HomeMy WebLinkAbout04-30-2015 Committee of the Whole Minutes MEETING MINUTES
COMMITTEE OF THE WHOLE
April 30, 2015 1:00 PM
County Board Room-Government Center
County Board Room - 1101 Carmichael Road, Hudson, Wisconsin
CALL TO ORDER
ROLL CALL
Attendee Name Organization Title Status Arrived
Travis Schachtner St. Croix County Supervisor Present
Agnes Ring St. Croix County Supervisor Present
Christopher Babbitt St. Croix County Supervisor Present
Howard Novotny St. Croix County Supervisor Present
Roy Sjoberg St. Croix County Supervisor Present
Stephen Nielsen St. Croix County Supervisor Present
Chris Kilber St. Croix County Supervisor Absent
Scott Nelson St. Croix County Supervisor Present
Jill Ann Berke St. Croix County Supervisor Present
Dave Ostness St. Croix County Vice Chair Present
Roger Larson St. Croix County Chair Present
Daniel Hansen St. Croix County Supervisor Present
Ron Kiesler St. Croix County Supervisor Late 1:07 PM
Andy Brinkman St. Croix County Supervisor Absent
David Peterson St. Croix County Supervisor Absent
Paulette Anderson St. Croix County Supervisor Present
Judy Achterhof St. Croix County Supervisor Present
Shaela Leibfried St. Croix County Supervisor Present
William Peavey St. Croix County Supervisor Absent
APPROVAL OF MINUTES
1. Committee of the Whole – Work Session – March 31, 2015 9:00 AM
RESULT: ACCEPTED
PUBLIC COMMENT*
None.
BUSINESS ITEMS
1. Health Center Design to Date by Horty Elving
Review of design by Rick Moore of Horty Elving.
RESULT: DISCUSSED
2. Health Center Project Geothermal and Solar Systems
Horty Elving Engineer, Reed Paitich reviewed the solar thermal and geothermal options
incorporation into the project including preliminary soil findings as well as payback
numbers.
RESULT: DISCUSSED
3. Health Center Project Mechanical System Design Decision
Paitich highlighted the geothermal options and reported the Health Center Ad Hoc
Committee was in favor of Option 2 which is a centralized ground source heat pump
system. Option 1 is a de-centralized ground source heat pump system. Pros and cons of
both options reviewed. Option 2 costs reviewed. Paitich reported the payback with
incentive is estimated at 13.5 years. Operation costs reviewed. Paitich reported Option 2
was selected by the ad hoc committee at the April 28, 2015 meeting with a
recommendation to increase the project budget by (up to) $670,000 but not to increase
the $20 million in bonding.
RESULT: DISCUSSED
4. Wipfli Health Center Examined Forecast Update
Financial forecast review by Larry Lester of Wipfli CPAs and Consultants. Lester
reviewed the source of funds of General Obligations Bonds, Series 2015 in the amount of
$10,000,000 and General Obligation Bonds, Series 2016 in the amount of $10,000,000.
Lester indicated the geothermal costs will need to be incorporated. Uses of funds
reviewed by breaking down construction costs, equipment and furnishings, architect and
construction management fees, construction and design contingency, owner contingency,
financing costs, builder's risk insurance and performance bond. Lester indicated
capitalized interest of $652,800 is not part of the financing. Review of forecasted balance
sheet and statement of operations. Review of adult day care market study and therapy
pool, noting the forecast does not include any revenue or expenses related to operating
the therapy pool.
RESULT: DISCUSSED
5. Final Wipfli Health Center Market Study Report
Lester reported the market study has no updates from his previous report.
RESULT: DISCUSSED
6. Review Health Center Project Financing Plan
County Administrator Thompson highlighted the proposed financing plan and schedule.
The formal resolution will be voted on at the May 5, 2015 County Board meeting
authorizing the borrowing of not to exceed $20,000,000. The bond sales would take
place in September and December, closing in January. Thompson reported the design of
the facility will incorporate geothermal. Staff will determine how that additional cost
will factor into the budget. The County Board will also vote on a resolution in May
approving the final design of the Health Center facility. Thompson is recommending
approval of the design resolution and incorporating the additional project cost with staff
to address the additional cost. Interim Finance Director Bob Mittet reviewed existing
debt and projected debt. Thompson stated the bonding resolution requires a 3/4 vote of
the 19 members.
RESULT: DISCUSSED
7. Resolution Amending Rules and Bylaws of the Board of Supervisors of St. Croix County
Sjoberg commented on recent changes relating to absences, compensation, meeting
times, additional agenda items, public comment, committee name change to Public
Protection and Judiciary Committee, Administration Committee membership from 5 to 7,
and adding the Library Plan to Administration Committee duties. Discussion regarding
County Board meeting schedule. The consensus was to schedule twelve meetings per
year with a start time of 5:00 p.m.
Discussion regarding Administration Committee membership proposed to increase to
seven members. Sjoberg suggested keeping the membership to five members. Consensus
was to leave the membership at five.
Discussion regarding public comment changes and distribution of County Board agendas
and materials seven days before a County Board meeting.
RESULT: REVIEWED
ANNOUNCEMENTS & CORRESPONDENCE
ADJOURN
4:10 pm
DATE OF NEXT MEETING