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Home My WebLink About04-19-2022 County Board Agenda AGENDA BOARD OF SUPERVISORS April 19, 2022 10:00 AM Room 1284-County Board Room Government Center - 1101 Carmichael Road, Hudson, Wisconsin OATH OF OFFICE CALL TO ORDER INVOCATION OR MOMENT OF SILENCE PLEDGE ALLEGIANCE TO THE FLAG ROLL CALL WELCOME BY ADMINISTRATOR AND INTRODUCTIONS 1. Presentation on Conducting Meeting - Corporation Counsel ELECTION OF OFFICERS 1. Election of Chairperson 2. Election of Vice Chair APPOINTMENTS 1. Confirmation of County Administrator Appointments to the Health and Human Services Board BUSINESS 1. Presentation on the Role of County Government - County Administrator 2. Standing Committee Descriptions - Department Heads 3. Review of Technical Documents by IT, HR and County Clerk 4. Presentation on Strategic Planning, Budgeting, Mandated Service, Projects - County Administrator 5. Presentation on Open Meeting Laws and Best Practices - Corporation Counsel REQUEST FOR FUTURE AGENDA ITEMS COUNTY CLERK'S REPORT OF CORRESPONDENCE AND REZONING REQUESTS Reasonable efforts will be made to provide special accommodations for access to public meetings. To -4600 at least two business days prior to the time of the meeting. Please see www.sccwi.gov for available digital options to access the meeting. ANNOUNCEMENTS ADJOURNMENT Buubdinfou;!Dpvouz!Cpbse!Psjfoubujpo!3133!Dpsqpsbujpo!Dpvotfm!.!Spcfsu(t!Svmft!pg!Psefs!boe!Svmft!' 7/2/b – Qbdlfu!Qh/!4 April 19, 2022 – fective Meetings s Rules of Order fice of Corporation Counsel Of Robert’ Running Ef Buubdinfou;!Dpvouz!Cpbse!Psjfoubujpo!3133!Dpsqpsbujpo!Dpvotfm!.!Spcfsu(t!Svmft!pg!Psefs!boe!Svmft!' 2 7/2/b Qbdlfu!Qh/!5 s Rules of the smooth stated to provide a firm basis for Procedures and Rules of Debate th Edition (RONR) 11 Article 3, all rules not specifically the assembly and Parliamentary Procedure ganizations that manual is Robert’ , Newly Revised The object of rules of order is to facilitate functioning of resolving questions of procedure that may ariseFor many orOrderRules and Bylaws, RONR governs ØØØØ Buubdinfou;!Dpvouz!Cpbse!Psjfoubujpo!3133!Dpsqpsbujpo!Dpvotfm!.!Spcfsu(t!Svmft!pg!Psefs!boe!Svmft!' 3 7/2/b Qbdlfu!Qh/!6 ent s Rules endm budget amissuance of debt bership for bership for emem Cannot Supersede Law ajority votes Local Procedures or Robert’ 2/3 of entire m3/4 of entire m Open Meetings LawSuperm ØØ§§ Buubdinfou;!Dpvouz!Cpbse!Psjfoubujpo!3133!Dpsqpsbujpo!Dpvotfm!.!Spcfsu(t!Svmft!pg!Psefs!boe!Svmft!' 4 7/2/b Qbdlfu!Qh/!7 e the Names e when ’s the third person nam ’s ber self in em ficer should not be referred to by namficer speaks of him entioning another m oid the Use of Member Av oid m Presiding ofPresiding ofAvperson can be described in another way ØØØ Buubdinfou;!Dpvouz!Cpbse!Psjfoubujpo!3133!Dpsqpsbujpo!Dpvotfm!.!Spcfsu(t!Svmft!pg!Psefs!boe!Svmft!' 5 7/2/b Qbdlfu!Qh/!8 When to Speak ber does not speak without first having addressed the ber has not obtained the floor until recognized by the Memchair and obtained the floorMemchair ØØ Buubdinfou;!Dpvouz!Cpbse!Psjfoubujpo!3133!Dpsqpsbujpo!Dpvotfm!.!Spcfsu(t!Svmft!pg!Psefs!boe!Svmft!' 6 7/2/b Qbdlfu!Qh/!9 , not the body - the chair eras address one another directly to other supervisors through the chair Address the Chair arks through cam TV bers cannot Address all remgallery or MemDirect questions ØØØ Buubdinfou;!Dpvouz!Cpbse!Psjfoubujpo!3133!Dpsqpsbujpo!Dpvotfm!.!Spcfsu(t!Svmft!pg!Psefs!boe!Svmft!' 7 7/2/b Qbdlfu!Qh/!: the erits of obstructive the m s for arks to entary form confine rem eeting have an obligation to obey the parliam Duties of the Chair bers to ficer em bers using ind m All persons at a mpresiding ofMempurposes should not be recognized or ruled out of orderEnforce the rules relating to debate, order and decorumRemquestion ØØØØ Buubdinfou;!Dpvouz!Cpbse!Psjfoubujpo!3133!Dpsqpsbujpo!Dpvotfm!.!Spcfsu(t!Svmft!pg!Psefs!boe!Svmft!' 8 7/2/b Qbdlfu!Qh/!21 e question total tone, avoid interjecting ane to the question before inutes in ust be germ aintain a courteous arks m Debate on the Question ust m bly bers rember has right to speak twice on the sam Memthe assemSpeakers ma personal tone into the debateMemCan speak no longer than 10 m ØØØØ Buubdinfou;!Dpvouz!Cpbse!Psjfoubujpo!3133!Dpsqpsbujpo!Dpvotfm!.!Spcfsu(t!Svmft!pg!Psefs!boe!Svmft!' 9 7/2/b Qbdlfu!Qh/!22 the ttees, where mi and com all boards in debate not return until the pending question is ficer should relinquish the chair if entering the Chair Speaking in Debate ay engage ficer should Presiding ofdiscussionOfdisposed ofException with smchair m ØØØ Buubdinfou;!Dpvouz!Cpbse!Psjfoubujpo!3133!Dpsqpsbujpo!Dpvotfm!.!Spcfsu(t!Svmft!pg!Psefs!boe!Svmft!' 10 7/2/b Qbdlfu!Qh/!23 bly is ber em to take action otions but none of those bring otion by a m entary m al proposal otion ain m otion is a form Bringing Business Before the Board Business is brought by a mA mThe only one that brings business before the assemthe mMany other parliambusiness before the board ØØØØ Buubdinfou;!Dpvouz!Cpbse!Psjfoubujpo!3133!Dpsqpsbujpo!Dpvotfm!.!Spcfsu(t!Svmft!pg!Psefs!boe!Svmft!' 