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HomeMy WebLinkAboutAdministration 12-20-17 AGENDA ADMINISTRATION COMMITTEE December 20, 2017 5:00 PM County Board Room 1101 Carmichael Road, Hudson, Wisconsin A quorum of the St. Croix County Board of Supervisors (County Board) may be present at this meeting. Therefore, this notice also serves as notice of a meeting of the County Board for the purpose of obtaining information relating to subjects listed above for use at future County Board Meetings. CALL TO ORDER ROLL CALL APPROVAL OF MINUTES 1. Wednesday, November 15, 2017 PUBLIC COMMENT BUSINESS ITEMS 1. Financial Reports 2. Tax Deed Bid Consideration 3. Tax Deed Property Sales and Transfers 4. Consideration of Creating a Living Wage Ordinance 5. Resolution Updating Personnel Policy Manual Creating and Updating Sections on Travel Time, Expense Reimbursement, Training Conferences and Conventions, and Mileage Reimbursement 6. Consideration of External Communication Plan 7. Consideration of Fixed Asset Accounting Policy & Procedures REQUEST FOR FUTURE AGENDA ITEMS ANNOUNCEMENTS & CORRESPONDENCE ADJOURN DATE OF NEXT MEETING MEETING MINUTES ADMINISTRATION COMMITTEE December 20, 2017 5:00 PM County Board Room-Government Center County Board Room - 1101 Carmichael Road, Hudson, Wisconsin CALL TO ORDER ROLL CALL Attendee Name Organization Title Status Arrived Roy Sjoberg St. Croix County Chair Present Tammy Moothedan St. Croix County Supervisor Present Jill Ann Berke St. Croix County Vice Chair Present Scottie Ard St. Croix County Supervisor Present Shaela Leibfried St. Croix County Supervisor Present APPROVAL OF MINUTES 1. Administration Committee – Regular Meeting – November 15, 2017 5:00 PM RESULT: ACCEPTED PUBLIC COMMENT BUSINESS ITEMS 1. Financial Reports Administrator Thompson reviewed the financial reports for the month ended October 2017. RESULT: DISCUSSED 2. Tax Deed Bid Consideration County Clerk Campbell received two bids for the Star Prairie property of $17,500 and $30,000. Moved by Berke, seconded by Ard to approve high bid of $30,000 for the Star Prairie property. Motion carried 5-0. RESULT: APPROVED [UNANIMOUS] MOVER: Jill Ann Berke, Vice Chair SECONDER: Scottie Ard, Supervisor AYES: Roy Sjoberg, Tammy Moothedan, Jill Ann Berke, Scottie Ard, Shaela Leibfried 3. Tax Deed Property Sales and Transfers County Clerk Campbell reviewed a number of outlots the County is holding. Corporation Counsel Cox recommends transfer to local municipality of several of the outlots. Other odd lots were reviewed with recommendations by the County Clerk for disposition. Moved by Berke, seconded by Ard to accept recommendation for disposition of lots per the County Clerk's recommended disposal. Motion carried 5-0. RESULT: APPROVED [UNANIMOUS] MOVER: Jill Ann Berke, Vice Chair SECONDER: Scottie Ard, Supervisor AYES: Roy Sjoberg, Tammy Moothedan, Jill Ann Berke, Scottie Ard, Shaela Leibfried 4. Consideration of Creating a Living Wage Ordinance Committee discussed and expressed support for the creation of a Living Wage Ordinance. Parameters and background research was discussed. Chairman Sjoberg and Supervisor Moothedan volunteered to create ad hoc work group to write a draft living wage ordinance. Two members from HHS will be invited to join the work group. RESULT: DISCUSSED 5. Resolution Updating Personnel Policy Manual Creating and Updating Sections on Travel Time, Expense Reimbursement, Training Conferences and Conventions, and Mileage Reimbursement Administrator Thompson reviewed four personnel policies that impact the ERP implementation, Travel Time, Expense Reimbursement, Training Conferences and Conventions, and Mileage Reimbursement. HR Director Davies-Fox answered specific questions on the updated policies and shared recommended changes submitted during staff review. Moved by Moothedan, seconded by Ard to recommend policies as amended during discussion. Motion carried 4-1 with Berke voting no. RESULT: RECOMMENDED [4 TO 1] MOVER: Tammy Moothedan, Supervisor SECONDER: Scottie Ard, Supervisor AYES: Roy Sjoberg, Tammy Moothedan, Scottie Ard, Shaela Leibfried NAYS: Jill Ann Berke 6. Consideration of External Communication Plan Administrator Thompson presented latest revisions requested by Administration Committee to External Communication and Community Relations Plan. Moved by Berke, seconded by Leibfried to adopt External Communication and Community Relations Plan. Motion carried 5-0. RESULT: APPROVED [UNANIMOUS] MOVER: Jill Ann Berke, Vice Chair SECONDER: Shaela Leibfried, Supervisor AYES: Roy Sjoberg, Tammy Moothedan, Jill Ann Berke, Scottie Ard, Shaela Leibfried 7. Consideration of Fixed Asset Accounting Policy & Procedures Administrator Thompson explained the importance of the Fixed Asset Accounting Policy and Procedures. Chairman Sjoberg asked about Highway Fixed Asset addendum and which policy superseded which. Moved by Berke, seconded by Ard to adopt Fixed Asset Policy. Motion carried 5-0. RESULT: APPROVED [UNANIMOUS] MOVER: Jill Ann Berke, Vice Chair SECONDER: Scottie Ard, Supervisor AYES: Roy Sjoberg, Tammy Moothedan, Jill Ann Berke, Scottie Ard, Shaela Leibfried REQUEST FOR FUTURE AGENDA ITEMS Updates to County Board Bylaws will be presented next month as drafted by Corporation Counsel. Discussion on WCA membership. County Administrator goals review. ANNOUNCEMENTS & CORRESPONDENCE Finance Lead Michelle Drury was promoted to Accounting Supervisor with a 10% increase. Any increases over 5% for promoted staff are reported to the Administration Committee. Date of next meeting will be changed from the 17th to the 24th. ADJOURN Meeting adjourned at 6:20pm. DATE OF NEXT MEETING Next meeting will be January 24, 2018.