HomeMy WebLinkAbout07-18-2017 Committee of the Whole Minutes
MEETING MINUTES
COMMITTEE OF THE WHOLE
July 18, 2017 5:00 PM
County Board Room-Government Center
County Board Room - 1101 Carmichael Road, Hudson, Wisconsin
TOURS OF THE CURRENT HIGHWAY DEPARTMENT FACILITY LOCATED AT
920 THIRD STREET IN HAMMOND, WISCONSIN WILL BE PROVIDED FROM 1:00
PM TO 3:00 PM, ON JULY 18, 2017 FOR INTERESTED PERSONS. A POSSIBLE
QUORUM OF THE BOARD OF SUPERVISORS, OR ONE OF ITS COMMITTEES
MAY BE PRESENT DURING THE TOURS. THERE WILL BE NO FORMAL
DISCUSSIONS OR ACTIONS DURING THE TOUR.
CALL TO ORDER
ROLL CALL
Attendee Name Organization Title Status Arrived
Ryan S. Sicard St. Croix County Supervisor Absent
Agnes Ring St. Croix County Supervisor Present
Christopher Babbitt St. Croix County Supervisor Present 5:12 PM
Tom Coulter St. Croix County Supervisor Present
Roy Sjoberg St. Croix County Supervisor Absent
Bob Long St. Croix County Supervisor Present
Scott Nelson St. Croix County Supervisor Present
Jill Ann Berke St. Croix County Supervisor Present
Dave Ostness St. Croix County Vice Chair Present
Roger Larson St. Croix County Chair Present
Daniel Hansen St. Croix County Supervisor Absent
Andy Brinkman St. Croix County Supervisor Present
David Peterson St. Croix County Supervisor Present
Paulette Anderson St. Croix County Supervisor Present
Judy Achterhof St. Croix County Supervisor Absent
Shaela Leibfried St. Croix County Supervisor Present
William Peavey St. Croix County Supervisor Present
APPROVAL OF MINUTES
Committee of the Whole – Work Session – May 31, 2017 3:00 PM
RESULT: ACCEPTED
PUBLIC COMMENT
None
BUSINESS ITEMS
1. Review of Highway Facility Plans, Process and Timeline
Highway Commissioner Rob Krejci; Assistant Highway Commissioner Todd Rehnelt;
County Highway Engineer Jeff Durkee and Operations Manager Ken Witt were present.
Also present were Cheryl Claflin, Bob Sworski and Calivin Rodgers from CBS Squared
and Charles Feather of Feather Real Estate Group.
Krejci reviewed the St. Croix County Highway Department business plan noting shared
lane maintenance miles of 2,400 miles. Krejci highlighted the River Crossing opening
and population growth in St. Croix County. Rehnelt presented the existing Highwa y
facility analysis noting the main campus is located in Hammond and there are four
satellites throughout the county. The Hammond campus consists of 19 acres and most of
the equipment is stored in Hammond. Rehnelt reviewed current challenges including
underground storage tanks, quad axel trucks stored off site and traffic flow challenges.
Representatives from CBS Squared highlighted issues with the existing site including
external traffic flow issues. Claflin reviewed the sites considered and priorities the ad
hoc committee considered for a new site including access to sewer and water, proper
zoning, traffic access, wetland delineation and storm water improvements. The site being
considered is located in the Village of Baldwin with close proximity to I-94 with a total
of 53 acres and of that 47 buildable acres and is not landlocked. Sworski reviewed the
estimates of probable costs. The grand total in project costs is estimated at
$26,511,623.85. Witt reviewed financing timeline and current debt including future CIP
projects. Witt explained the debt payment schedule with $27 million bond added, debt
impact on the Mill Rate, and debt mix comparison in 2018 and 2022. Krejci reviewed the
project timeline with a debt authorization resolution and approval of land purchase before
the County Board in September 2017.
Potential property usage for existing facility discussed. Feather indicated a potential use
for the property is recreational space, transit usage and business incubators. Sworski
indicated the new buildings will be a pre-case concrete structure and all buildings will be
set up by design to be added onto. Nelson noted estimates to update the existing facility
to standards and more improvements were $6 - $8 million. Peterson encourages members
to look for additional information on The Bridge.
RESULT: DISCUSSED
2. Review Draft of Strategic Goals for St. Croix County
Witt reviewed the draft of Strategic Goals and indicated the goals will be brought forward
to the Board of Supervisors in August. Witt indicated these goals will replace the current
goals. The Mission Statement does not change. Ring requested consideration of adding
natural resources and energy conservation and to design guidelines for building projects.
Peterson also requested a look at energy efficiency. Berke suggested a change order in
the order making services first; staff related goals second, third and fourth and funding
and revenue fifth.
Thompson suggested incorporating energy conservation with funding and revenue.
Building systems need to be clean and energy efficient. Efficiencies are gained through
energy conservation measures. Be environmentally conscience and have guidelines and
standards.
It was suggested not to lose sight of customer service. Goals need to be done with the
mindset of dealing with customers daily.
Berke recommended adding community relations with the municipalities and have clear
and open communication with municipalities.
RESULT: DISCUSSED
REQUEST FOR FUTURE AGENDA ITEMS
The Committee of the Whole will meet in October to discuss the 2018 budget.
ANNOUNCEMENTS & CORRESPONDENCE
Campbell had WCA directories for those interested and reminded of the August 4th deadline to
register for the WCA Annual Conference.
Berke reminded the St. Croix County Fair begins July 20th
Nelson stated the employee picnic is July 20th at the fairgrounds.
ADJOURN
6:30 pm
DATE OF NEXT MEETING