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HomeMy WebLinkAboutPublic Protection Committee 05-08-03, PUBLIC PROTECTION MEETING MAY 8, 2003, 8:30 A.M. Amended * CALL TO ORDER ADOPTION OF AGENDA DATE OF NEXT MEETING: June 10, 2003 8:30 A.M. ACTION ON MINUTES OF APRIL 9th JOINT MEETING WITH FINANCE 9:30 A.M. 1. Review of Huber Building Project Bids 2. Review of Project Proforma & Jail Assessment Fund 3. Review of Financing Options UNFINISHED BUSINESS: 1. Visions 2. Public Safety /Health Sanitarian, Lori Diaby- Gassama 3. Traffic Tickets Collection Update /ATM Machine NEW BUSINESS: 1. Bills and Vouchers* 2. Budget 2004* 3. Medical Examiner's Report 8:30, Evaluation Closed session WI Stat. 19.85 (1)(b) for employee evaluation Return to open session 4. Child Support Administrator 5. District Attorney /Victim Witness 6. Sheriff, Chief Deputy, Patrol Captain, Jail Captain and Office Manager a. Jail Assessment b. Expenditures; Drug Fund /Confiscated Account 7. Tn of St. Joseph Resolution for Contract Policing ANNOUNCEMENTS & CORRESPONDENCE: AGENDA ITEMS FOR THE NEXT MEETING: ADJOURNMENT [Agenda not necessarily presented in this order.] SUBMITTED BY: Julie C. Speer DATE: April 22 & April 29, 2003 COPIES TO: Respective Department Heads, Count Board Chair, Administrator Co- ordinator,County Clerk, Public Protection Committee, News Media and News Board. * These will be presented by each department at the time of their reports. PUBLIC PROTECTION COMMITTEE MEETING May 8, 2003 MEMBERS PRESENT: Julie Speer, Mary Louise Olson, Chuck Mehls, Denise Gunderson and Dan Raebel. STAFF PRESENT: Humphrey, Chief Johnson, Child Director Debra Renee Carufel. Sheriff Dennis Hillstead, Jail Captain Karen Deputy Ron Volkert, District Attorney Eric Support Administrator Katy Kapaun, Personnel Kathan, Staff Supervisor Casey Swetlik and Meeting called to order at 8:30 a.m. Motion by Gunderson / Mehls to approve the agenda. Carried. Date of the next meeting will be June 10 July meeting will be July 9th at 8:30 a.m. Motion to approve the minutes of April 9th by Raebel /Olson. Carried. Motion to go into closed session by roll call vote by Mehls /Gunderson. Carried. Roll call vote, unanimous. Motion to come out of closed session by Mehls /Olson. Unanimous. Evaluation of Cindy Litzell completed. Public Protection, Huber Building Committee and Finance met jointly at 9:40 a.m. Esther Wentz called Huber Building committee to order. Members present were: Ester Wentz, Mark Erickson and Denise Gunderson. Whiting passed out the bids that were received. Of the nine bids, all were very close. From a market viewpoint, the bids were very accurate. Speer explained why the bid was higher than anticipated. The structure is more complicated than expected and the bids are about 12% higher than originally planned. Discussion as to how this will be financed at the present time. Mark Erickson, recommended to go ahead with the project as bid, subject to the sales tax refund issue. Dawn Budrow, Risk Manager, reported the county could purchase builders risk (property) insurance for $288. Erickson would like to cut the builders insurance back to five million liability and use the county's builder's risk insurance. REVIEW OF PROJECT PROFORMA & JAIL ASSESSMENT FUND Cost of running the facility was discussed as to how much levy would be needed and what portion should be taken from the Jail Assessment Fund. Michelle Pietrick, Finance Director, explained the different ways to finance this project such as using the Jail Assessment Fund and levy. Whiting suggested a resolution as to what is agreed to. Mehls would not like to see the Jail Assessment Fund go below $25,000. This fund can only be used for real estate and fixtures associated with the Jail. Public Protection would like to review these options before they make a recommendation. Motion by Malick /Krueger to go with option one. Roll call vote, unanimous. Public Protection left the joint meeting and convened on their own with discussion on the scenarios of funding the Huber facility. Motion by Mehls /Gunderson to accept scenario #3, which is: Use the Jail Assessment Fund for the full debt payments until a fund balance of $50,000 is reached. Discussion was held if the Sheriff's Department could get along with less than $50,000 in this fund. Carried. VISIONS Speer read the Finance minutes regarding the Visions program to the committee. Computer Services will assign a technician to the Sheriff's Department for two days a week to learn the Visions program to see if this will help with our problems. TRAFFIC TICKET U PDATE : Mehls would like this on the agenda for next month, this time about machine. as we do not have enough information at the collection of the tickets and the ATM TOWN OF ST. JOSEPH RESOLUTION FOR CONTRACT POLICING: Hillstead reported his department has been asked to provide 30 hours a month for additional law enforcement services to Town of St. Joseph. By signing a contract, we can enforce their ordinances. Any money collected through tickets will go back to St. Joseph's treasury. If we write a State or County charge, this would will go to the county. Motion by Gunderson/ Olson to accept the resolution to have a contract with Town of St. Joseph for 30 hours of law enforcement per month. Carried. Speer reported letters were sent out to Jeff Hitchcock and Jeff Johnson regarding parking in the Town of Hudson. The Sheriff reported there has been no parking tickets issued recently. Sheriff reported there is no one out on worker's compensation at the present time. The Department is swamped with meth cases. We have a new grant application for the western drug task force. In Wisconsin our sentences are much stronger than Minnesota. Construction sites are continuing to be burglarized. Concerts will be coming up. There is five scheduled. The present detours were discussed. There have been 10 fatalities so far this year, which is ahead of last year by over a month. Speed, alcohol and no seat belt use are the three main reasons for fatalities. Klanderman reported we have an additional $4000 seat belt grant available. Humphrey reported we have three pregnant females in jail at this time. BILLS & VOUCHERS Motion by Gunderson /Speer motion to approve the bills of $31,761.85 for the Jail. Carried. Motion by Gunderson /Olson to approve the bills of $54,474.94 for the Sheriff's department. Carried. CHILD SUPPORT REPORT Kapaun reported the department has developed two work groups. Quality work and premium service is the Child Support department goals. She shared a report on how to accomplish this goal. All the staff is very receptive to this policy. Kapaun also reported 17% of the caseloads have the mother as the supporting parent. Child Support can now seize bank accounts for child support that is in arrears. Committee commended her reports and said she did an excellent job. DISTRICT ATTORNEY'S REPORT: Discussion was held on the bills submitted. Meeting adjourned at 12:25 p.m. Mary Louise Olson, Secretary Renee Carufel, Recording Secretary