11 7/2/b Qbdlfu!Qh/!24 otion or by the chair aking a m the floor when no other question is the floor before m Making a Motion ust obtain ust obtain ber mber m tion is in order Mempending and when business of the kind represented by the moMemspeaking in debateMotion is not before the body until stated ØØØ Buubdinfou;!Dpvouz!Cpbse!Psjfoubujpo!3133!Dpsqpsbujpo!Dpvotfm!.!Spcfsu(t!Svmft!pg!Psefs!boe!Svmft!' 12 7/2/b Qbdlfu!Qh/!25 tion mo otion once stated by ing the fram withdraw m ber in ay not em be prefaced by a few words of explanation otion m Making a Motion (cont’d) , it is the property of the body ay assist m Motion can Chair mMaker of mthe chair ØØØ Buubdinfou;!Dpvouz!Cpbse!Psjfoubujpo!3133!Dpsqpsbujpo!Dpvotfm!.!Spcfsu(t!Svmft!pg!Psefs!boe!Svmft!' 13 7/2/b Qbdlfu!Qh/!26 of a speak with a ay not ttees mi itted only or com against it, but m question all boards ay vote brought before the board in the form otion Speaking to the Motion otion m atter is tion it cannot be debated Discussion of any question is permreference to a pending Until a mmoThis is not true in smMaker of magainst own m ØØØØ Buubdinfou;!Dpvouz!Cpbse!Psjfoubujpo!3133!Dpsqpsbujpo!Dpvotfm!.!Spcfsu(t!Svmft!pg!Psefs!boe!Svmft!' 14 7/2/b Qbdlfu!Qh/!27 ber who em e if m otion is entitled to be recognized akes m Precedence in Speaking ber who m MemfirstNo one is entitled to the floor a second timhas not spoken desires the floor ØØ Buubdinfou;!Dpvouz!Cpbse!Psjfoubujpo!3133!Dpsqpsbujpo!Dpvotfm!.!Spcfsu(t!Svmft!pg!Psefs!boe!Svmft!' 15 7/2/b Qbdlfu!Qh/!28 Ending Debate Not “Call the Question”Properly Motion to Close Debate or for the Previous QuestionSecond Required2/3 vote ØØØØ Buubdinfou;!Dpvouz!Cpbse!Psjfoubujpo!3133!Dpsqpsbujpo!Dpvotfm!.!Spcfsu(t!Svmft!pg!Psefs!boe!Svmft!' 16 7/2/b Qbdlfu!Qh/!29 atters eeting ble designating when will ation or other m otion with no intention to Ta inform aside m e, set for future m atter without , set Postpone or Need additional - ore attention ple ble is to set aside m Tatake up againExamneed mPostpone to definite timPostpone indefinitelytake up again ØØØØ Buubdinfou;!Dpvouz!Cpbse!Psjfoubujpo!3133!Dpsqpsbujpo!Dpvotfm!.!Spcfsu(t!Svmft!pg!Psefs!boe!Svmft!' 17 7/2/b Qbdlfu!Qh/!2: ental procedural rule e of breach ething incorrect is happening som Chair Rules – Point of Order ber believes em ived if not raised at the tim When mNo second or debate WaNot waived if violates law or fundam ØØØØ Buubdinfou;!Dpvouz!Cpbse!Psjfoubujpo!3133!Dpsqpsbujpo!Dpvotfm!.!Spcfsu(t!Svmft!pg!Psefs!boe!Svmft!' 18 7/2/b Qbdlfu!Qh/!31 Appeal kes precedence over pending question When you believe chair ruled incorrectlySecond required and debatableTaChair can concede before vote ØØØØ Buubdinfou;!Dpvouz!Cpbse!Psjfoubujpo!3133!Dpsqpsbujpo!Dpvotfm!.!Spcfsu(t!Svmft!pg!Psefs!boe!Svmft!' 19 7/2/b Qbdlfu!Qh/!32 ents endm ent seconded no sentim Motion Ownership withdrawal only by the body ade and s no friendly am ent or ents have otion m endmendm After mAmUnder Robert’Am ØØØØ Buubdinfou;!Dpvouz!Cpbse!Psjfoubujpo!3133!Dpsqpsbujpo!Dpvotfm!.!Spcfsu(t!Svmft!pg!Psefs!boe!Svmft!' 20 7/2/b Qbdlfu!Qh/!33 otion otion and participate in discussion ake a m its e lim Rules for Small Boards or Committees Discussion without pending mNo timChair can mwithout relinquishing Chair ØØØ Buubdinfou;!Dpvouz!Cpbse!Psjfoubujpo!3133!Dpsqpsbujpo!Dpvotfm!.!Spcfsu(t!Svmft!pg!Psefs!boe!Svmft!' 21 7/2/b Qbdlfu!Qh/!34 when e except Adjourn ade at any tim be m Motion to Not required if all business on agenda has been addressed2/3 vote can vote not to adjournMotion to adjourn can vote is being taken ØØØ Buubdinfou;!Dpvouz!Cpbse!Psjfoubujpo!3133!Dpsqpsbujpo!Dpvotfm!.!Tuboejoh!Dpnnjuuff!Bttjhonfou 7/2/c Qbdlfu!Qh/!35 April 19, 2022 – fice of Corporation Counsel Of Assignment Process Standing Committees and Buubdinfou;!Dpvouz!Cpbse!Psjfoubujpo!3133!Dpsqpsbujpo!Dpvotfm!.!Tuboejoh!Dpnnjuuff!Bttjhonfou 2 7/2/c Qbdlfu!Qh/!36 ation easurer; Tr Clerk; County an Resources; and Inform ttee ents: Corporation Counsel; mi inistrator; County . Standing Committees inistration Com chnology Designated DepartmCounty AdmFacilities; Finance; Hum Te Adm § Ø Buubdinfou;!Dpvouz!Cpbse!Psjfoubujpo!3133!Dpsqpsbujpo!Dpvotfm!.!Tuboejoh!Dpnnjuuff!Bttjhonfou 3 7/2/c Qbdlfu!Qh/!37 ent; nity Developm ttee mu mi Extension. - ents: Com ent Com Standing Committees (cont’d) nity Developm mu Designated DepartmRegister of Deeds; and UW Com § Ø Buubdinfou;!Dpvouz!Cpbse!Psjfoubujpo!3133!Dpsqpsbujpo!Dpvotfm!.!Tuboejoh!Dpnnjuuff!Bttjhonfou 4 7/2/c Qbdlfu!Qh/!38 an Services terans Service. Ve ents: Health and Hum an Services Board ent; Health Center; and Standing Committees (cont’d) Designated DepartmDepartm Health and Hum § Ø Buubdinfou;!Dpvouz!Cpbse!Psjfoubujpo!3133!Dpsqpsbujpo!Dpvotfm!.!Tuboejoh!Dpnnjuuff!Bttjhonfou 5 7/2/c Qbdlfu!Qh/!39 iner; and fice; Agency; Circuit s Of ttee mi Attorney’ ents: Child Support Services; Medical Exam fice. s Of f’ Standing Committees (cont’d) gency Support er Designated DepartmCourt; Clerk of Court; District EmSherif Public Protection and Judiciary Com § Ø Buubdinfou;!Dpvouz!Cpbse!Psjfoubujpo!3133!Dpsqpsbujpo!Dpvotfm!.!Tuboejoh!Dpnnjuuff!Bttjhonfou 6 7/2/c Qbdlfu!Qh/!3: ent; Departm . ents: Highway ttee mi Standing Committees (cont’d) Designated Departmand County Surveyor ansportation Com Tr § Ø Buubdinfou;!Dpvouz!Cpbse!Psjfoubujpo!3133!Dpsqpsbujpo!Dpvotfm!.!Tuboejoh!Dpnnjuuff!Bttjhonfou 7 7/2/c Qbdlfu!Qh/!41 of 9 