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HomeMy WebLinkAbout05-18-2021 Admin Minutes MEETING MINUTES ADMINISTRATION COMMITTEE May 18, 2021 5:00 PM Room 1284-County Board Room St. Croix County Government Center - Room 1284 - Government Center - 1101 Carmichael Road, Hudson, Wisconsin CALL TO ORDER ROLL CALL Attendee Name Organization Title Status Arrived Bob Long St. Croix County Chair Present Carah Koch St. Croix County Supervisor Present Scottie Ard St. Croix County Vice Chair Present David Peterson St. Croix County Supervisor Present William Peavey St. Croix County Supervisor Present APPROVAL OF MINUTES 1. Administration Committee – Regular Meeting – April 20, 2021 5:00 PM RESULT: ACCEPTED PUBLIC COMMENT No public comment. BUSINESS ITEMS 1. Financial Report for April 2021 Administrator Witt went over financial data from April. He discussed ARPA money to be received from the Federal Government. RESULT: DISCUSSED 2. Review of GASB 75 Report- Post Employment Benefits Actuarial Assumptions Finance Director Simington discussed changes to the county health insurance plan for retirees. Administrator Witt discussed future financial impacts this has on the County. Supervisor Long inquired if there were any negative impacts and changes and HR Director Davis- Fox commented that they have seen an increased number in retirements. RESULT: DISCUSSED 3. Consideration of Contingency Fund Request for Space Need Study Update Administrator Witt discussed changes to the space needs assessment that included looking at additional 3rd party tenants. These would result in a change to the space needs plan and require $19,000 in contingency funds to update the plan. The committee discussed the pros and cons of this and agreed it would be beneficial. Moved by Supervisor Long, seconded by Supervisor Ard. Motion carried 5-0. RESULT: APPROVED [UNANIMOUS] MOVER: Bob Long, Chair SECONDER: Scottie Ard, Vice Chair AYES: Bob Long, Carah Koch, Scottie Ard, David Peterson, William Peavey 4. Resolution Updating Personnel Policies HR Director Davis-Fox discussed four different updated personnel policies. The committee discussed changes to Policy 5.9 Separation from Employment. Changes to this policy include a 2 week notice when submitting a resignation and 4 week notice when retiring. The committee agreed they would like to amend this policy and add verbiage to the policy that states this is subject to change based on exceptional circumstances and the length of notification can be agreed upon with the employee and employer. With the added amendment to Policy 5.9 this resolution was moved by Supervisor Long and seconded by Supervisor Peavey. Motion carried 5-0. RESULT: RECOMMENDED [UNANIMOUS] MOVER: Bob Long, Chair SECONDER: William Peavey, Supervisor AYES: Bob Long, Carah Koch, Scottie Ard, David Peterson, William Peavey 5. Consideration of Position Regrade/ Reclassification of a Facilities Technician I to a Facilities HVAC Operations Supervisor HR Director Davies-Fox discussed why the facilities department is looking to make the change from a Facilities Technician I to a Facilities HVAC Operations Supervisor. Moved by Supervisor Ard, seconded by Supervisor Peterson. Motion carried 5-0. RESULT: APPROVED [UNANIMOUS] MOVER: Scottie Ard, Vice Chair SECONDER: David Peterson, Supervisor AYES: Bob Long, Carah Koch, Scottie Ard, David Peterson, William Peavey 6. Consideration of Position Regrade Public Health Nurse HR Director Davies-Fox discussed why the Public Health Nurse position should be reclassified when looked at in comparison with similar positions in the County. Moved by Supervisor Ard, seconded by Supervisor Peavey. Motion carried 5-0. RESULT: APPROVED [UNANIMOUS] MOVER: Scottie Ard, Vice Chair SECONDER: William Peavey, Supervisor AYES: Bob Long, Carah Koch, Scottie Ard, David Peterson, William Peavey 7. Resolution Amending Rules and Bylaws for County Library Planning Committee Organization Administrator Witt reviewed the changes to the rules and bylaws for the County Library Planning Committee Organization. Resolution moved by Supervisor Peterson, seconded by Supervisor Long. Motion carried 5-0. RESULT: RECOMMENDED [UNANIMOUS] MOVER: David Peterson, Supervisor SECONDER: Bob Long, Chair AYES: Bob Long, Carah Koch, Scottie Ard, David Peterson, William Peavey 8. Resolution Updating County Board Compensation, Per Diem, Mileage and Expense Reimbursement Policy Administrator Witt discussed changes that will be made to this policy including: changing mileage to the IRS rate, changing to a per diem rate for meal reimbursement, and hotel reimbursement rate. Moved by Supervisor Peavey and seconded by Supervisor Ard. Motion carried 5-0. RESULT: RECOMMENDED [UNANIMOUS] MOVER: William Peavey, Supervisor SECONDER: Scottie Ard, Vice Chair AYES: Bob Long, Carah Koch, Scottie Ard, David Peterson, William Peavey 9. Resolution Amending Rules and Bylaws for Staggered County Board Terms This item was requested by a member of the Administration Committee. Administrator Witt discussed the resolution and some of the pros and cons association with it. The committee further discussed issues that may arise as a result to this change. The committee elected to take no action on this resolution. RESULT: NO ACTION REQUEST FOR FUTURE AGENDA ITEMS Supervisor Peterson requested a discussion on public comment periods and requirements. ANNOUNCEMENTS & CORRESPONDENCE ADJOURN Meeting adjourned at 5:40PM. DATE OF NEXT MEETING June 15, 2021