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Home My WebLink AboutAdministration 10-18-17 AGENDA ADMINISTRATION COMMITTEE October 18, 2017 5:00 PM County Board Room 1101 Carmichael Road, Hudson, Wisconsin A quorum of the St. Croix County Board of Supervisors (County Board) may be present at this meeting. Therefore, this notice also serves as notice of a meeting of the County Board for the purpose of obtaining information relating to subjects listed above for use at future County Board Meetings. CALL TO ORDER ROLL CALL APPROVAL OF MINUTES 1. Wednesday, September 20, 2017 PUBLIC COMMENT BUSINESS ITEMS 1. Financial Reports 2. Tax Deed Bid Consideration 3. Resolution for Chargeback of Illegal Taxes 4. Consideration of Contingency Fund Request by Facilities Department for Purchase of Bobcat for $43,227.10 5. Resolution Approving Library Exemptions from Tax Levy 6. Resolution Adopting 2018 Budget and Setting Tax Levy Rate 7. Resolution Approving Amendment to Personnel Policies and Procedures Handbook Updating Workers Compensation Section 2.20 8. Resolution Establishing Extra Step Increases for Employees over 15 Years of Service and Below Market Rate 9. Resolution Authorizing Engagement Letter with von Briesen & Roper, s.c., Crueger Dickinson LLC, Together with Simmons Hanly Conroy LLC, as Counsel in Relation to Claims Against Opioid Manufacturers 10. Consideration of Amendment County Board Rules and Bylaws Article One Section F 2 Vacancies 11. Consideration of External Communication Plan 12. Resolution to Allow "United to Amend" Referendum Question on April 2018 Ballot for St. Croix County Voters REQUEST FOR FUTURE AGENDA ITEMS ANNOUNCEMENTS & CORRESPONDENCE ADJOURN DATE OF NEXT MEETING MEETING MINUTES ADMINISTRATION COMMITTEE October 18, 2017 5:00 PM County Board Room-Government Center County Board Room - 1101 Carmichael Road, Hudson, Wisconsin CALL TO ORDER ROLL CALL Attendee Name Organization Title Status Arrived Roy Sjoberg St. Croix County Chair Present Tammy Moothedan St. Croix County Supervisor Present Jill Ann Berke St. Croix County Vice Chair Present Scottie Ard St. Croix County Supervisor Excused Shaela Leibfried St. Croix County Supervisor Present APPROVAL OF MINUTES 1. Administration Committee – Regular Meeting – September 20, 2017 5:00 PM RESULT: ACCEPTED PUBLIC COMMENT Linda Hendricks spoke on proposed referendum on behalf of group United to Amend. Jane Hansen spoke on behalf of the referendum also. BUSINESS ITEMS 1. Financial Reports Administrator Thompson reviewed financial reports for revenues and expenses through August 2017. Finance Director Mittet said sales tax collections remain strong. RESULT: DISCUSSED 2. Tax Deed Bid Consideration County Clerk Campbell reviewed 2 bids received on 9 available properties. Town of Hammond outlot bid of $320. Moved by Berke, seconded by Leibfried to accept bid of $320 for Town of Hammond lot. Motion carried unanimously. Second bid was $30,001 for Town of Richmond property. Moved by Berke, seconded by Moothedan to accept $30,001 bid for Town of Richmond property. Motion carried unanimously. Remaining 7 properties did not receive bids. Moved by Berke, seconded by Sjoberg to have remaining properties readvertised by the committee and have them placed on auction site with 25% reduction in starting bid requirements. Motion carried unanimously. RESULT: APPROVED [UNANIMOUS] MOVER: Jill Ann Berke, Vice Chair SECONDER: Shaela Leibfried, Supervisor AYES: Roy Sjoberg, Tammy Moothedan, Jill Ann Berke, Shaela Leibfried EXCUSED: Scottie Ard 3. Resolution for Chargeback of Illegal Taxes No action - withdrawn. RESULT: NO ACTION 4. Consideration of Contingency Fund Request by Facilities Department for Purchase of Bobcat for $43,227.10 Contingency fund request of $43,277.10 to purchase unbudgeted bobcat equipment to replace equipment that experienced premature engine failure. Moved by Sjoberg, seconded by Leibfried, to authorize contingency fund request. Motion carried 4-0. RESULT: APPROVED [UNANIMOUS] MOVER: Roy Sjoberg, Chair SECONDER: Shaela Leibfried, Supervisor