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Home My WebLink AboutAdministration 11-16-16 AGENDA ADMINISTRATION COMMITTEE November 16, 2016 5:00 PM County Board Room 1101 Carmichael Road, Hudson, Wisconsin A quorum of the St. Croix County Board of Supervisors (County Board) may be present at this meeting. Therefore, this notice also serves as notice of a meeting of the County Board for the purpose of obtaining information relating to subjects listed above for use at future County Board Meetings. CALL TO ORDER ROLL CALL APPROVAL OF MINUTES 1. Wednesday, October 19, 2016 2. Tuesday, November 01, 2016 PUBLIC COMMENT BUSINESS ITEMS 1. Financial Reports 2. Consideration of Lease Agreement with Genoa, a QoL Healthcare Company, LLC at the St. Croix Services Center 3. Consideration of Contingency Fund Request - up to $76,000 for Glen Hills and Homestead Well Repairs 4. Consideration of $50,000 Contingency Fund Request to Retain Outside Experts for the County to Adequately Address the CAFO Issue. 5. Resolution Amending 2016 Budget with Fund Balance Transfers 6. Resolution Authorizing Capital Projects Carry Over 7. Resolution Amending Fund Balance Policy 8. Consideration of GASB #45 OPEB Impact on the Financial Statements 9. Consideration of County Treasurer Vacancy Appointment Process 10. Consideration of Electronic Media Usage Policy 11. The Administration Committee may go into closed session pursuant to Wis. Stat. §19.85(1)(c) for considering employment agreement with County Administrator. 12. Return to Open Session 13. Resolution Adopting County Administrator Employment Agreement REQUEST FOR FUTURE AGENDA ITEMS ANNOUNCEMENTS & CORRESPONDENCE ADJOURN DATE OF NEXT MEETING MEETING MINUTES ADMINISTRATION COMMITTEE November 16, 2016 5:00 PM County Board Room-Government Center County Board Room - 1101 Carmichael Road, Hudson, Wisconsin CALL TO ORDER ROLL CALL Attendee Name Organization Title Status Arrived Roy Sjoberg St. Croix County Chair Present Laurie Bergren St. Croix County Supervisor Late 5:02 PM Jill Ann Berke St. Croix County Vice Chair Present Ron Kiesler St. Croix County Supervisor Late 5:02 PM Shaela Leibfried St. Croix County Supervisor Present Others present: Patrick Thompson, Ellen Denzer, Robert Mittet, Ken Witt, Steve Kirt, Fred Johnson, Tom Coultier, Scott Nelson, Dave Osness, Dan Hanson, John Allegro, Laurie Noble, Kathy Huston, Kim Deprey. APPROVAL OF MINUTES 1. Administration Committee – Regular Meeting – October 19, 2016 5:00 PM RESULT: ACCEPTED 2. Administration Committee – Special Meeting – November 1, 2016 8:30 AM RESULT: ACCEPTED PUBLIC COMMENT Kim Duprey on CAFO contingency fund request - spoke in favor. BUSINESS ITEMS 1. Financial Reports County Administrator Thompson reviewed financial reports for the past reporting period. Treasurer Noble highlighted the treasurers cash report. Finance Director Mittet talked about potential bank change and the further review of the collateral security available with a change in financial institutions. RESULT: DISCUSSED 2. Consideration of Lease Agreement with Genoa, a QoL Healthcare Company, LLC at the St. Croix Services Center Administrator Thompson and corporation counsel reviewed lease details. Schedule 1.2 (b) voucher process discussed. Sjoberg moved to amend motion to strike voucher in Schedule 1.2(b), seconded by Keisler. Motion to amend carried unanimously. Motion as amended carried. RESULT: ADOPTED [UNANIMOUS] MOVER: Ron Kiesler, Supervisor SECONDER: Jill Ann Berke, Vice Chair AYES: Roy Sjoberg, Laurie Bergren, Jill Ann Berke, Ron Kiesler, Shaela Leibfried 3. Consideration of Contingency Fund Request - up to $76,000 for Glen Hills and Homestead Well Repairs