSED-NO ACTION 14. Report on Procedural Improvements to Election of Supervisors to Standing Committees Supervisor Berke reported a working group has been making revisions to the procedural process and will be making a recommendation to the full County Board. RESULT: DISCUSSED 15. Report of County Administrator goals accomplished for rating period of March 1, 2015 to February 28, 2016 Goals over the last rating period for the County Administrator were reviewed. They will be reported to the County Board. RESULT: DISCUSSED-NO ACTION 16. Resolution Establishing County Administrator's Goals for March 1, 2016 to February 28, 2017 3 Goals are established for current rating period. Goal1 to develop the CIP and create financing plan for the CIP. Goal 2 continue to improve and assess employee moral and internal communications. Goal 3 continue quarterly leadership training sessions and report on progress. RESULT: APPROVED [UNANIMOUS] Next: 11/1/2016 9:00 AM MOVER: Roy Sjoberg, Chair SECONDER: Jill Ann Berke, Vice Chair AYES: Roy Sjoberg, Laurie Bergren, Jill Ann Berke, Ron Kiesler, Shaela Leibfried 17. The Administration Committee may go into closed session pursuant to Wis. Stat. §19.85(1)(c) for considering employment agreement with County Administrator. Went into closed session at 7:12pm. RESULT: APPROVED [UNANIMOUS] MOVER: Jill Ann Berke, Vice Chair SECONDER: Laurie Bergren, Supervisor AYES: Roy Sjoberg, Laurie Bergren, Jill Ann Berke, Ron Kiesler, Shaela Leibfried 18. Return to Open Session RESULT: NO ACTION 19. Resolution Adopting County Administrator Employment Agreement Special meeting will be called to follow up on further. RESULT: REVIEWED REQUEST FOR FUTURE AGENDA ITEMS ANNOUNCEMENTS & CORRESPONDENCE ADJOURN Meeting adjourned at 8:49 PM. DATE OF NEXT MEETING