bers. em ade up boards subject ers of mb 59.18(2)(c), the County me § an Services Board is m supervisors and 3 citizen m sconsin Statute Wi ation by the County Board. bers; 6 Standing Committees (cont’d) em inistrator shall appoint all Pursuant to Admto confirmThe Health and Humtotal m ØØ Buubdinfou;!Dpvouz!Cpbse!Psjfoubujpo!3133!Dpsqpsbujpo!Dpvotfm!.!Tuboejoh!Dpnnjuuff!Bttjhonfou 8 7/2/c Qbdlfu!Qh/!42 standing will have 5 supervisors. members are appointed by the . Standing Committees (cont’d) The other standing committees These standing committee County Board ChairEach supervisor will be appointed to at least one committee.No supervisor shall be a member of more than two standing committees. ØØØØ Buubdinfou;!Dpvouz!Cpbse!Psjfoubujpo!3133!Dpsqpsbujpo!Dpvotfm!.!Tuboejoh!Dpnnjuuff!Bttjhonfou 9 7/2/c Qbdlfu!Qh/!43 ’s ansportation Tr , and Administrator the County Administration, Community ganizational Meeting, the Chair shall Assignment Process . Chair ganizational Meeting, the County Board elects the Chair - ice thin five days of the Or At the Orand VNext, the County Board confirms appointments to the Health and Human Services (HHS) Board.Wiappoint the members of the Development, Public Protection and JudiciaryCommittees. ØØØ Buubdinfou;!Dpvouz!Cpbse!Psjfoubujpo!3133!Dpsqpsbujpo!Dpvotfm!.!Tuboejoh!Dpnnjuuff!Bttjhonfou 10 7/2/c Qbdlfu!Qh/!44 its own chair , until ember from elect its inistrator the Standing Adm ittee shall eeting of ganize. or be the Convener of the initial - the County self ittees to Standing Comm the assistance of Committee shall . eeting, each Assignment Process (cont’d) chair - the Standing Comm Each Standing The County Board Chair shall designate an appointed meach of meeting.At the first mand viceThe Convener is to conduct the initial mCommittee, with chair is selected. ØØØØ 8/2 COVER MEMO TO: County Board of Supervisors FROM: Ken Witt, County Administrator DATE: April 19, 2022 AGENDA ITEM: Election of Chairperson ______________________________________________________________________________ BACKGROUND INFORMATION Article Two, Section A. Election of officers is by secret ballot. A candidate for Chair shall be nominated by another Supervisor. At the close of nominations, each nominee for Chair shall address the County Board by responding to the following questions: 1. As County Board Chair, what will be your major objectives and priorities? 2. If you are elected, are there things you will try to change or do differently as County Board Chair? 3. How would you describe the style you will use in working with your fellow Supervisors, County committees, County Administrator and other staff? If no candidate receives a majority on the first vote, a second vote will be taken on the three nominees receiving the most votes. If no nominee receives a majority on the second vote, a third vote will be taken on the two nominees with the most votes. Qbdlfu!Qh/!45 8/3 COVER MEMO TO: County Board of Supervisors FROM: Ken Witt, County Administrator DATE: April 19, 2022 AGENDA ITEM: Election of Vice Chair ______________________________________________________________________________ BACKGROUND INFORMATION Article Two, Section A. Election of officers is by secret ballot. A candidate for Vice Chair shall be nominated by another Supervisor. If no candidate receives a majority on the first vote, a second vote will be taken on the three nominees receiving the most votes. If no nominee receives a majority on the second vote, a third vote will be taken on the two nominees with the most votes. Qbdlfu!Qh/!46 9/2 COVER MEMO TO: County Board of Supervisors FROM: Ken Witt, County Administrator DATE: April 19, 2022 AGENDA ITEM: Confirmation of County Administrator Appointments to the Health and Human Services Board ______________________________________________________________________________ BACKGROUND INFORMATION Subject to confirmation by the County Board, I am appointing the following Supervisors and citizens to the Health and Human Services Board: Lisa Lind - term ending 2025 Greg Tellijohn - term ending 2025 Shawn Anderson - filling vacant term ending 2023 Mike Barcalow - filling vacant term ending 2023 Dr. Paul McGinnis - term ending 2025 Qbdlfu!Qh/!47 Buubdinfou;!Spmf!pg!Dpvouz!Hpwfsonfou!!):465!;!Qsftfoubujpo!po!uif!Spmf!pg!Dpvouz!Hpwfsonfou* :/2/b 1 Qbdlfu!Qh/!48 t ernmen ty Gov n Witt, County Administrator Ke ole of Coun The R Buubdinfou;!Spmf!pg!Dpvouz!Hpwfsonfou!!):465!;!Qsftfoubujpo!po!uif!Spmf!pg!Dpvouz!Hpwfsonfou* :/2/b 2 Qbdlfu!Qh/!49 oles ties Dual R Coun ation egulations orcement rks Law enfVital records retentionCircuit CourtsElectionsPaLand use rSoil conservCounty extension •••••••• An arm of State governmentLocal unit of government responsive to local needs •• Buubdinfou;!Spmf!pg!Dpvouz!Hpwfsonfou!!):465!;!Qsftfoubujpo!po!uif!Spmf!pg!Dpvouz!Hpwfsonfou* :/2/b 3 Qbdlfu!Qh/!4: atute t not en xt than a city) ted by St nt re at. 59.54 an fe s Gr wer Po ety under Wis. St anted by statute s by statute otection and Saf “Home Rule” Authority (dif ve s expressly gr ovided to other ive and management authority only to the e at at. 59.51 ample, Public Pr es Only those powerFor exWis. St ••• Counties do not haLevy taxAdministrotherwise pr ••• Buubdinfou;!Spmf!pg!Dpvouz!Hpwfsonfou!!):465!;!Qsftfoubujpo!po!uif!Spmf!pg!Dpvouz!Hpwfsonfou* :/2/b 