Community Development Director Denzer reviewed contingency funding request of up to $76,000 for well rehabilitation work in the parks. RESULT: ADOPTED [UNANIMOUS] MOVER: Jill Ann Berke, Vice Chair SECONDER: Laurie Bergren, Supervisor AYES: Roy Sjoberg, Laurie Bergren, Jill Ann Berke, Ron Kiesler, Shaela Leibfried 4. Consideration of $50,000 Contingency Fund Request to Retain Outside Experts for the County to Adequately Address the CAFO Issue. Chairman Sjoberg reviewed request for up to $50,000 for outside experts to adequately address CAFO issue. RESULT: ADOPTED [UNANIMOUS] MOVER: Roy Sjoberg, Chair SECONDER: Jill Ann Berke, Vice Chair AYES: Roy Sjoberg, Laurie Bergren, Jill Ann Berke, Ron Kiesler, Shaela Leibfried 5. Resolution Amending 2016 Budget with Fund Balance Transfers Administrator Thompson reviewed fund balance transfers needed. RESULT: APPROVED [UNANIMOUS] MOVER: Ron Kiesler, Supervisor SECONDER: Laurie Bergren, Supervisor AYES: Roy Sjoberg, Laurie Bergren, Jill Ann Berke, Ron Kiesler, Shaela Leibfried 6. Resolution Authorizing Capital Projects Carry Over Administrator Thompson reviewed annual fund carry forwards. RESULT: APPROVED [UNANIMOUS] MOVER: Laurie Bergren, Supervisor SECONDER: Jill Ann Berke, Vice Chair AYES: Roy Sjoberg, Laurie Bergren, Jill Ann Berke, Ron Kiesler, Shaela Leibfried 7. Resolution Amending Fund Balance Policy Administrator Thompson introduced changes to Fund Balance Policy. Supervisor Kiesler suggested a range plus or minus 3% would be a preferable and more consistent policy application. Policy change was noted at plus or minus 3%. RESULT: APPROVED [UNANIMOUS] MOVER: Ron Kiesler, Supervisor SECONDER: Shaela Leibfried, Supervisor AYES: Roy Sjoberg, Laurie Bergren, Jill Ann Berke, Ron Kiesler, Shaela Leibfried 8. Consideration of GASB #45 OPEB Impact on the Financial Statements Administrator Thompson explained OPEB and GASB #45 impact on the County financial statements. Consensus was no action to reserve fund balance was necessary. RESULT: DISCUSSED-NO ACTION 9. Consideration of County Treasurer Vacancy Appointment Process Treasurer Noble has given notice. Committee discussed process to fill the elected position for the remainder of the term. Moved by Kiesler, seconded Berke to form subcommittee of Jill Berke, Laurie Bergren, Cindy Campbell, Board Chairman Roger Larson, Finance Director Mittet, County Administrator Thompson and one other Supervisors at large. Motion carried. Supervisor Berke will convene subcommittee. RESULT: ADOPTED [UNANIMOUS] MOVER: Ron Kiesler, Supervisor SECONDER: Jill Ann Berke, Vice Chair AYES: Roy Sjoberg, Laurie Bergren, Jill Ann Berke, Ron Kiesler, Shaela Leibfried 10. Consideration of Electronic Media Usage Policy Chairman Sjoberg discussed perception of electronic media usage. Filter suggestions to corporation counsel for review. 11. The Administration Committee may go into closed session pursuant to Wis. Stat. §19.85(1)(c) for considering employment agreement with County Administrator. Closed session discussion occurred here. RESULT: ADOPTED [UNANIMOUS] MOVER: Laurie Bergren, Supervisor SECONDER: Jill Ann Berke, Vice Chair AYES: Roy Sjoberg, Laurie Bergren, Jill Ann Berke, Ron Kiesler, Shaela Leibfried 12. Return to Open Session RESULT: NO ACTION 13. Resolution Adopting County Administrator Employment Agreement Postponed until Special Administration Committee Meeting on December 6th at 8:30am. RESULT: POSTPONED [UNANIMOUS] MOVER: Ron Kiesler, Supervisor SECONDER: Roy Sjoberg, Chair AYES: Roy Sjoberg, Laurie Bergren, Jill Ann Berke, Ron Kiesler, Shaela Leibfried REQUEST FOR FUTURE AGENDA ITEMS ANNOUNCEMENTS & CORRESPONDENCE ADJOURN Adjourned at 7:55pm. DATE OF NEXT MEETING