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Home My WebLink AboutAdministration 08-16-17 AGENDA ADMINISTRATION COMMITTEE August 16, 2017 5:00 PM County Board Room 1101 Carmichael Road, Hudson, Wisconsin A quorum of the St. Croix County Board of Supervisors (County Board) may be present at this meeting. Therefore, this notice also serves as notice of a meeting of the County Board for the purpose of obtaining information relating to subjects listed above for use at future County Board Meetings. CALL TO ORDER ROLL CALL APPROVAL OF MINUTES 1. Wednesday, June 21, 2017 PUBLIC COMMENT BUSINESS ITEMS 1. Financial Reports 2. Resolution Approving Alteration of Supervisory District Boundary - City of New Richmond (Town of Stanton) 3. Resolution Approving Alteration of Supervisory District Boundary - City of New Richmond (Town of Star Prairie) 4. Resolution Approving Alteration of Supervisory District Boundary - Village of Somerset 5. Resolution Authorizing the Borrowing of Not to Exceed $27,000,000; and Providing for the Issuance and Sale of General Obligation Bonds Therefor 6. Resolution Authorizing Purchase of 53 Acres in the Village of Baldwin for the Construction of a New Highway Facility 7. Resolution Requesting State Law Change Allowing Counties the Use of the Design- Build Construction Method and Update the Statutory Bidding Requirements 8. Resolution Adopting Amendment #2 to the 2017 Budget Adding HHS Social Worker 9. Resolution Adopting Amendment #3 to the 2017 Budget Adding Crime Data Analyst 10. Consideration of Health Insurance Plan Changes 11. Resolution Updating Personnel Policy Handbook Chapter 1 12. Resolution Establishing Library Distribution for 2018 13. Resolution Adopting 2017-2019 Strategic Plan Vision, Mission, Guiding Principles, and Strategic Goals 14. Resolution Adopting the Capital Improvement Plan for 2018-2022 REQUEST FOR FUTURE AGENDA ITEMS ANNOUNCEMENTS & CORRESPONDENCE ADJOURN DATE OF NEXT MEETING MEETING MINUTES ADMINISTRATION COMMITTEE August 16, 2017 5:00 PM County Board Room-Government Center County Board Room - 1101 Carmichael Road, Hudson, Wisconsin CALL TO ORDER ROLL CALL Attendee Name Organization Title Status Arrived Roy Sjoberg St. Croix County Chair Present Tammy Moothedan St. Croix County Supervisor Present Jill Ann Berke St. Croix County Vice Chair Present Scottie Ard St. Croix County Supervisor Present Shaela Leibfried St. Croix County Supervisor Present APPROVAL OF MINUTES 1. Administration Committee – Regular Meeting – June 21, 2017 5:00 PM RESULT: ACCEPTED PUBLIC COMMENT Lynn Pabst on Hammond Village Board, would like plan for Highway facility if/when new facility is constructed. Would like to see property cleaned up and redeveloped for commercial and residential use. BUSINESS ITEMS 1. Financial Reports Administrator Thompson reviewed financial reports for period through June 2017. Finance Director Mittet talked about investments. RESULT: DISCUSSED 2. Resolution Approving Alteration of Supervisory District Boundary - City of New Richmond (Town of Stanton) County Clerk Campbell reviewed resolution. Moved by Ard, seconded by Berke to approve resolution, motion carried 5-0. RESULT: APPROVED [UNANIMOUS] MOVER: Scottie Ard, Supervisor SECONDER: Jill Ann Berke, Vice Chair AYES: Roy Sjoberg, Tammy Moothedan, Jill Ann Berke, Scottie Ard, Shaela Leibfried 3. Resolution Approving Alteration of Supervisory District Boundary - City of New Richmond (Town of Star Prairie) County Clerk Campbell reviewed resolution. Moved by Ard, seconded by Berke, to approve resolution. Motion carried 5-0. RESULT: APPROVED [UNANIMOUS] MOVER: Scottie Ard, Supervisor SECONDER: Jill Ann Berke, Vice Chair AYES: Roy Sjoberg, Tammy Moothedan, Jill Ann Berke, Scottie Ard, Shaela Leibfried 4. Resolution Approving Alteration of Supervisory District Boundary - Village of Somerset County Clerk Campbell reviewed resolution. Moved by Berke and seconded Ard to approve resolution. Motion carried 5-0. RESULT: APPROVED [UNANIMOUS] MOVER: Jill Ann Berke, Vice Chair SECONDER: Scottie Ard, Supervisor AYES: Roy Sjoberg, Tammy Moothedan, Jill Ann Berke, Scottie Ard, Shaela Leibfried 5. Resolution Authorizing the Borrowing of Not to Exceed $27,000,000; and Providing for the Issuance and Sale of General Obligation Bonds Therefor County Administrator Thompson introduced highway facility project and $27 million dollar bonding. Highway Commissioner Krejci discussed the scope and status of the project. Joe Murray, financial advisor, presented debt costs for the project. Moved by Berke and seconed by Leibfried to recommend resolution authorizing debt. Motion carried 5-0. RESULT: APPROVED [UNANIMOUS] MOVER: Jill Ann Berke, Vice Chair SECONDER: Shaela Leibfried, Supervisor AYES: Roy Sjoberg, Tammy Moothedan, Jill Ann Berke, Scottie Ard, Shaela Leibfried 6. Resolution Authorizing Purchase of 53 Acres in the Village of Baldwin for the Construction of a New Highway Facility Moved by Berke and seconded by Ard to approve resolution purchasing property in Baldwin. Highway Commissioner Krejci reviewed site selection reasoning by Ad Hoc Committee. Motion carried 5-0. RESULT: APPROVED [UNANIMOUS] MOVER: Jill Ann Berke, Vice Chair SECONDER: Scottie Ard, Supervisor AYES: Roy Sjoberg, Tammy Moothedan, Jill Ann Berke, Scottie Ard, Shaela Leibfried 7. Resolution Requesting State Law Change Allowing Counties the Use of the Design -Build Construction Method and Update the Statutory Bidding Requirements Facilities Director Elsbury discussed why design-build contruction method option is beneficial to St. Croix County. Mark Johnson from Derrick Companies discussed the advantages and differences with design-build and design-bid-build. Moved by Ard and seconded by Leibfried to support resolution. Motion carried 5-0. RESULT: APPROVED [UNANIMOUS] MOVER: Jill Ann Berke, Vice Chair SECONDER: Shaela Leibfried, Supervisor AYES: Roy Sjoberg, Tammy Moothedan, Jill Ann Berke, Scottie Ard, Shaela Leibfried 8. Resolution Adopting Amendment #2 to the 2017 Budget Adding HHS/HC Social Workers Administrator Thompson reviewed budget amendment #2. HHS Director Fred Johnson explained how staffing is rearranged at the Health Center with this amendment. Moved by Berke and seconded by Moothedan to recommend approval of budget amendment #2. Motion carried 5-0. RESULT: APPROVED [UNANIMOUS] MOVER: Jill Ann Berke, Vice Chair SECONDER: Tammy Moothedan, Supervisor AYES: Roy Sjoberg, Tammy Moothedan, Jill Ann Berke, Scottie Ard, Shaela Leibfried 9. Resolution Adopting Amendment #3 to the 2017 Budget Adding Crime Data Analyst Administrator Thompson reviewed budget amendment #3. Moved by Ard and seconded by Sjoberg to recommend budget amendment #3. Motion carried 5-0. RESULT: APPROVED [UNANIMOUS] MOVER: Scottie Ard, Supervisor SECONDER: Roy Sjoberg, Chair AYES: Roy Sjoberg, Tammy Moothedan, Jill Ann Berke, Scottie Ard, Shaela Leibfried 10. Consideration of Health Insurance Plan Changes Administrator Thompson explained changes to health insurance plan to keep County cost at a zero percent increase in costs. Human Resources Director Tarra Davies-Fox presented changes in detail. Moved by Berke, seconded by Leibfried to approve health insurance plan changes as recommended. Motion carried 5-0. RESULT: APPROVED [UNANIMOUS] AYES: Roy Sjoberg, Tammy Moothedan, Jill Ann Berke, Scottie Ard, Shaela Leibfried 11. Resolution Updating Personnel Policy Handbook Chapter 1 Administrator Thompson introduced handbook change. Moved by Leibfried and seconded by Sjoberg to recommend personnel policy handbook change. Motion carried 5-0. RESULT: APPROVED [UNANIMOUS] MOVER: Shaela Leibfried, Supervisor SECONDER: Roy Sjoberg, Chair AYES: Roy Sjoberg, Tammy Moothedan, Jill Ann Berke, Scottie Ard, Shaela Leibfried 12. Resolution Establishing Library Distribution for 2018 Finance Director Mittet reviewed Library funding resolution. Moved by Ard, seconded by Berke to approve library funding resolution. Motion carried 5-0. RESULT: APPROVED [UNANIMOUS] MOVER: Scottie Ard, Supervisor SECONDER: Jill Ann Berke, Vice Chair AYES: Roy Sjoberg, Tammy Moothedan, Jill Ann Berke, Scottie Ard, Shaela Leibfried 13. Resolution Adopting 2017-2019 Strategic Plan Vision, Mission, Guiding Principles, and Strategic Goals Administrator Thompson reviewed the revised strategic plan, created through a lot of staff and elected official input. Moved by Berke and seconded by Moothedan to recommend resolution revising strategic goals. Motion carried 5-0. RESULT: APPROVED [UNANIMOUS] MOVER: Jill Ann Berke, Vice Chair SECONDER: Tammy Moothedan, Supervisor AYES: Roy Sjoberg, Tammy Moothedan, Jill Ann Berke, Scottie Ard, Shaela Leibfried 14. Resolution Adopting the Capital Improvement Plan for 2018-2022 Administrator Thompson introduced the new projects in the 5 year capital project plan. Moved by Berke and seconded by Ard to recommend approval of CIP resolution. Motion carried 5-0. RESULT: APPROVED [UNANIMOUS] MOVER: Jill Ann Berke, Vice Chair SECONDER: Scottie Ard, Supervisor AYES: Roy Sjoberg, Tammy Moothedan, Jill Ann Berke, Scottie Ard, Shaela Leibfried REQUEST FOR FUTURE AGENDA ITEMS Supervisor Berke asked about additional steps for select position groups from the new compensation study. ANNOUNCEMENTS & CORRESPONDENCE ADJOURN Meeting adjourned at 7:01pm. DATE OF NEXT MEETING