4 Qbdlfu!Qh/!51 d Functions ty Boar y management) ess ogr y to da pr te Basic Coun ey issues and opportunities alua than da es nt , ev re ate fe laws) ategic, addressing k ship (dif te ea tions, deleg or the County (cr budget and levy tax all mission and purpose te er xpecta ove lve, represent, and be accountable to the public OvVision fLong term, str gula ovide leader vo ••• InPrApprSet policiesSet eRe •••••• Buubdinfou;!Spmf!pg!Dpvouz!Hpwfsonfou!!):465!;!Qsftfoubujpo!po!uif!Spmf!pg!Dpvouz!Hpwfsonfou* :/2/b s 5 Qbdlfu!Qh/!52 visor Super ough creation of s l ova e function sus individual er tiv e v gely limited to policy making thr e a legisla es a majority vote by the Supervisor e function is lar equir authority is collectiv ’s s primarily serv y action r AnThe legislativlaws, establishing policies, and budgetary appr •• SupervisorSupervisor •• Buubdinfou;!Spmf!pg!Dpvouz!Hpwfsonfou!!):465!;!Qsftfoubujpo!po!uif!Spmf!pg!Dpvouz!Hpwfsonfou* :/2/b 6 Qbdlfu!Qh/!53 d tee Functions fices by the full County Boar Commit en up tions ak e t or or departments and of ommenda ec sight f esolutions elopment e budget r ive policy over at dinances and r view and mak cus on policy dev aft or eliminary work on policies bef PrCollaborReDrFo ••••• Buubdinfou;!Spmf!pg!Dpvouz!Hpwfsonfou!!):465!;!Qsftfoubujpo!po!uif!Spmf!pg!Dpvouz!Hpwfsonfou* :/2/b 7 Qbdlfu!Qh/!54 tee Chair Commit chair position: e or commission te ecommendations on behalf at County Board meetings or setting the agenda eports and r e r sponsible f esides at meetings RePrMak ••• When appointed to a commit • Buubdinfou;!Spmf!pg!Dpvouz!Hpwfsonfou!!):465!;!Qsftfoubujpo!po!uif!Spmf!pg!Dpvouz!Hpwfsonfou* :/2/b 8 Qbdlfu!Qh/!55 olicy es P d Mak How the Boar solutions dinances PlansBudgetsOrRe •••• Buubdinfou;!Spmf!pg!Dpvouz!Hpwfsonfou!!):465!;!Qsftfoubujpo!po!uif!Spmf!pg!Dpvouz!Hpwfsonfou* :/2/b 9 Qbdlfu!Qh/!56 s Plans ery 10 year ps to get te onditions and s e c ed” adoption by 2010 & review ev ed futur equir ting desir ment plans ect with “r e Plan ove lves set vo ommon plans ehensiv … ategic plans rks plans ate law in eff e StStrCapital imprPaEtc ••••• A Plan intherComprOther c ••• Buubdinfou;!Spmf!pg!Dpvouz!Hpwfsonfou!!):465!;!Qsftfoubujpo!po!uif!Spmf!pg!Dpvouz!Hpwfsonfou* :/2/b 10 Qbdlfu!Qh/!57 ets s d’ Budg t services will be t level they will be d determines wha t important document in the Boar ough which the Boar ovide services. ovided, how they will be funded, and to wha Document thrprfunded.The budget is the single mosduty to pr •• Buubdinfou;!Spmf!pg!Dpvouz!Hpwfsonfou!!):465!;!Qsftfoubujpo!po!uif!Spmf!pg!Dpvouz!Hpwfsonfou* :/2/b 11 Qbdlfu!Qh/!58 dinances s of the Or power , including court ate ernmental code ernmental body d to the corpor te tory ela egula ficials of the gov dinance is a local law ced by the of or LicensingZoning dinances can also be r escribes rules of conduct r •• An OrPrgovernmental bodyEnfactionsIt is intended to be a permanent part of the govOr ••••• Buubdinfou;!Spmf!pg!Dpvouz!Hpwfsonfou!!):465!;!Qsftfoubujpo!po!uif!Spmf!pg!Dpvouz!Hpwfsonfou* :/2/b 12 Qbdlfu!Qh/!59 solutions Re ess opinions, or xpr , e e less permanent or which ar rs ernmental bodies tte other gov acter y be used to adopt a budget ant special privileges, state policy ary in char esses or deals with ma esolution ma mpor AddrteUsed to grcommunicate with A R ••• Buubdinfou;!Spmf!pg!Dpvouz!Hpwfsonfou!!):465!;!Qsftfoubujpo!po!uif!Spmf!pg!Dpvouz!Hpwfsonfou* :/2/b 13 Qbdlfu!Qh/!5: d Chair s ty Boar d Coun d of Supervisor s or the County Boar son f e member te esper commit dinances ths er meetings of the County Boar s oa at. 59.12 signs all or Wis. St esides ov • PrAppoints standing AdministerCounterCommonly acts as spok ••••• Buubdinfou;!Spmf!pg!Dpvouz!Hpwfsonfou!!):465!;!Qsftfoubujpo!po!uif!Spmf!pg!Dpvouz!Hpwfsonfou* :/2/b t 14 Qbdlfu!Qh/!61 ernmen ty Gov rms of Coun Fo e Coordinator atorativ e ecutiv ee types: County ExCounty AdministrCounty Administr ••• Thr • Buubdinfou;!Spmf!pg!Dpvouz!Hpwfsonfou!!):465!;!Qsftfoubujpo!po!uif!Spmf!pg!Dpvouz!Hpwfsonfou* :/2/b e 15 Qbdlfu!Qh/!62 ecutiv ommissions ty Ex d & c Coun s to boar ive and management at tr ficer Wis. Stat. 59.17(2) – Heads and member e Of ects all adminis Wis. Stat. 59.17(6) ecutiv – Wis. Stat. 59.17(2)(a) s and dir – o County Board confirmation te dina Subject t to authority • Elected Chief Ex“Coorfunctions”Appoints Department Submits annual budget Ve ••••• Buubdinfou;!Spmf!pg!Dpvouz!Hpwfsonfou!!):465!;!Qsftfoubujpo!po!uif!Spmf!pg!Dpvouz!Hpwfsonfou* :/2/b r 16 Qbdlfu!Qh/!63 ato tr ommissions ds & c Wis. Stat. 59.18(1) ty Adminis esidence, political – d o r Coun en t s to boar giv ive and management at tr ”; no weight Heads and member ects all adminis ive Officer of the County Wis. Stat. 59.18(6) at – Wis. Stat. 59.18(2)(a) s and dir – o County Board confirmation te dina Subject t ppointed solely on merit • Appointed by majority vote of the County BoarChief Administr“Coorfunctions”Appoints Department Submits annual budget“Aaffiliation, etc. •••••• Buubdinfou;!Spmf!pg!Dpvouz!Hpwfsonfou!!):465!;!Qsftfoubujpo!po!uif!Spmf!pg!Dpvouz!Hpwfsonfou* :/2/b 17 Qbdlfu!Qh/!64 dinator it has tor if dina ative Coor tr ive Coor ator coordinates and directs” at cept: Adminis