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HomeMy WebLinkAboutAdministration 11-15-17 AGENDA ADMINISTRATION COMMITTEE November 15, 2017 5:00 PM County Board Room 1101 Carmichael Road, Hudson, Wisconsin A quorum of the St. Croix County Board of Supervisors (County Board) may be present at this meeting. Therefore, this notice also serves as notice of a meeting of the County Board for the purpose of obtaining information relating to subjects listed above for use at future County Board Meetings. CALL TO ORDER ROLL CALL APPROVAL OF MINUTES 1. Wednesday, October 18, 2017 PUBLIC COMMENT BUSINESS ITEMS 1. Financial Reports 2. Tax Deed Sales via Wisconsin Surplus Online Auction Service 3. Consideration of Facilities Improvement Program 4. Resolution Adopting Procurement To Pay Policy 5. Adopting Updated Wage Grids for 2018 6. Resolution Authorizing the Carry Over of Funds 7. Consideration of Amendment County Board Rules and Bylaws Article One Section F 2 Vacancies REQUEST FOR FUTURE AGENDA ITEMS ANNOUNCEMENTS & CORRESPONDENCE ADJOURN DATE OF NEXT MEETING MEETING MINUTES ADMINISTRATION COMMITTEE November 15, 2017 5:00 PM County Board Room-Government Center County Board Room - 1101 Carmichael Road, Hudson, Wisconsin CALL TO ORDER ROLL CALL Attendee Name Organization Title Status Arrived Roy Sjoberg St. Croix County Chair Present 4:54 PM Tammy Moothedan St. Croix County Supervisor Present 4:55 PM Jill Ann Berke St. Croix County Vice Chair Present 4:54 PM Scottie Ard St. Croix County Supervisor Present 4:54 PM Shaela Leibfried St. Croix County Supervisor Present 4:54 PM APPROVAL OF MINUTES 1. Administration Committee – Regular Meeting – October 18, 2017 5:00 PM RESULT: ACCEPTED PUBLIC COMMENT BUSINESS ITEMS 1. Financial Reports Administrator Thompson reviewed financial reports for activity through September. RESULT: NO ACTION 2. Tax Deed Sales via Wisconsin Surplus Online Auction Service County Clerk Campbell updated the Committee on 4 parcels open for bids. Two bids received on two parcels. Both bids were at or above minimum bid amounts. Property in Town of Cady $10,875. House in Hammond $40,500. Moved by Berke, seconded by Ard to approve bids. Motion carried 5-0. The remaining two parcels did not receive bids and will remain available. RESULT: APPROVED [UNANIMOUS] MOVER: Jill Ann Berke, Vice Chair SECONDER: Scottie Ard, Supervisor AYES: Roy Sjoberg, Tammy Moothedan, Jill Ann Berke, Scottie Ard, Shaela Leibfried 3. Consideration of Facilities Improvement Program Facilities Director Elsbury introduced consultants from Siemens and preliminary assessment report on facilities improvements. Next step would be an investment grade audit, looking at all the current infrastructure in detail and re-engineering new mechanicals to serve the building. Estimated cost for audit is $30,000-$40,000. RESULT: DISCUSSED-NO ACTION 4. Resolution Adopting Procurement To Pay Policy New Procurement to Pay policy, replacing the Purchasing policy, was reviewed. No significant changes, new format and updating language to match new ERP system. Moved by Ard and seconded by Moothedan to recommend resolution adopting new policy. Motion carried 5-0. RESULT: APPROVED [UNANIMOUS] MOVER: Scottie Ard, Supervisor SECONDER: Tammy Moothedan, Supervisor AYES: Roy Sjoberg, Tammy Moothedan, Jill Ann Berke, Scottie Ard, Shaela Leibfried 5. Adopting Updated Wage Grids for 2018 Administrator Thompson explained how adding a step and deleting the first step keeps the wage grid competitive with market conditions even without a COLA adjustment. The CIP over the last twelve months is 2.2%. Adding an additional step to the end of the grid at 1.5% allows for the grid to move close to the cost of living change. Moved by Leibfried and seconded by Ard to recommend resolution adopting new wage grid. Motion carried 5-0. RESULT: APPROVED [UNANIMOUS] MOVER: Shaela Leibfried, Supervisor SECONDER: Scottie Ard, Supervisor AYES: Roy Sjoberg, Tammy Moothedan, Jill Ann Berke, Scottie Ard, Shaela Leibfried 6. Resolution Authorizing the Carry Over of Funds Carry over of funds resolution occurs every year for projects that have not yet been completed. Moved by Berke and seconded by Leibfried to recommend resolution adopting carry over of funds. Motion carried 5-0. RESULT: APPROVED [UNANIMOUS] MOVER: Jill Ann Berke, Vice Chair SECONDER: Shaela Leibfried, Supervisor AYES: Roy Sjoberg, Tammy Moothedan, Jill Ann Berke, Scottie Ard, Shaela Leibfried 7. Consideration of Amendment County Board Rules and Bylaws Article One Section F 2 Vacancies Supervisor Sjoberg suggested instead of an appointment by the Chair, that the County Board hears all of the applicants and votes on the filling of a vacancy to the County Board. Supervisor Berke suggested that the Chair would forward not more than 3 candidates to the County Board for consideration of filling a vacancy on the County Board. Supervisor Ard suggested a process similar to that as suggested by Supervisor Sjoberg, with candidates submitting interest to the County Clerk and selection by the County Board on a filling a vacancy. Supervisor Moothedan liked a candidate interaction to discuss requirements with applicants. With this input Corporation Counsel could draft revised language to the bylaws in January. RESULT: DISCUSSED-NO ACTION REQUEST FOR FUTURE AGENDA ITEMS ANNOUNCEMENTS & CORRESPONDENCE ADJOURN Adjourned 6:32pm. DATE OF NEXT MEETING