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HomeMy WebLinkAboutAdministration 12-21-16 AGENDA ADMINISTRATION COMMITTEE December 21, 2016 5:00 PM County Board Room 1101 Carmichael Road, Hudson, Wisconsin A quorum of the St. Croix County Board of Supervisors (County Board) may be present at this meeting. Therefore, this notice also serves as notice of a meeting of the County Board for the purpose of obtaining information relating to subjects listed above for use at future County Board Meetings. CALL TO ORDER ROLL CALL APPROVAL OF MINUTES 1. Wednesday, November 16, 2016 2. Tuesday, December 06, 2016 PUBLIC COMMENT BUSINESS ITEMS 1. Financial Reports 2. Consideration of Appointing one Member of Administration Committee to HR Director Interview Team 3. Consideration of Reserving Annual PILT Payment for Bike/Ped Capital Items 4. Resolution Approving Application for State Trust Fund Loan 5. Consideration of protocols and timetable for review of County Administrator's performance for March 1, 2016 through February 28, 2017 and for setting County Administrator's goals for March 1, 2017 through February 28, 2018 6. Consideration of protocols and timetable for making amendments to the County Bylaws REQUEST FOR FUTURE AGENDA ITEMS ANNOUNCEMENTS & CORRESPONDENCE ADJOURN DATE OF NEXT MEETING MEETING MINUTES ADMINISTRATION COMMITTEE December 21, 2016 5:00 PM County Board Room-Government Center County Board Room - 1101 Carmichael Road, Hudson, Wisconsin CALL TO ORDER ROLL CALL Attendee Name Organization Title Status Arrived Roy Sjoberg St. Croix County Chair Present Laurie Bergren St. Croix County Supervisor Present Jill Ann Berke St. Croix County Vice Chair Present Ron Kiesler St. Croix County Supervisor Present Shaela Leibfried St. Croix County Supervisor Present Others present: Roger Larson, Dave Ostness, Scott Nelson, Patrick Thompson, Robert Mittet, Ken Witt, Scott Cox, Jim Elsbury, John Allegro, Mark Schwartz. APPROVAL OF MINUTES 1. Administration Committee – Regular Meeting – November 16, 2016 5:00 PM RESULT: ACCEPTED 2. Administration Committee – Special Meeting – December 6, 2016 8:30 AM RESULT: ACCEPTED PUBLIC COMMENT BUSINESS ITEMS 1. Financial Reports RESULT: DISCUSSED 2. Consideration of Appointing one Member of Administration Committee to HR Director Interview Team Appointment of Supervisor Kiesler to serve as the Committee representative on the interview team and Supervisor Leibfried as backup in his absence. RESULT: APPROVED [UNANIMOUS] MOVER: Jill Ann Berke, Vice Chair SECONDER: Laurie Bergren, Supervisor AYES: Roy Sjoberg, Laurie Bergren, Jill Ann Berke, Ron Kiesler, Shaela Leibfried 3. Consideration of Reserving Annual PILT Payment for Bike/Ped Capital Items Would need to be considered in the next budget cycle. RESULT: DISCUSSED-NO ACTION 4. Resolution Approving Application for State Trust Fund Loan Administrator Thompson reviewed how this funding plan for the CIP addressed some of the concerns by those Supervisors who voted against a bond issue last month. Supervisor Berke moved to amend motion to have Community Development Director review with County Administrator and possibly move some of the items up. Seconded by Supervisor Bergren. Motion to amend defeated 1-4 (Berke yes vote). $4.9 million dollar loan resolution, to cover CIP projects for 2017 and 2018, will be on the February 7, 2017 County Board agenda for consideration. RESULT: RECOMMENDED [UNANIMOUS] Next: 2/7/2017 9:00 AM MOVER: Ron Kiesler, Supervisor SECONDER: Jill Ann Berke, Vice Chair AYES: Roy Sjoberg, Laurie Bergren, Jill Ann Berke, Ron Kiesler, Shaela Leibfried 5. Consideration of protocols and timetable for review of County Administrator's performance for March 1, 2016 through February 28, 2017 and for setting County Administrator's goals for March 1, 2017 through February 28, 2018 County Board Chair, Vice Chair and Administration Committee Chair review and set County Administrator goals. Early January meeting of group to review goals and set future goals. RESULT: DISCUSSED-NO ACTION 6. Consideration of protocols and timetable for making amendments to the County Bylaws County Board makes amendments annually in March of each year. Subcommittee to meet again to finalize any recommended changes. RESULT: DISCUSSED-NO ACTION REQUEST FOR FUTURE AGENDA ITEMS ANNOUNCEMENTS & CORRESPONDENCE County Treasurer process update by Supervisor Berke. 1. County Treasurer Appointment Update ADJOURN Adjourned at 6:04 PM. DATE OF NEXT MEETING