ator ex ather than “ ” r County Administr e or appointment authority or coordinating ve ecutiv Does not ha“responsible f •• Similar to the County AdministrCounty required to designate Administrneither an Ex •• Buubdinfou;!Spmf!pg!Dpvouz!Hpwfsonfou!!):465!;!Qsftfoubujpo!po!uif!Spmf!pg!Dpvouz!Hpwfsonfou* :/2/b s 18 Qbdlfu!Qh/!65 ficer titutional Of titution ages) ecords) se funds) Cons Cons orcement) d & other r ecord deeds, mortg jail, law enf 59.27 (59.40 (court records)59.43 (r59.23 (boar59.25 (collect & disper or by Article VI of the Wisconsin er f gister of Deeds easur SherifClerk of CourtReClerkTr ovided f ••••• PrDuties detailed in Chapter 59 of Wisconsin StatutesDuties ••• Buubdinfou;!Spmf!pg!Dpvouz!Hpwfsonfou!!):465!;!Qsftfoubujpo!po!uif!Spmf!pg!Dpvouz!Hpwfsonfou* :/2/b 19 Qbdlfu!Qh/!66 m s yste tinued ernment on s, their s c ficer ough the thr te d of Supervisor ovides a portion of the s ol ernment ol over Constitutional Officer e part of the County Gov titutional Of ol pr om the Sta s ar fr ontr te Cons ficer d c e functions ficiently to meet state mandates or) the County Boar utes ery limited contr tat fund suf titutional Of sus Legislativ er d has v , must e v s and authority emana ecutiv titution and s HoweverEx •• County BoarPrimarily restricted to budgetary contrLimitations on County Boarof checks and balances in County govWhile the Consand works with (not fpowerCons •••• Buubdinfou;!Spmf!pg!Dpvouz!Hpwfsonfou!!):465!;!Qsftfoubujpo!po!uif!Spmf!pg!Dpvouz!Hpwfsonfou* :/2/b 20 ts Qbdlfu!Qh/!67 elopment ty Departmen e Campus y ns Services rks ra Planning & ZoningPa te •• Health & Human ServicesHealth CarVeHighwaCommunity Dev Other Coun ••••• ces echnology esour ion Counsel tion T at tice Support Services orma cilities JusChild SupportCorporHuman RInfFinanceFa ••••••• Buubdinfou;!Spmf!pg!Dpvouz!Hpwfsonfou!!):465!;!Qsftfoubujpo!po!uif!Spmf!pg!Dpvouz!Hpwfsonfou* :/2/b 21 Qbdlfu!Qh/!68 ve ernance ole Gov staff ha ional r at e” e in oper f serv ole e r tiv y” s and Department Heads/ ” “When” and “Wher ” and “Wh ions at ) = “How d) = “What d of Supervisor sponsibilities es in primarily legisla sus Oper re ations (Staff nt licy (Boar d serv re PoOper fe licy ver ficials, Department Heads and staf •• County BoardifBoarOfPo •••• Buubdinfou;!Spmf!pg!Dpvouz!Hpwfsonfou!!):465!;!Qsftfoubujpo!po!uif!Spmf!pg!Dpvouz!Hpwfsonfou* :/2/b 22 d) Qbdlfu!Qh/!69 licy (Boar Po all mission and purpose ate elopment ey issues es vision gy dev esses k ate lated to the overquir ReReLonger termAddrStrDuty to the elector •••••• Buubdinfou;!Spmf!pg!Dpvouz!Hpwfsonfou!!):465!;!Qsftfoubujpo!po!uif!Spmf!pg!Dpvouz!Hpwfsonfou* :/2/b 23 f) Qbdlfu!Qh/!6: af ations (St Oper d gies ate aining ions ed trpolicies of the County Boar at ion to detail nt tte y oper es aes specializ esses department or individual issues y to da quirquir Implementation of policies and strDaAddrReReDuty to carry out •••••• Buubdinfou;!Spmf!pg!Dpvouz!Hpwfsonfou!!):465!;!Qsftfoubujpo!po!uif!Spmf!pg!Dpvouz!Hpwfsonfou* :/2/b 24 Qbdlfu!Qh/!71 er or o answer esponsibilities ed t t they hoped f eports to enable al, they should nev epar oles and R essional r of f R tion is not wha af taff are “taking a side” if the answer r alternatives and recommendations St fe esent pr ormed decisions o of e inf ed t essional ques of ion to remain politically neutr epar tions and pr at e on a pr s should not assume s ficials to mak primary duty during meetings is to be pr eceiv ’s essional ques e a position based on politics of affaff should be praff has an oblig Stprelected ofStas neededSttakSupervisorthey r •••• Buubdinfou;!Spmf!pg!Dpvouz!Hpwfsonfou!!):465!;!Qsftfoubujpo!po!uif!Spmf!pg!Dpvouz!Hpwfsonfou* :/2/b 25 Qbdlfu!Qh/!72 ces actices esour g ormation of public policy icounties.or ence er to learn about best pr .w Additional R www egion tion (WCA) s, meetings and conf or our r rkshop ficials Handbook Claire f Wo or newly elected County officials u Ea is a member of WCA arious seminar s v y workshop f er y 11, 2022 in oix County One daMa •• St. CrWCA is an association that works with the State on fWCA offWCA County Official •••• Wisconsin Statutes Chapter 59Wisconsin Counties OfWisconsin Counties Associa ••• Buubdinfou;!Cvehfu!Qsftfoubujpo!!):468!;!Qsftfoubujpo!po!Tusbufhjd!Qmboojoh-!Cvehfujoh-!Nboebufe t :/5/b 1 Qbdlfu!Qh/!73 ernmen vices, Gov oject , Mandated Ser ter Pr n Witt, County Administrator Cen eting Ke , Budg ategic Planning Str Buubdinfou;!Cvehfu!Qsftfoubujpo!!):468!;!Qsftfoubujpo!po!Tusbufhjd!Qmboojoh-!Cvehfujoh-!Nboebufe :/5/b 2 Qbdlfu!Qh/!74 , and ety or people and espect f Vision & Mission oviding health, saf e by pr futur with compassion and r s service or all. onment. trengthen our social and economic being f - will s be the County that deliver Tothe envirWewell •• Vision Statement: Mission Statement: •• Buubdinfou;!Cvehfu!Qsftfoubujpo!!):468!;!Qsftfoubujpo!po!Tusbufhjd!Qmboojoh-!Cvehfujoh-!Nboebufe :/5/b 3 Qbdlfu!Qh/!75 . t or the mosefficient manner esident and business. ategic Plan Goals Str inable, and ta oix County r s about support f designed spaces that meet the - e, sus ety environment. eholder ys in a saf or every St. Cr by providing well . oadband f . e Being - inclusive health and public saf -quality County highwa - ell all owing