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Home My WebLink AboutAdministration 03-15-17 AGENDA ADMINISTRATION COMMITTEE March 15, 2017 5:00 PM County Board Room 1101 Carmichael Road, Hudson, Wisconsin A quorum of the St. Croix County Board of Supervisors (County Board) may be present at this meeting. Therefore, this notice also serves as notice of a meeting of the County Board for the purpose of obtaining information relating to subjects listed above for use at future County Board Meetings. CALL TO ORDER ROLL CALL APPROVAL OF MINUTES 1. Wednesday, February 15, 2017 PUBLIC COMMENT BUSINESS ITEMS 1. Financial Reports 2. Report on Green Tier Legacy Communities Program 3. Report on Property Assessed Clean Energy (PACE) Program 4. Resolution Carrying Forward 2016 Funds to 2017 5. Resolution Increasing Health Center General Fund Loan 6. Consideration of Contingency Fund Request of $114,000 for Health Center Construction Project 7. Resolution Amending Fund Balance Policy 8. Introducing Draft of Two Year Budget 2018/2019 REQUEST FOR FUTURE AGENDA ITEMS ANNOUNCEMENTS & CORRESPONDENCE ADJOURN DATE OF NEXT MEETING MEETING MINUTES ADMINISTRATION COMMITTEE March 15, 2017 5:00 PM County Board Room-Government Center County Board Room - 1101 Carmichael Road, Hudson, Wisconsin CALL TO ORDER ROLL CALL Attendee Name Organization Title Status Arrived Roy Sjoberg St. Croix County Chair Present Laurie Bergren St. Croix County Supervisor Excused Jill Ann Berke St. Croix County Vice Chair Present Ron Kiesler St. Croix County Supervisor Present Shaela Leibfried St. Croix County Supervisor Present Others present: Patrick Thompson, Robert Mittet, Scott Cox, Fred Johnson, Ken Witt, Roger Larson, Jim Elsbury, John Hochkammer, John Allegro, Scott Nelson, Denise Anderson, Dan Hansen, Dave Ostness, Agness Ring. APPROVAL OF MINUTES 1. Administration Committee – Regular Meeting – February 15, 2017 5:00 PM RESULT: ACCEPTED PUBLIC COMMENT BUSINESS ITEMS 1. Financial Reports RESULT: DISCUSSED 2. Report on Green Tier Legacy Communities Program Jon Hochkammer from WCA presented Green Tier Legacy Communities Program. RESULT: DISCUSSED 3. Report on Property Assessed Clean Energy (PACE) Program Jon Hochkammer from WCA presented the PACE program. Moved by Kiesler and seconded by Berke to have Corporation Counsel draft PACE ordinance and Green Tier resolution for consideration at a future meeting. Motion carried 4-0. RESULT: APPROVED [UNANIMOUS] MOVER: Ron Kiesler, Supervisor SECONDER: Jill Ann Berke, Vice Chair AYES: Roy Sjoberg, Jill Ann Berke, Ron Kiesler, Shaela Leibfried EXCUSED: Laurie Bergren 4. Resolution Carrying Forward 2016 Funds to 2017 Administrator Thompson reviewed carry forward request. Moved by Keisler and seconded by Sjoberg to approve as amended, changing carry forward resolution for "for legal services" to "for professional services" for $50,000 in corporation counsel budget being carried forward from 2016 to 2017. Motion carried 4-0. RESULT: APPROVED AS AMENDED [UNANIMOUS] MOVER: Ron Kiesler, Supervisor SECONDER: Roy Sjoberg, Chair AYES: Roy Sjoberg, Jill Ann Berke, Ron Kiesler, Shaela Leibfried EXCUSED: Laurie Bergren 5. Resolution Increasing Health Center General Fund Loan Administrator Thompson spoke on the Health Center project and nearing completion of budget. Moved by Leibfried and seconded by Berke to increase general fund loan to the Health Center by up to $330,000 and to set terms of loan. Motion carried 4-0. RESULT: APPROVED [UNANIMOUS] MOVER: Shaela Leibfried, Supervisor SECONDER: Jill Ann Berke, Vice Chair AYES: Roy Sjoberg, Jill Ann Berke, Ron Kiesler, Shaela Leibfried EXCUSED: Laurie Bergren 6. Consideration of Contingency Fund Request of $114,000 for Health Center Construction Project Administrator Thompson reviewed alternative with contingency fund use. Moved by Sjoberg and seconded by Kiesler to approve $69,000 contingency fund use for the Health Center Construction Project first, before any general fund loan increase is used, contingent on carry forward of 2016 contingency fund. Motion carried 4-0. RESULT: ADOPTED AS AMENDED [UNANIMOUS] MOVER: Roy Sjoberg, Chair SECONDER: Ron Kiesler, Supervisor AYES: Roy Sjoberg, Jill Ann Berke, Ron Kiesler, Shaela Leibfried EXCUSED: Laurie Bergren 7. Resolution Amending Fund Balance Policy Administrator Thompson explained amendment to policy. Moved by Kiesler and seconded by Sjoberg to approve Fund Balance Policy as amended to have real estate sales net proceeds go to the capital project funds. Motion carried 4-0. RESULT: APPROVED AS AMENDED [UNANIMOUS] MOVER: Ron Kiesler, Supervisor SECONDER: Roy Sjoberg, Chair AYES: Roy Sjoberg, Jill Ann Berke, Ron Kiesler, Shaela Leibfried EXCUSED: Laurie Bergren 8. Introducing Draft of Two Year Budget 2018/2019 Administrator Thompson and staff reviewed first draft of 2 year budget. Assumptions used in the projections explained such as adopted union contract wages, scheduled debt payments, elected officials wages set by resolution and all other expenses held at zero percent increase. Anticipated revenues reviewed. Net new construction estimated to generate $400,000 in new tax revenues. Fees, interest earnings and sales taxes growth will add very little additional revenue. Expenses for wages and benefits can be calculated by plugging in the projected percentage increase and see the impact on the tax levy. RESULT: DISCUSSED REQUEST FOR FUTURE AGENDA ITEMS Supervisor Kiesler requested an update on the sale of property on County A in New Richmond. ANNOUNCEMENTS & CORRESPONDENCE ADJOURN Adjourned at 6:49pm. DATE OF NEXT MEETING