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HomeMy WebLinkAboutAdministration 09-20-17 AGENDA ADMINISTRATION COMMITTEE September 20, 2017 5:00 PM County Board Room 1101 Carmichael Road, Hudson, Wisconsin A quorum of the St. Croix County Board of Supervisors (County Board) may be present at this meeting. Therefore, this notice also serves as notice of a meeting of the County Board for the purpose of obtaining information relating to subjects listed above for use at future County Board Meetings. CALL TO ORDER ROLL CALL APPROVAL OF MINUTES 1. Wednesday, August 16, 2017 PUBLIC COMMENT BUSINESS ITEMS 1. 2016 Audit Report 2. Financial Report 3. Resolution Approving Alteration of Supervisory District Boundary - City of New Richmond (Town of Stanton) 4. Resolution Approving Alteration of Supervisory District Boundary - City of New Richmond (Town of Richmond) 5. Resolution Authorizing Purchase of Public Lands 6. Consideration of Workers Compensation Policy 7. Review of Administration Departments Budgets 8. Review of County Administrator Recommendation Regrade and Reclass Request 9. Consideration of New Positions for 2018 10. Review of 2018 Employee Wage Plan 11. Consideration of Additional Steps for Select Employee Groups 12. Report on External Communication Plan REQUEST FOR FUTURE AGENDA ITEMS ANNOUNCEMENTS & CORRESPONDENCE ADJOURN DATE OF NEXT MEETING MEETING MINUTES ADMINISTRATION COMMITTEE September 20, 2017 5:00 PM County Board Room-Government Center County Board Room - 1101 Carmichael Road, Hudson, Wisconsin CALL TO ORDER ROLL CALL Attendee Name Organization Title Status Arrived Roy Sjoberg St. Croix County Chair Present Tammy Moothedan St. Croix County Supervisor Present Jill Ann Berke St. Croix County Vice Chair Present Scottie Ard St. Croix County Supervisor Present Shaela Leibfried St. Croix County Supervisor Present APPROVAL OF MINUTES 1. Administration Committee – Regular Meeting – August 16, 2017 5:00 PM RESULT: ACCEPTED PUBLIC COMMENT Ralph Ring request for additional step from review done last October. BUSINESS ITEMS 1. 2016 Audit Report Clifton Larson Allen reviewed audit report for 2016. RESULT: DISCUSSED 2. Financial Report Administrator Thompson reviewed financial report for period ending July 2017. RESULT: DISCUSSED 3. Resolution Approving Alteration of Supervisory District Boundary - City of New Richmond (Town of Stanton) County Clerk Campbell reviewed resolution altering supervisory boundary district. Moved by Ard and seconded by Berke to approve Resolution. Motion carried 5-0. RESULT: APPROVED [UNANIMOUS] MOVER: Scottie Ard, Supervisor SECONDER: Jill Ann Berke, Vice Chair AYES: Roy Sjoberg, Tammy Moothedan, Jill Ann Berke, Scottie Ard, Shaela Leibfried 4. Resolution Approving Alteration of Supervisory District Boundary - City of New Richmond (Town of Richmond) County Clerk Campbell reviewed resolution altering Supervisor boundary. Moved by Ard and seconded by Berke to approve resolution. Motion carried 5-0. RESULT: APPROVED [UNANIMOUS] MOVER: Scottie Ard, Supervisor SECONDER: Jill Ann Berke, Vice Chair AYES: Roy Sjoberg, Tammy Moothedan, Jill Ann Berke, Scottie Ard, Shaela Leibfried 5. Resolution Authorizing Purchase of Public Lands Administrator Thompson introduced resolution to purchase property for bluff land mitigation. Community Development Director Denzer provided detailed information on the $3.2 million purchase. Moved by Berke and seconded by Ard to approve resolution. Motion carried 5-0. RESULT: APPROVED [UNANIMOUS] MOVER: Jill Ann Berke, Vice Chair SECONDER: Scottie Ard, Supervisor AYES: Roy Sjoberg, Tammy Moothedan, Jill Ann Berke, Scottie Ard, Shaela Leibfried 6. Consideration of Workers Compensation Policy Administrator Thompson reviewed the workers compensation policy and difference in language with the law enforcement union contract. Discussion on changing County policy language to be compatible with the union contract language and supplement lost time wages without deduction from PTO hours. Committee would like to review policy change language at next meeting. RESULT: DISCUSSED 7. Review of Administration Departments Budgets Administrative Operations Manager Witt reviewed the department submitted budgets that report to the Administration Committee. RESULT: DISCUSSED 8. Review of County Administrator Recommendation Regrade and Reclass Request Administrator Thompson presented the 17 regrade/reclass request received by Human Resources and his decision on those request. RESULT: DISCUSSED 9. Consideration of New Positions for 2018 Administrator Thompson presented 18 new positions requested for 2018. Moved by Berke and seconded by Ard to approve Administrator Thompson's recommendation for 14 of the new positions. Motion carried 5-0. RESULT: APPROVED [UNANIMOUS] AYES: Roy Sjoberg, Tammy Moothedan, Jill Ann Berke, Scottie Ard, Shaela Leibfried 10. Review of 2018 Employee Wage Plan Administrator Thompson presented his plan for wage increases for employees in 2018. A one step advancement without a COLA is recommended at a projected tax levy cost of $450,000. RESULT: DISCUSSED 11. Consideration of Additional Steps for Select Employee Groups Administrator Thompson provided background on criteria for additional step granted last year and how the current request differs. The main difference is the years of service in their position compared to years of service with the County. Moved by Supervisor Berke and seconded by Supervisor Moothedan to recommend additional step for employees with years of service that did not receive additional step last fall. Motion defeat 2-3. Request to revisit different criteria next month. RESULT: DEFEATED [2 TO 3] MOVER: Jill Ann Berke, Vice Chair SECONDER: Tammy Moothedan, Supervisor AYES: Tammy Moothedan, Jill Ann Berke NAYS: Roy Sjoberg, Scottie Ard, Shaela Leibfried 12. Report on External Communication Plan Administrator Thompson reviewed External Communication Plan document. Supervisors that have feedback on the document should provide it to Administrator Thompson over the next month and this will be back for review at the next meeting. RESULT: DISCUSSED REQUEST FOR FUTURE AGENDA ITEMS Supervisor Berke requested review of additional compensation options for long time employees. ANNOUNCEMENTS & CORRESPONDENCE ADJOURN Adjoured at 7:24pm. DATE OF NEXT MEETING