AYES: Roy Sjoberg, Tammy Moothedan, Jill Ann Berke, Shaela Leibfried EXCUSED: Scottie Ard 5. Resolution Approving Library Exemptions from Tax Levy Finance Director Mittet reviewed libraries that filed their exemption certifications. Moved by Berke, seconded by Moothedan to approve Library Exemption Resolution. Motion carried 4-0. RESULT: APPROVED [UNANIMOUS] AYES: Roy Sjoberg, Tammy Moothedan, Jill Ann Berke, Shaela Leibfried EXCUSED: Scottie Ard 6. Resolution Adopting 2018 Budget and Setting Tax Levy Rate Administrator Thompson reviewed tax levy resolution. Moved by Leibfried, seconded by Moothedan, to approve Resolution adopting 2018 budget and setting tax levy. Motion carried 4-0. RESULT: APPROVED [UNANIMOUS] MOVER: Shaela Leibfried, Supervisor SECONDER: Tammy Moothedan, Supervisor AYES: Roy Sjoberg, Tammy Moothedan, Jill Ann Berke, Shaela Leibfried EXCUSED: Scottie Ard 7. Resolution Approving Amendment to Personnel Policies and Procedures Handbook Updating Workers Compensation Section 2.20 Administrator Thompson reviewed revised workers compensation policy as requested last month. Moved by Berke, seconded by Leibfried, to approve Resolution amending workers compensation policy. Motion carried 4-0. RESULT: APPROVED [UNANIMOUS] MOVER: Jill Ann Berke, Vice Chair SECONDER: Shaela Leibfried, Supervisor AYES: Roy Sjoberg, Tammy Moothedan, Jill Ann Berke, Shaela Leibfried EXCUSED: Scottie Ard 8. Resolution Establishing Extra Step Increases for Employees over 15 Years of Service and Below Market Rate Administrator Thompson explained criteria for additional step increases in the proposal that included 15 years service for one additional step and 20 years of service for two additional steps, to a maximum of market rate (step 6). Moved by Sjoberg, seconded by Leibfried, to approve Resolution granting additional step increases. Motion carried 4-0. RESULT: APPROVED [UNANIMOUS] MOVER: Roy Sjoberg, Chair SECONDER: Shaela Leibfried, Supervisor AYES: Roy Sjoberg, Tammy Moothedan, Jill Ann Berke, Shaela Leibfried EXCUSED: Scottie Ard 9. Resolution Authorizing Engagement Letter with von Briesen & Roper, s.c., Crueger Dickinson LLC, Together with Simmons Hanly Conroy LLC, as Counsel in Relation to Claims Against Opioid Manufacturers Administrator Thompson and Corporation Counsel explained state wide effort to engage law firm to litigate against opioid manufacturers for cost incurred by counties to fight addiction. Moved by Berke, seconded by Moothedan, to approve resolution engaging legal counsel. Motion carried 4-0. RESULT: APPROVED [UNANIMOUS] MOVER: Jill Ann Berke, Vice Chair SECONDER: Tammy Moothedan, Supervisor AYES: Roy Sjoberg, Tammy Moothedan, Jill Ann Berke, Shaela Leibfried EXCUSED: Scottie Ard 10. Consideration of Amendment County Board Rules and Bylaws Article One Section F 2 Vacancies County Board Rules and Bylaws spells out the appointment process for vacancies on the County Board. Committee discussed process for reviewing the language and suggesting an update. Chairman Sjoberg suggested County Board Supervisors should send suggested changes to Corporation Counsel or Operations Manager Witt for compiliation of input. Bring back next month. RESULT: DISCUSSED 11. Consideration of External Communication Plan Chairman Sjoberg and committee members provided input to improve the external communication plan. Revise and bring back. RESULT: DISCUSSED 12. Resolution to Allow "United to Amend" Referendum Question on April 2018 Ballot for St. Croix County Voters Supervisor Berke introduced the Resolution calling for an April 3, 2018 referendum to promote an amendment to the United States Constitution. Moved by Berke, seconded by Leibfried, to approve "United to Amend" Resolution. Motion carried 4-0. RESULT: APPROVED [UNANIMOUS] MOVER: Jill Ann Berke, Vice Chair SECONDER: Shaela Leibfried, Supervisor AYES: Roy Sjoberg, Tammy Moothedan, Jill Ann Berke, Shaela Leibfried EXCUSED: Scottie Ard REQUEST FOR FUTURE AGENDA ITEMS ANNOUNCEMENTS & CORRESPONDENCE ADJOURN Adjourned at 6:38pm. DATE OF NEXT MEETING