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HomeMy WebLinkAboutPublic Protection Committee 01-09-03PUBLIC PROTECTION COMMITTEE AMENDED TO: C.W. Malick, County Board Chair FROM: Julie C. Speer DATE: January 9th, 2003 TIME: 8:30 a.m. NOTE TIME CHANGE LOCATION: Government Center CALL TO ORDER ROLL CALL ADOPTION OF AGENDA DATE OF NEXT MEETING: February 7th [Friday] ACTION ON MINUTES OF December 5, 2002 JOINT MEETING WITH FINANCE 9:00 a.m. 1. Huber committee report - Brian Larson, Ayres Association a. Architect agreement for Huber Facility pending Cty Board Action 2. Office space - Clerk of Courts /District Attorney UNFINISHED BUSINESS: 1. Visions - contract /payment 2. Public Safety Ordinance Update 3. Traffic Tickets Collection Update NEW BUSINESS: 1. Bills & Vouchers* 2. Medical Examiner's Report - Room 3. District Attorney /Victim Witness - employee evaluation 4. Administrator of Child Support 5. Sheriff, Chief Deputy, Patrol Captain, Jail Captain and Office Manager a. Expenditure from Drug Fund b. Nurses c. Municipal billing d. Jail Assessment e. Civil Process f. Citizen input /Gary Kollman- towing 6. Moving Clerk of Court to Public Protection from Finance ANNOUNCEMENTS & CORRESPONDENCE POSSIBLE AGENDA ITEMS FOR NEXT MEETING: ADJOURMENT [Agenda not necessarily presented in this order] SUBMITTED BY: Julie C. Speer DATE: 12/18/02 COPIES TO: County Clerk Notice Board /News Media Committee Members/ Department Heads * These will be presented by each department at the time of their report ** Additions /Changes /Corrections V PUBLIC PROTECTION COMMITTEE MEETING January 9, 2003 Unofficial MEMBERS PRESENT: Julie Speer, Dan Raebel, Mary Louise Olson, Chuck Mehls and Denise Gunderson. FINA COMMITTEE MEMBERS: Daryl Standafer, Clarence Malick, Ralph Swenson, and Esther Wentz. STAFF PRESENT: Sheriff Dennis Hillstead, Jail Captain Karen Humphrey, Adm. Assistant Mary Martell, District Attorney Eric Johnson, Medical Examiner Cindy Litzell, Communications Director Gary Kollman, Staff Supervisor Casey Swetlik, Brian Larson of Ayres and Renee Carufel. to adopt the agenda as published. Carried. Date of the next meeting will be Feb. 7th at 8:30 a.m. Meeting for March will be on the 7 Motion by Gunderson / Raebel to approve the minutes of December 5 Carried. Meeting called to order at 8:30 a.m. Motion by Gunderson /Olson Reviewed the bills. Motion by Olson / Mehls to approve the bills totaling $2024.24 as read. Cindy informed the committee she stores records in the Medical Examiner's room in the Government Center. She is in need of a file cabinet as some records have to be kept for 75 years. On Jan. 16 and 17 she will attend a Medical Examiner's class in Stevens Point, WI. MEDICAL EXAMINER'S REPORT NURSES Humphrey reported the position for a Jail nurse has been advertised in the local and St. Paul papers and she has received five resumes to date. She reported interviews will be held and background checks will be taken. The Public Health nurse will train the new nurse as to the duties expected to be performed. Humphrey said she would like to have the contract nurses on board no later than Feb. 15 The Finance Committee joined the Public Protection Committee for a joint meeting at 9:10 a.m. Discussion on the resolution endorsing Huber facility expansion and directing development of final plans for the Huber facility expansion based on project concept report. Whiting explained the purpose for the resolution. Whiting stated we are not in the construction stage as of yet. The resolution will start this process. The County Board will have to approve this facility and move to borrow for this project. 1 Hillstead reported on the number of persons waiting to get into the Huber facility. He said the number is higher than the resolution states. Speer read a letter from the Judges which indicated Huber space is not available until May at this time. Finance Vice Chair Swenson suggested several wordage changes in the resolution. Discussion was held as to how much this resolution approved at this time. This resolution should state how many inmates the facility could hold. Humphrey reported there will be 56 additional beds for a total of 80 beds. A report on operating costs was handed out. Hillstead explained how the staffing would take place. The one additional Huber officer was in the budget for in the 2003. If our numbers ever decreased we could rent out the space. Supervisor Malick reminded everyone we did not build the original jail to have a revenue income. Hillstead explained the danger to the public when a person who is convicted cannot start serving immediately. There should be a responsibility of the County that these people should be serving their sentence as soon as possible. Brian Larson stated the Judges want to have the option of Huber facility rather than electronic monitoring. Discussion on whom should negotiate this facility, Finance or Building committee. It was decided the Building Committee should negotiate and Finance Committee should approve how it will be paid for. Larson reported on the time line for the project. Jan. 21,2003 should be the authorization