population tructur as ovide access to br able in our community ain high ve conversations with community stak Promote an HavulnerHelp prMaintServe our grneeds of the County ••••• Community WPublic Infr •• Buubdinfou;!Cvehfu!Qsftfoubujpo!!):468!;!Qsftfoubujpo!po!Tusbufhjd!Qmboojoh-!Cvehfujoh-!Nboebufe :/5/b 4 Qbdlfu!Qh/!76 . tinued on oix County . Goals c or St. Cr oix County orts f . ails.er ecruitment eff Tr dinances. we off ategic Planning arks and Str er services. ee experience and r cement of land use or y we off otect the water quality throughout St. Cr or ces ery esour ove and prove and develop County Pove the waove the employ ease awareness of the services al R ImprExpand the enfImprImprIncrImpr •••••• NaturService Deliv •• Buubdinfou;!Cvehfu!Qsftfoubujpo!!):468!;!Qsftfoubujpo!po!Tusbufhjd!Qmboojoh-!Cvehfujoh-!Nboebufe :/5/b . Qbdlfu!Qh/!77 . 2022 Public Hearing on budget and approval of tax levy Nov Oct. 2022 Committee of the Whole review of the County Administratorrecommended budget. , Standing Committees review of operating budget requests.Sep. 2022 , operating . Aug. 2022 County AdministratorFinance DirectorDepartment Heads meet to review budget requests. Departments start working on operating budget request. Committee of the Whole works on CIP July 2022 , reviews eam eam recommends June 2022 CIP Tcapital projects to County AdministratorCIP at Standing Committees. , CIP T ocess & Schedule . County Pr Capital Project requests to Finance Directorstarts reviewBoard adopts budget priorities.May 2022 priorities et March 2022 Committee of the Whole reviews budget with Department Heads Budg Buubdinfou;!Cvehfu!Qsftfoubujpo!!):468!;!Qsftfoubujpo!po!Tusbufhjd!Qmboojoh-!Cvehfujoh-!Nboebufe :/5/b Qbdlfu!Qh/!78 Fund Balance 9% Sales and Other Taxes 33% ces s Internal Service Fund Transfers 3% Other Property Taxes ear Transportation Charges 14% venue Sour Consistent with Prior Y Grants & Aid – Re - Charges for Services venue Sources Re Grants & Aid Other 6% 17% Fund Balance Charges for Services $113,728,502 Sales and Other Taxes 8% 10% Transportation Charges Property Taxes Internal Service Fund Transfers Buubdinfou;!Cvehfu!Qsftfoubujpo!!):468!;!Qsftfoubujpo!po!Tusbufhjd!Qmboojoh-!Cvehfujoh-!Nboebufe :/5/b Qbdlfu!Qh/!79 Debt 6% 11% Capital Projects Internal Service Funds Conservation/Recreation 14% Public Safety Highway tribution 13% General Govt Health Human Services Expense Dis 5% Debt - Public Safety Expense Distribution Capital Projects 16% Highway 5% Internal Service Funds 30% $113,728,502 Conservation/Recreation Health Human Services General Govt Buubdinfou;!Cvehfu!Qsftfoubujpo!!):468!;!Qsftfoubujpo!po!Tusbufhjd!Qmboojoh-!Cvehfujoh-!Nboebufe :/5/b Qbdlfu!Qh/!7: 40% 6% Capital Service/Supplies 5% Debt Service Debt Service Capital Service/Supplies Expenses by Category Expenses by Category - Benefits 34% Salaries Salaries 15% Benefits $113,728,502 Buubdinfou;!Cvehfu!Qsftfoubujpo!!):468!;!Qsftfoubujpo!po!Tusbufhjd!Qmboojoh-!Cvehfujoh-!Nboebufe 2022 :/5/b 2202 1202 Qbdlfu!Qh/!81 0202 9102 2018 8102 7102 6102 5102 4102 3102 2102 2014 1102 0102 Net New Construction 3.00%2.00%1.00%0.00% 2010 2006 alue rend 2002 alue T ed V ed V Equaliz 1998 ualiz Eq 1994 1990 1986 1982 - 8,000,000,0006,000,000,0004,000,000,0002,000,000,000 14,000,000,00012,000,000,00010,000,000,000 Buubdinfou;!Cvehfu!Qsftfoubujpo!!):468!;!Qsftfoubujpo!po!Tusbufhjd!Qmboojoh-!Cvehfujoh-!Nboebufe :/5/b 10 Qbdlfu!Qh/!82 owth pulation Gr Po 2021 2020 2015 2010 2005 2000 Population 1995 1990 St. Croix County Population 1985 1980 1975 1970 0 90,00080,00070,00060,00050,00040,00030,00020,00010,000 100,000 Buubdinfou;!Cvehfu!Qsftfoubujpo!!):468!;!Qsftfoubujpo!po!Tusbufhjd!Qmboojoh-!Cvehfujoh-!Nboebufe :/5/b 11 Qbdlfu!Qh/!83 ed FTEs 633 , 1%2022 Authoriz 630 , 0% 2021 631 , 3%2020 612 , 1%2019 ed FTE's Authoriz 603 , 2%2018 590 , 5%2017 560 2016 640620600580560540520 Buubdinfou;!Cvehfu!Qsftfoubujpo!!):468!;!Qsftfoubujpo!po!Tusbufhjd!Qmboojoh-!Cvehfujoh-!Nboebufe 2025 :/5/b Qbdlfu!Qh/!84 2020 2015 2010 2005 2000 ry to 1995 St. Croix County Historic Mill Rate 1990 1985 Mill Rate His 1980 1975 $6.00$5.00$4.00$3.00$2.00$1.00$0.00 ate ease ate ed value decr ate $3.11 of $3.02 in ease consecutive ar of mill r th Mill rper thousand dollars of equaliz6.2%in mill r9yedecr$.09 higher than record low rate2007 •••• Buubdinfou;!Cvehfu!Qsftfoubujpo!!):468!;!Qsftfoubujpo!po!Tusbufhjd!Qmboojoh-!Cvehfujoh-!Nboebufe :/5/b 13 Qbdlfu!Qh/!85 2% $700,000 - ease of 5% $750,000 - ge Increase of ra Assumptions ve emium Incr ositions to be Added ance Pr owth $500,000 ojections/ or New P ease with A al Deficit to address $800,000 e f ax Gr essur ep Incr StructurNet New Construction $600,000 Sales THealth InsurStPr •••••• 2023 Budget Pr • st et ca re 2023 Budg Fo Buubdinfou;!Cvehfu!Qsftfoubujpo!!):468!;!Qsftfoubujpo!po!Tusbufhjd!Qmboojoh-!Cvehfujoh-!Nboebufe :/5/b 14 Qbdlfu!Qh/!86 d te vices t do am costs such, we e manda ogr . As ovides, by t ar te el of service ce, but mos the pr ams r Mandated Ser fo ogr the lev te tax or those tha ed funding sour ovide specific pr a link al authority f ve d) to pry ha , the County is an arm of the Sta te pects the County to levy a ex te ed (manda d services mad services do not necessarily dicta et includes 25 pages of services the