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HomeMy WebLinkAboutPublic Protection Committee 12-10-03PUBLIC PROTECTION COMMITTEE MEETING December 10th, 2003, 9:00 A.M. Amended CALL TO ORDER /ROLL CALL ADOPTION OF AGENDA DATE OF NEXT MEETING: January 8th, 2004, 9:00 A.M. UNFINISHED BUSINESS: 1. Web Browser /Computer Services 2. Traffic Tickets Collection /ATM Machine NEW BUSINESS: 1. Bills and Vouchers* 2. Medical Examiner /Annual Report 3. Child Support Administrator /Evaluation Conclusion /Annual Report 4. District Attorney /Victim Witness / Annual Reports 5 Sheriff, Chief Deputy, Patrol Captain, Jail Captain and Office Manager Annual Reports. a. Expenditures: Drug Fund /Confiscated Account b. Jail Accounting System c. Policies and Procedures 6. Health Sanitarian Lori Diaby - Gassma - Dan Raebel 7. Dog License Resolution, County Clerk Cindy Campbell ANNOUNCEMNTE & CORRESTPONDENCE 1. ANNUAL REPORTS will be presented at the December 18th, County Board meeting. ADJOURNMENT [Agenda not necessarily presented in this order.] SUBMITTED BY: Julie C. Speer DATE: November 18,2003 and Dec. 5, 2003 COPIES TO: Respective Departments Heads, County Board Chair, Administrator Coordinator, County Clerk, Public Protection Committee, News Media, and News Board. * These items will be presented by each department. PUBLIC PROTECTION COMMITTEE MEETING December 10, 2003 MEMBERS PRESENT: Chuck Mehls, Mary Louise Olson, Denise Gunderson and Dan Raebel. Julie Speer was excused. STAFF PRESENT: Sheriff Dennis Hillstead, Chief Deputy Ron Volkert, Administrative Assistant Mary Martell, Jail Captain Karen Humphrey, Child Support Administrator Katy Kapaun, District Attorney Eric Johnson, District Attorney's intern Keri Fee and Renee Carufel. Meeting called to order at 9:06 a.m. by Vice Chairman Mehls. Motion by Gunderson /Raebel to approve the agenda. Carried. Date of the next meeting will be Jan. 8 th at 9:00 a.m. and the February meeting is scheduled for the 12th at 9:00 a.m. Motion to approve the minutes of Nov. 12 by Gunderson /Raebel. Carried. Discussion of Child Support evaluation. The evaluation is finished and will be turned into Personnel. Consensus of the committee is to have the department heads present each of their annual reports to the County Board at the next meeting. MEDICAL EXAMINER'S REPORT Bills were reviewed. Motion by Gunderson /Olson to approve the payroll bills of $2748.75 and $3649.11 for autopsies and Baldwin Telecom fax. Carried. DISTRICT ATTORNEY'S REPORT Johnson introduced Keri Fee, a law student intern working in the District Attorney's office. She has been working on felony caseloads. The new legal secretary position will be filled 4/1/04. Johnson presented a booklet on methamphetamine put together by an intern working in his office. This will be presented to area schools. The committee would like to see a meeting with all the health teachers, school counselors and school social workers in the area to present this to the students. Johnson reported there is a chance the drug grant might be renewed on Dec. 16 He explained the impact this would have on the department and also how his office will handle losing the district attorney positions. He also reported on a jury trial involving meth. Guilty convictions were obtained from the trial. Motion by Raebel / Mehls to approve the bills of $1716.43. Carried. Raebel inquired about the policy manual in the District Attorney's office. Johnson replied to all his questions. CHILD SUPPORT REPORT Kapaun explained the policy of her office. Caseload is increasing slightly. Budget status report was presented and explained. Motion by Gunderson / Mehls to approve the bills of $1382.82. Carried. Kapaun presented and explained the Continuity of Operations /Continuity of Government plan. This is a plan of action that can be implemented during emergencies, so as to assure that essential government operations can be sustained for up to 30 days from a different location if the situation warrants. The Child Support office received a presentation from the Health Center on safety and security regarding how to handle certain potentially dangerous situations in their office. Kapaun explained cooperative agreements, which is a contact with other departments that perform services for the Child Support office. The office has collaborative agreements with Corporation Counsel, Sheriff's Department and Treasurer's Department. Kapaun would like to have an agreement with Family Court Commissioner's office for about 8 hours per week. If the Family Court Commissioner's office agrees with this the Child Support office will get State reimbursement for these hours. Kapaun presented the Child Support's Department report for 2003. This included the number of caseloads, performance measures, child support collected, program costs and revenue and major accomplishments. The report also explained the goals for next year. WEB BROWSER Hillstead reported he is working with Computer Services on obtaining a web browser. The Sheriff's department will continue using the MJNO system. He also indicated they are still using visions and will be considering a new web browser but will wait for Computer Services to create this. TRAFFIC TICKET COLLECTIONS: Mehls reported on the traffic tickets collection. There will be a new person hired in the Clerk of Court office to follow up with delinquent traffic tickets. The patrol officers are using the card swipes on the road. Discussion on use of credit cards was held as to how much time is involved in processing tickets with credit cards. SHERIFF'S REPORT Hillstead reported on the new Cactas computer accounting system in the Jail. Finance Director Michelle Pietrick and Jail Bookkeeper Kelly Zenkowich are pleased with this system. At the present time two entries have to be made, one into Cactas and one into Visions. Visions is trying to fix the program to make one entry that will go to both systems. The cost of the Cactas system is $11,000. Visions will be used for the booking process and Cactas will be used for jail bookkeeping. Motion by Mehls /Gunderson to approve the Cactas accounting system for up to $11,000 to be paid out of the monies still owed to Visions. Carried. Nineteen traffic fatalities year to date. Report presented for all the fatalities from 1993 until present. Collection of past inmate bills was discussed. A second notice will be sent to all who owe past bills. Consensus is to use the money collected from the second notice to take some of the others to small claims if their bill is over $250. Hillstead reported ordering ten new squad cars for 2004 from Roen Ford in River Falls. JAIL CAPTAIN'S REPORT: The wrong windows were ordered for the new Huber addition, which might result in a two -month delay. The rest of the building is progressing nicely. An open house of the Huber building is being planned in the spring of 2004. The Jail will be changing the pharmacy from Neighbor Care to OmniCare. This is a cost savings and safety feature also. BILLS & VOUCHERS Motion by Mehls/Raebel to approve the Jail bills of $38,806.99. Carried. Motion by Gunderson /Olson to approve the Sheriff's bills of $60,502.22. Carried. HEALTH SANITARIAN: Sanitarian Lori Diaby- Gassma reported on her duties of inspections. She explained the campground code revisions. The State code revision is going to public hearing in March 2004. Changes include: site designation - 10' between each site; 21 days between each event; maximum of six permits per year per parcel; no more than 40 units per acre with six people per unit; bottled water (must have free water available); one toilet for every 75 persons; waste water has to be distributed through approved sources. Lori will talk to Corporation Counsel to see if the County should author a public health ordinance regarding campgrounds and also check with the State. Motion to adjourn at 12:40 p.m. Mary Louise Olson, Secretary Renee Carufel, Recording Secretary