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HomeMy WebLinkAbout01-29-2013 Committee of the Whole Minutes MINUTES COMMITTEE OF THE WHOLE January 29, 2013 9:00 AM County Board Room - Government Center 1101 Carmichael Road, Hudson, Wisconsin CALL TO ORDER ROLL CALL Attendee Name Title Status Arrived Travis Schachtner Supervisor Absent Agnes Ring Supervisor Present Tim Hood Supervisor Absent Daryl Standafer Chair Present Fred Yoerg Supervisor Absent Buck Malick Supervisor Present Chris Kilber Supervisor Absent Richard Ottino Supervisor Present Tom Hawksford Supervisor Present Dave Ostness Supervisor Present Roger Larson Vice Chair Present Fred Horne Supervisor Absent Ron Kiesler Supervisor Present Andy Brinkman Supervisor Absent David Peterson Supervisor Present Joe Hurtgen Supervisor Absent Brian Hurtgen Supervisor Present Duane Russett Supervisor Present William Peavey Supervisor Present APPROVAL OF MINUTES 1. October 23, 2012 9:00 AM RESULT: ACCEPTED PUBLIC COMMENT None BUSINESS ITEMS 1. Investment Update - Bob Moore Moore reviewed global economics and the effects of technology and digital standardization. Review of the Federal Reserve noting it regulates the speed of the economy by increasing and decreasing available credit. Moore recommended a continued watch on the housing market, manufacturing and unemployment. 2. Pay for Performance Update Thompson provided a Pay for Performance (P4P) update. Thompson reviewed specific department accomplishments based on the priority areas of the Strategic Plan. He complimented the departments for their efforts and teamwork on the projects. Kiesler asked if the goals were all related to P4P. Discussion regarding accomplishing goals as part of employee performance plans. Thompson reaffirmed St. Croix County has a great workforce doing good work, but historically they were not getting paid for it or seeing any increases in pay. This system, backed by the County Board, awards employees for that work. Ottino asked if the ratings are fair from department to department. Thompson indicated they have numbers and are analyzing them to be sure there is consistency and uniformity. Review of overall rating. Thompson reported there were 147 employees in first group. The evaluations were based on 60% for goals and 40% for core competencies. Thompson reported the categories were: exceeded expectations, achieved expectations, partially achieved expectations and did not achieve expectations. Thompson reported 7 employees exceeded expectations and were ranked between 4.71 and 5.00 receiving a base plus one percent merit award; 73 employees achieved expectations and were ranked between 4.01 and 4.7 receiving a base award; 55 employees partially achieved expectations and were ranked between 3.01 and 4.00 and received a two percent merit award; and 12 employees were ranked between 0.00 and 3.00 did not receive an increase. Thompson indicated the base rate is 2.5% and merit is a one-time payment. Ostness requested wage grids for all County Board Members. Funk confirmed she will email the wage grids. Funding reviewed noting the County Administrator will recommend an appropriate funding level to be available for P4P increases through the budget process. Thompson would like to see the budget for P4P dollars be kept in a separate fund and will work with the Finance Department on doing this. Ring questioned cost of living increases. Thompson assured the Human Resources Department will review classifications routinely to verify if they are competitive in the market. This does not eliminate the need for compensation studies which will be done on a routine basis. Hawksford requested the approval process for base increase percentages. Thompson reported evaluations are completed by Department Heads and provided to Human Resources who will place scores in a formula. Thompson reviewed the next steps for P4P for non-represented and represented staff. The P4P workgroup is preparing a survey to be sent out to participants regarding the first cycle of P4P. Ring requested Thompson identify challenges in the P4P system. Thompson responded it was difficult to differentiate ranking employees between exceeding and meeting expectations. Another challenge was the formula which is built on 60% goals and 40% core competencies. This needs to be reviewed. Thompson confirmed those employees who did not meet expectations will be placed on an improvement plan to address issues and try to get them to improve. 3. Land Auction and Capital Projects Update Thompson provided an update to the sale of land and capital projects. Hager Auction Service will conduct the auction scheduled for February 23, 2013 11:00 a.m. at Gibby’s Lanes in New Richmond. Questions regarding acreage calculations. Thompson confirmed there is 30 acres left on campus plus one acre for cemeteries. Review of cemetery easement and incinerator site disclosures. Thompson indicated Aleisha Miller from Land and Water Conservation is coordinating an effort to find a way to memorialize the land. Review of capital projects and timelines for Emergency Communications and vacating the Health and Human Services (HHS) building. Review of HHS relocation and what factors need to be taken into consideration deciding where employees will be relocated. Other considerations include access to medical records, functional and financial eligibility, access to legal system, and IT connectivity for electronic health records and ROWE (results only work environment). Timeline reviewed for deconstruction of obsolete HHS buildings. Discussion regarding the amount of acreage being retained. Thompson confirmed ten acres is enough to qualify for the property incentive and 30 acres is more than enough to retain. Thompson thanked the staff teams for their work on the projects. ANNOUNCEMENTS & CORRESPONDENCE ADJOURN DATE OF NEXT MEETING