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HomeMy WebLinkAbout02-21-2018 Admin Minutes MEETING MINUTES ADMINISTRATION COMMITTEE February 21, 2018 5:00 PM County Board Room-Government Center County Board Room - 1101 Carmichael Road, Hudson, Wisconsin CALL TO ORDER ROLL CALL Attendee Name Organization Title Status Arrived Roy Sjoberg St. Croix County Chair Present Tammy Moothedan St. Croix County Supervisor Present Jill Ann Berke St. Croix County Vice Chair Present Scottie Ard St. Croix County Supervisor Present Shaela Leibfried St. Croix County Supervisor Present APPROVAL OF MINUTES 1. Administration Committee – Regular Meeting – January 24, 2018 5:00 PM Typo noted, accepted as corrected. RESULT: ACCEPTED PUBLIC COMMENT Public comment on landing hill trail related to agenda item. Discussion moved to agenda topic taking that issue up first on the agenda. BUSINESS ITEMS 1. Consideration of contingency fund request up to $7500 for preparation of construction plans for bike/pedestrian trail in Landing Hill area in Town of Somerset on Hwy 64. Contingency fund request is less than 10% of the Community Development budget. Up to $7500 requested for preparation of bike/pedestrian plan, phase two. Moved by Berke, seconded by Ard to approve request for up to $7500 contingency funds for preparation of bike/pedestrian trail in Landing Hill area in Town of Somerset on Highway 64. Motion as amended carried 5-0. Understanding is that the Town of Somerset will be matching the funding and will be the custodian/lead on the project. Moved by Sjoberg, seconded by Berke to amend the motion to matching the Town of Somerset funding up to $7500 and having Town of Somerset as the lead on the project. Motion to amend carried 5-0. RESULT: APPROVED [UNANIMOUS] MOVER: Jill Ann Berke, Vice Chair SECONDER: Scottie Ard, Supervisor AYES: Roy Sjoberg, Tammy Moothedan, Jill Ann Berke, Scottie Ard, Shaela Leibfried 2. Financial Reports Administrator Thompson reviewed financial reports. Sales tax and vehicle registration will finish the year ahead of budget according to Finance Director Mittet. RESULT: DISCUSSED 3. Resolution Establishing Compensation for Elected Officials - Sheriff and Clerk of Courts Compensation for elected officials is required prior to nomination paper distribution. The Sheriff and Clerk of Courts positions are coming up this year. Compensation for 2019- 2022 are established with this resolution. Timing requires action prior to April 1, 2018. The first year of the increase is 6.5% and the final 3 years are at 2%. Moved by Ard, seconded by Moothedan to recommend approval of elected official compensation resolution. Motion carried 5-0. RESULT: RECOMMENDED [UNANIMOUS] MOVER: Scottie Ard, Supervisor SECONDER: Tammy Moothedan, Supervisor AYES: Roy Sjoberg, Tammy Moothedan, Jill Ann Berke, Scottie Ard, Shaela Leibfried 4. Resolution Amending Rules and Bylaws Moved by Ard, seconded by Moothedan to approve amendments to Rules and Bylaws as presented. Chair Sjoberg offered a few grammatical changes. Motion carried with corrections 5-0. RESULT: RECOMMENDED [UNANIMOUS] MOVER: Scottie Ard, Supervisor SECONDER: Tammy Moothedan, Supervisor AYES: Roy Sjoberg, Tammy Moothedan, Jill Ann Berke, Scottie Ard, Shaela Leibfried 5. Consideration of Facility Meeting Use Policy Administrator Thompson explained we do not currently have a written facility use policy. This policy adopts current practices and establishes an after hour rate for EOC or Ag Center use. Chair Sjoberg offered a few wording changes to the document. Moved by Berke, seconded by Moothedan to approve facility meeting use policy with adjusted language. Motion carried 5-0. RESULT: APPROVED [UNANIMOUS] MOVER: Jill Ann Berke, Vice Chair SECONDER: Tammy Moothedan, Supervisor AYES: Roy Sjoberg, Tammy Moothedan, Jill Ann Berke, Scottie Ard, Shaela Leibfried 6. Consideration of Wisconsin Legislature SB 777 and AB 923 Government Accountability and Oversight The bill has been amended recently by the Assembly and Senate, changing the impact the legislation may have on the County. No immediate action by the State is expected. RESULT: DISCUSSED-NO ACTION 7. The Administration Committee may go into closed session pursuant to Wis. Stat. §19.85(1)(c) to consider the performance evaluation and compensation of the County Administrator Moved by Ard, seconded by Berke to go into closed session per Wis. Stat. 19.85(1)(c) to consider the performance evaluation and compensation of the County Administrator. Motion carried on a roll call vote 5-0. RESULT: APPROVED [UNANIMOUS] MOVER: Scottie Ard, Supervisor SECONDER: Jill Ann Berke, Vice Chair AYES: Roy Sjoberg, Tammy Moothedan, Jill Ann Berke, Scottie Ard, Shaela Leibfried 8. Return to Open Session Moved by Ard, seconded by Berke to return to open session. Motion carried 5-0. RESULT: APPROVED [UNANIMOUS] MOVER: Scottie Ard, Supervisor SECONDER: Jill Ann Berke, Vice Chair AYES: Roy Sjoberg, Tammy Moothedan, Jill Ann Berke, Scottie Ard, Shaela Leibfried 9. Resolution Approving County Administrator Goals Report, Establishing Rating Period and Consideration of Incentive Compensation Moved by Ard, seconded by Moothedan to approve compensation for the County Administrator as discussed in closed session. Motion carried on a roll call vote 5-0. Moved by Moothedan, seconded by Ard to recommend resolution approving goals report and establishing next rating period for the County Administrator. Motion carried 5-0. Moved by Moothedan, seconded by Ard to amend resolution to include compensation incentive payment of 1.25% to County Administrator as discussed in closed session. Motion carried 5-0. RESULT: RECOMMENDED [UNANIMOUS] MOVER: Tammy Moothedan, Supervisor SECONDER: Scottie Ard, Supervisor AYES: Roy Sjoberg, Tammy Moothedan, Jill Ann Berke, Scottie Ard, Shaela Leibfried REQUEST FOR FUTURE AGENDA ITEMS ANNOUNCEMENTS & CORRESPONDENCE ADJOURN Adjourned at 7:15pm. DATE OF NEXT MEETING