by the County Board, with bids going out in May and substantial completion by December 2003. Motion to adjourn the joint meeting Wentz /Gunderson at 10:30 a.m. Meeting called back to order at 10:45. CITIZEN INPUT -GARY KOLLMAN;TOWING: Chair Speer welcomed the tow truck drivers in attendance. Kollman explained the distribution of the towing calls have not been equitable. If towing companies wish to participate in a towing rotation, they can sign up with the communication center. Certain qualifications must be met such as license and insurance. The present rotation system is not working well. The 911 center should not regulate the towing industry. The officer should be the one to call the tow truck needed. Kollman would like to have a resolution passed to have the attending officer call the towing company. A report was handed out by the Communications Center regarding the zones each company covers. 2 Each towing company representative stated their concerns and expressed their option on the problem. Discussion on who should develop the criteria. Kollman stated rotation system, contractual arrangement and police preference seem to be the solutions. Kollman's main concern is to get it out of the Communication Center. Sheriff Hillstead replied the county is divided into three patrol sectors; maybe this is how the towing zones should be. If it is left up to the Sheriff, the towing companies that meet the standards will be called. Criteria should be equipment, time span, background check of operators and security. If there is no request from the accident victim, then the officer is instructed to call dispatch as to the rotation. The question is who should set the rotation and criteria. Hillstead has checked with other Sheriff Departments in the State and will decide if we want to use some of those policies. This will be on the agenda for next month. DISTRICT ATTORNEY'S REPORT: After review of the bills, motion by Raebel /Olson to approve payment of $1229.22. Johnson informed the committee they have reached a solution as to the space issue with the Clerk of Court office. The area will be divided so each office will have a share of the space. The cost of project will be around $5000. Clerk of Court has $2000 available in the budget. Johnson submitted the plan to split the space in question. Finance has already approved the split. Motion by Speer /Olson to approve Plan 4 split that Finance has already approved with the District Attorney's share of the cost coming from the Contingency Fund. Carried. JAIL CAPTAIN'S REPORT: Humphrey reported we have not had an average daily population of over 100 inmates for a couple of years. Discussion of renting jail space. Motion to approve the Jail bills of $33,264.37 by Raebel /Mehls. Carried. SHERIFF'S REPORT Hillstead reported he has not made the court security position selection yet because we lost two jailers to other positions. He requested more equipment for the Emergency Response Unit such as two vests and other supplies. The total cost is $1122. Motion by Mehls /Speer to approve this purchase from the confiscated asset fund. Carried. Motion by Raebel /Olson to approve the Sheriff's bills of $52,973.78. Carried. VISIONS We made a $50,000 payment on the software. Visions sent a signed letter indicating they will work with the software problems in the Jail. We saved $30,000 by making this payment 3 at this time. They have made a list of the problems that need to be resolved. Hillstead reported the portable scale to weigh large trucks is no longer operational. If a deputy suspects a truck is over- weight, he can have the trucker follow him to the scale on Highway 94 to weigh it. Hillstead reported the Village of Somerset has approved Float - Rite to have 10 additional concerts next summer. He informed them we would only have 2 officers available to help with these. Resolution to increase civil process fees was discussed. Service of process shall be $30, with $10 for each additional attempt at service, limited to three service attempts. Olson moved to approve the resolution as presented with a second by Raebel. Carried. Martell informed the committee we received $1600 from Rusk County for mutual aid during the tornado clean up help of last summer. Hillstead explain the process of municipal billing. The committee was satisfied with the way the billing is going at this time. Committee was presented with the corrected resolution endorsing Huber facility expansion. Committee reviewed the corrected copy and signed the resolution in the affirmative. CHILD SUPPORT REPORT: Motion by Mehls /Gunderson to approve the bills of Child Support of $1,455.94. Carried. Chair Speer informed the committee that Public Protection is to consider placing Clerk of Court department under the direction of this committee. No action was taken at this time. Administration would agree to the concept but it was up to Public Protection to make the final decision. A broad discussion of also bringing the judges under this committee was held. Motion by Raebel /Gunderson at 1:45 p.m. Mary Louise Olson, Secretary Renee Carufel, Recording Secretary 4