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Home My WebLink About10-23-2012 Committee of the Whole Minutes MINUTES COMMITTEE OF THE WHOLE October 23, 2012 9:00 AM County Board Room - Government Center 1101 Carmichael Road, Hudson, Wisconsin CALL TO ORDER ROLL CALL Attendee Name Title Status Arrived Travis Schachtner Supervisor Present Agnes Ring Supervisor Present Tim Hood Supervisor Present Daryl Standafer Chair Present Fred Yoerg Supervisor Absent Buck Malick Supervisor Present Chris Kilber Supervisor Absent Richard Ottino Supervisor Present Tom Hawksford Supervisor Present Dave Ostness Supervisor Present Roger Larson Vice Chair Present Fred Horne Supervisor Absent Ron Kiesler Supervisor Present Andy Brinkman Supervisor Present David Peterson Supervisor Present Joe Hurtgen Supervisor Present Brian Hurtgen Supervisor Present Duane Russett Supervisor Present William Peavey Supervisor Present Staff Present: County Administrator Patrick Thompson, Don Gillen, Kristen Ziliak, Tabatha Hansen, Tammy Funk, Beth Pabst, John Shilts, Pete Kling, Fred Johnson, Casey Swetlik, Ellen Denzer, Laurie Noble, Tim Ramberg, Bob Mittet, Katy Kapaun, Lori Meyer, Deb Suchla, Katie Thurmes, Kim Dupre and Cindy Campbell Others present: Logan Kelly (UWRF), Dan Hansen, Steve Hermsen APPROVAL OF MINUTES 1. July 17, 2012 9:00 AM RESULT: ACCEPTED PUBLIC COMMENT None BUSINESS ITEMS 1. Strategic Plan Update Thompson provided a strategic plan update. Pete Kling reviewed priority areas highlighting St. Croix County agricultural producers, small business, home sales, foreclosures, unemployment, etc. Review of revenue summary. Thompson thanked Kling and staff for their work on the presentation. Thompson reported in 2013 the plan is to ask St. Croix County citizens how we are doing - does our resource alignment align with the priorities of the citizenry of St. Croix County? Thompson requested County Board members review the draft of the Citizen Survey provided in their packets. Discussion regarding the process in distribution of the survey noting 1,100 will be sent. Kling indicated this work is being done with the University of River Falls Survey Center, noting a total cost of $5,000 - $6,000. Thompson asked County Board members to provide feedback before the survey is distributed. Malick requested an addition to the demographic section to select residence in city, village or town. 2. 2013 Budget Review and Presentation Thompson reported on department changes since the last budget and adapting to a cultural change to find new ways to deliver services. Review of Strategic Planning, Lean Government, Pay For Performance implementation, health insurance changes, responsiveness survey (internal) and the Community Development department merger. 2013 strategic initiatives reviewed including: ongoing strategic planning, Nursing Home business plan, long range plan for sale of county assets, long range capital improvement plan, ongoing Pay for Performance implementation, facility issues, and centralize fleet management. Review of budget objectives which included zero increase of the controllable levy, health insurance impact stabilized (less than a 3% increase for 2013), implementation Pay for Performance, and zero unassigned general fund use. Thompson highlighted the operating levy is down $50,000; library levy increase of $48,012 and bridge aid down $118,000 for 2013. Thompson noted $259,607 of sales tax revenues was used to balance the budget. Finance Director Tabatha Hansen reviewed revenue detail noting changes from 2012 to 2013. Hansen indicated the 2013 recommended budget is $68,061,752, noting a decrease from 2012 of $1,976,210. 2013 capital requests reviewed. Discussion regarding $400,000 budgeted for Pay for Performance implementation for the entire county employee workforce. Staffing levels, health insurance and Wisconsin Retirement reviewed. Thompson reported the Nursing Home business plan will be discussed at the October 29, 2012 Health and Human Services Board special meeting. Discussion regarding reduction of Contingency Fund from $250,000 to $150,000. Discussion regarding funding for the Schaffhausen trial scheduled for April 2013. Thompson indicated if additional costs occur due to this trial he will utilize the carr yover balance from 2012 Contingency Fund. Discussion regarding county-owned land currently rented for farming. Standafer and Malick departed from the meeting at 11:00 a.m. Discussion regarding Nursing Home business plan costs. Thompson estimated $40,000 to $50,000 to be absorbed internally in 2012 through the Health and Human Services budget. Thompson indicated the Administration Committee has authority to approve Contingency Fund expenditures. Ottino expressed concerns regarding the Library Funding. Thompson indicated this would require a change at the state level and reported this will be an ongoing discussion. 3. Resolution Adopting 2013 Budget and Approving Other Expenditures RESULT: RECOMMENDED [UNANIMOUS] MOVER: David Peterson, Supervisor SECONDER: Dave Ostness, Supervisor AYES: Travis Schachtner, Agnes Ring, Tim Hood, Richard Ottino, Tom Hawksford, Dave Ostness, Roger Larson, Ron Kiesler, Andy Brinkman, David Peterson, Joe Hurtgen, Brian Hurtgen, Duane Russett, William Peavey ABSENT: Daryl Standafer, Fred Yoerg, Buck Malick, Chris Kilber, Fred Horne ANNOUNCEMENTS & CORRESPONDENCE ADJOURN DATE OF NEXT MEETING