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HomeMy WebLinkAbout06-20-2013 Community Development Minutes MINUTES COMMUNITY DEVELOPMENT COMMITTEE June 20, 2013 5:00 PM County Board Room - Government Center 1101 Carmichael Road, Hudson, Wisconsin CALL TO ORDER The meeting was called to order at 5:00 p.m. ROLL CALL Attendee Name Title Status Arrived Susan Gausman FSA Representative Present Travis Schachtner Secretary Present Agnes Ring Chair Present Richard Ottino Supervisor Present Andy Brinkman Vice Chair Present Duane Russett Supervisor Present OTHERS PRESENT: County Administrator Pat Thompson, Community Development Director Ellen Denzer, Resource Management Administrator Bob Hiese, Parks Operations Manager Dave Larson, Planning & Land Conservation Specialist Tammy Wittmer, Land Use & Conservation Specialist Pam Quinn and Recording Secretary Monica Lucht. APPROVAL OF MINUTES 1. May 16, 2013 6:00 PM The May 16, 2013 minutes were accepted as distributed. RESULT: ACCEPTED PUBLIC COMMENT* None BUSINESS ITEMS 1. Community Development Fee Schedule 2014 Draft Chair Ring summarized that the fee schedule is on the agenda because the last committee had asked that when the new committee is seated, the current fee schedule should be reviewed. Denzer explained that the committee should give staff recommendations and direction regarding fees so that staff can work into the budget, which is then voted on at the County Board level. Denzer reviewed the draft fee schedule with the committee and explained the proposed changes. The committee questioned what the philosophy is regarding the fees. Denzer explained that past committees have wanted to either maximize or minimize fees depending on different fiscal concerns. Fees were never set to recover all staff costs; approximately 50% of costs are from fees and 50% are from tax revenues. With the economic downturn in the last few years, fees were not raised. Thompson added that it is a matter of balancing the budget and fees for service. Chair Ring questioned the staff billing rate. Denzer explained that Finance had checked into the staff hourly rate average and came up with the bill rate which does not include overhead costs. Denzer finalized the discussion by explaining that staff is actually recommending more lowering than raising of fees, and will put the fee schedule into a final format for the next committee meeting with the adjustments discussed. 2. Financial Reports Thompson stated that unless there are any questions from the committee, he had no comments on the financial reports. Revenues are up, and expenses are down. The committee questioned where the mitigation money is listed. Thompson explained the mitigation money will not show up on this report because it's in a separate fund, but Finance could run an additional report showing that fund. Gausman questioned the negative balance in the Fairgrounds Maintenance account. Thompson explained the adjustment that had to be made because of halftime positions and UW-Extension transferring funds to the Fair Board. 3. Resolution Approving Grant Application for the Snowmobile Trail Aids Program Heise summarized that the resolution approving the snowmobile grant application is standard procedure, and needs approval on an annual basis. Nothing has changed in the procedure in the past thirty years. The grant supplements funding for snowmobile trail maintenance. Motion by Brinkman, 2nd by Russett, recommending County Board approval of the resolution for the 2013-2014 Snowmobile Grant Application. Motion carried. RESULT: RECOMMENDED [5 TO 0] MOVER: Andy Brinkman, Vice Chair SECONDER: Duane Russett, Supervisor AYES: Travis Schachtner, Agnes Ring, Richard Ottino, Andy Brinkman, Duane Russett ABSTAIN: Susan Gausman 4. Chapter 30 - Parks Ordinance 6-11-13 Draft Denzer introduced Parks Operations Manager Dave Larson, who is working on updating the Parks ordinance. Larson explained that the Parks ordinance was originally adopted in 1972, and last updated in 1991. It's being brought to the committee at this June meeting to look over for any changes or additions they would like to see. The Parks ordinance will be brought to the July committee meeting for action to recommend to the County Board in August; no public hearing is required. Larson summarized the updates that were made to the draft ordinance. The committee had some questions on trapshooting and firearms. Larson will check with Corporation Counsel for the correct wording. The committee complimented Larson on a job well done with the updates. 5. Shoreland Ordinance Process Denzer introduced Tammy Wittmer and Pam Quinn as the staff designated to work on the Shoreland Ordinance updates mandated by the State. Wittmer presented the background information on the last update of the ordinance. Staff has until February of 2014 to update the County Shoreland ordinance to meet the State standards. Wittmer gave a brief power-point presentation highlighting significant points of what is staying the same and what is changing. Staff will be working this summer to get public input on the changes being proposed. Wittmer explained the timeline to the committee indicating that the next time the committee would need to review the draft Shoreland Ordinance, would be in October of 2013. Wittmer invited the committee to attend the first Shoreland Zoning public participation meeting to be held at the Baldwin Ag Center on July 11, 2013. ANNOUNCEMENTS & CORRESPONDENCE Schachtner gave a brief update on the West Central County Tour that occurred on June 13, 2013. ADJOURN The meeting adjourned at 6:10 p.m. DATE OF NEXT MEETING: JULY 23, 2013 AT 6:00 P.M. IN HUDSON