County pr tete ery equir e r As we learned earlierarMandanot, the StaMandadelivThe packDepartment, and lists the leg •••• Buubdinfou;!Cvehfu!Qsftfoubujpo!!):468!;!Qsftfoubujpo!po!Tusbufhjd!Qmboojoh-!Cvehfujoh-!Nboebufe :/5/b 15 Qbdlfu!Qh/!87 ter? 2040 projected (119,010) t Cen 2021 (93,596) ernmen 1990 (50,251) St. Croix County Population e in xpand the Gov e er mor e time s money o off ectiv yer eff - or more space, owing County axpa e space t st gr the t ease in the futur ste owing population fave ent need f nd as the need to e 2 e us mor a curr ates are near historic lows and o our gr ve ernment Center was built almost 30 e the arha s ago (built in 1993) What w WeOur population has nearly doubled since WeThis will givInterest r •Wisconsin•the Govyear•which will only incr•services t•rising, now is the most costto expand and sa Buubdinfou;!Cvehfu!Qsftfoubujpo!!):468!;!Qsftfoubujpo!po!Tusbufhjd!Qmboojoh-!Cvehfujoh-!Nboebufe :/5/b 16 Qbdlfu!Qh/!88 atus e space egular oject St ate Pr tablishing r interest r ge chitect to finaliz e es ra te ve ch 1, 2022 oject 2.92% a al on Mar apping up with ar ov or construction management mechanical and electrical – oup f d final appr act HCM ArchitectsThe Samuels GrKFI Engineering ••• County BoarBonds sold on April 4, 2022 @ Under contrDepartment meetings wrGovernment Center Building Subcommitmeeting schedule to check in on pr ••••• Buubdinfou;!Cvehfu!Qsftfoubujpo!!):468!;!Qsftfoubujpo!po!Tusbufhjd!Qmboojoh-!Cvehfujoh-!Nboebufe :/5/b Qbdlfu!Qh/!89 Timeline Buubdinfou;!Cvehfu!Qsftfoubujpo!!):468!;!Qsftfoubujpo!po!Tusbufhjd!Qmboojoh-!Cvehfujoh-!Nboebufe :/5/b 18 Qbdlfu!Qh/!8: enderings erior R Ext Buubdinfou;!Cvehfu!Qsftfoubujpo!!):468!;!Qsftfoubujpo!po!Tusbufhjd!Qmboojoh-!Cvehfujoh-!Nboebufe :/5/b 19 Qbdlfu!Qh/!91 - oix n o i rnment t d a n gove i m f r expansion to the St. Cr o - o f t n i ate e r e Sccwi.gov/center e vig r • h o NaCounty website: Wm• Buubdinfou;!Dpvouz!Cpbse!Psjfoubujpo!3133!Dpsqpsbujpo!Dpvotfm!.!Pqfo!Nffujoht!!):469!;!Qsftfoubujpo :/6/b Qbdlfu!Qh/!92 19, 2022 APRIL – W TION COUNSEL OFFICE OF CORPORA OPEN MEETINGS LA Buubdinfou;!Dpvouz!Cpbse!Psjfoubujpo!3133!Dpsqpsbujpo!Dpvotfm!.!Pqfo!Nffujoht!!):469!;!Qsftfoubujpo 2 :/6/b Qbdlfu!Qh/!93 is ent as .” fairs of governm eetings of all state and local ental business. the af the public and shall be open to all citizens at ation regarding ers of sconsin is that the public is entitled to the fullest and mb Wi me eetings law requires that “all m plete inform ental bodies shall be publicly held in places reasonably es unless otherwise expressly provided by law patible with the conduct of governm st com The policy of mocomThe open mgovernmaccessible to all tim POLICY§§ Buubdinfou;!Dpvouz!Cpbse!Psjfoubujpo!3133!Dpsqpsbujpo!Dpvotfm!.!Pqfo!Nffujoht!!):469!;!Qsftfoubujpo 3 :/6/b Qbdlfu!Qh/!94 . BODY the purpose of AL EETING of a GOVERNMENT Y M ust be liberally construed to achieve ent. Applies to EVERAll provisions mopen governm When does it apply?§§ Buubdinfou;!Dpvouz!Cpbse!Psjfoubujpo!3133!Dpsqpsbujpo!Dpvotfm!.!Pqfo!Nffujoht!!):469!;!Qsftfoubujpo 4 :/6/b Qbdlfu!Qh/!95 ental 19.82(1) § s. Stat. Wi mission, committee, .” , including purely advisory considered “governm com ental entity , board, mittees are ent of public body corporate and politic created by rtually any collective governm Includes a “state or local agencycouncil, departmconstitution, statute, ordinance, rule or orderVibodies.The County Board and subcombodies” under the statute. Definition of “Governmental Body”§§§ Buubdinfou;!Dpvouz!Cpbse!Psjfoubujpo!3133!Dpsqpsbujpo!Dpvotfm!.!Pqfo!Nffujoht!!):469!;!Qsftfoubujpo 5 :/6/b Qbdlfu!Qh/!96 d of Arts the Boar between two or more Court has required governmental School District, which was composed ea School District Education.” the Appleton sconsin Supreme involving governmental business Court decision from June 2017 which clarified Wi the school who gathered to review curriculum. ental body . Appleton Ar . isconsin Supreme isconsin Supreme Court explained that a “governmental body” includes more ficials. It also includes groups of individuals, such as the Communication Krueger v Recent Wdefinition of “governmThe Wthan just deliberate meetings ofMaterials Review Committee of of 17 individuals from This recent decision of the entities to review which boards, committees, councils, etc. must follow the open meetings law §§§ Buubdinfou;!Dpvouz!Cpbse!Psjfoubujpo!3133!Dpsqpsbujpo!Dpvotfm!.!Pqfo!Nffujoht!!):469!;!Qsftfoubujpo 6 :/6/b or Qbdlfu!Qh/!97 is or vested in the for the purpose of bers present em s course of action. ental body are present, the ental body ber of m , power or duties delegated to ental body’ num a governm a governm ed to be for the purpose of exercising the bers of , power or duties delegated to bers of and (2) the em eeting when (1) there is a purpose to engage in presum em ine the governm .” st: It is a m ore of the m rebuttably Te ental business; . ficient to determeting is “The convening of mexercising the responsibilities, authorityvested in the bodyShowersgovernmsufIf half or mmeresponsibilities, authoritybody Definition of “Meeting”§§§ Buubdinfou;!Dpvouz!Cpbse!Psjfoubujpo!3133!Dpsqpsbujpo!Dpvotfm!.!Pqfo!Nffujoht!!):469!;!Qsftfoubujpo 7 :/6/b Qbdlfu!Qh/!98 s realm of ative action (i.e.: to pass) or ficient in size to defeat a course of firm suf defeat). al action on matters within the governmental body’ The number of members st Te al or inform Any formauthority; includes discussion, decision, or information gathering.Power to control the course of action is either afnegative power (i.e.: to Negative quorum = action. Showers Purpose to Engage in Governmental Business§Number of Members Present§§ Buubdinfou;!Dpvouz!Cpbse!Psjfoubujpo!3133!Dpsqpsbujpo!Dpvotfm!.!Pqfo!Nffujoht!!):469!;!Qsftfoubujpo 8 :/6/b a Qbdlfu!Qh/!99 bers to em eetings, internet chat ake it possible for eeting” if certain e a “m itted to enough m chnology Te eeting essaging can becom . like “reply all” and “forward” m et. instant m constitute a m ssage to be instantaneously transm s, and Email features mecreate a quorum lephone conferences, video conferences, virtual m § Teroomconditions are mEmail can Open Meetings and §§ Buubdinfou;!Dpvouz!Cpbse!Psjfoubujpo!3133!Dpsqpsbujpo!Dpvotfm!.!Pqfo!Nffujoht!!):469!;!Qsftfoubujpo 9 :/6/b , to Qbdlfu!Qh/!9: groups of ay render explicitly ong separate e and m . am ong separate ined outcom . reach a quorum ent, exchanges ality size, who agree, tacitly or ber to ere form a series of gatherings am ay take place without violating the Open Meetings ” is ficient num s” produce a predeterm eetings a m less than quorum bers m em ly in suf held m - is no tacit or express agreem ers, each walking quorum alking quorum mb alking Quorums” A “meact uniform“WpubliclyIf there groups of mLaws. “W§§§ Buubdinfou;!Dpvouz!Cpbse!Psjfoubujpo!3133!Dpsqpsbujpo!Dpvotfm!.!Pqfo!Nffujoht!!):469!;!Qsftfoubujpo 10 :/6/b Qbdlfu!Qh/!:1 of the meeting, information gathering in any contemplated closed session, members of the public and the public notice at least 24 hours in advance place and subject matter governmental business. any action that would deprive the public of consideration and any should refrain from engaging reasonably likely to apprise that was not specifically noticed comes up at a meeting, the or from taking as is there be less than 2 hours notice. meeting shall be preceded by Everyof a meeting unless for good cause such notice is impossible or impractical. In no case mayNotice must give the “time, date, including that intended for in such form news media thereof.”If a subject/topic governmental bodyor discussion information about the conduct of Notice§§§ Buubdinfou;!Dpvouz!Cpbse!Psjfoubujpo!3133!Dpsqpsbujpo!Dpvotfm!.!Pqfo!Nffujoht!!):469!;!Qsftfoubujpo 11 :/6/b Qbdlfu!Qh/!:2 es. ental body to set aside a nt period. me its a governm public com eetings, as long as doing so does not disrupt be publicly held in places reasonably accessible to eeting as the public and shall be open to all citizens at all tim eetings law grants citizens the right to tape record or eetings law also perm ers of eetings shall eeting. mb All mmeThe open mvideotape open session mthe mThe open mportion of the m Accessibility§§§ Buubdinfou;!Dpvouz!Cpbse!Psjfoubujpo!3133!Dpsqpsbujpo!Dpvotfm!.!Pqfo!Nffujoht!!):469!;!Qsftfoubujpo 12 :/6/b Qbdlfu!Qh/!:3 evaluations gaining implications dismissal, demotion, discipline, licensing, and tenureemployment, promotion, compensation, and performance financial, medical, social or personal information judicial hearings - governmental body to convene in closed session: 1 exemptions to the open meeting requirement that permit (but do Judicial or quasiConsideration of Consideration of Consideration of Deliberating or negotiating the purchasing of public properties or conducting other public business when there is competitive or barDeliberating on unemployment insurance in a meeting at which all employer members or all employee members are excluded 1.2.3.4.5.6. There are 1not require) a Closed Session§ Buubdinfou;!Dpvouz!Cpbse!Psjfoubujpo!3133!Dpsqpsbujpo!Dpvotfm!.!Pqfo!Nffujoht!!):469!;!Qsftfoubujpo 13 :/6/b Qbdlfu!Qh/!:4 detection compensation ’s Specified deliberations involving the location of a burial siteConsideration of requests of confidential written advice from an ethics board Conferring with legal counsel with respect to litigationConsidering applications for probation or parole, or strategy for crime or preventionSpecified deliberations by the state council on unemployment insurance and worker 7.8.9.10.11. Closed Session (cont’d) Buubdinfou;!Dpvouz!Cpbse!Psjfoubujpo!3133!Dpsqpsbujpo!Dpvotfm!.!Pqfo!Nffujoht!!):469!;!Qsftfoubujpo 14 :/6/b Qbdlfu!Qh/!:5 the need for would compromise ting should be done in open session unless that Must convene in open session.Governmental body must pass a motion, by majority vote, to convene in closed session.Before voting, the chair must announce and record in open session the nature of the business to be discussed and the specific statutory exemption which is claimed to authorize closed session. This needs to be more than just stating the statute. Must explain reasoning.Vothe closed session Closed Session§§§§ Buubdinfou;!Dpvouz!Cpbse!Psjfoubujpo!3133!Dpsqpsbujpo!Dpvotfm!.!Pqfo!Nffujoht!!):469!;!Qsftfoubujpo 15 :/6/b If a . Qbdlfu!Qh/!:6 . Attorney have authority an open meetings law enforcement action or to enforce the open meetings law only after an . Penalties ay void any action taken at a meeting held in violation of open meetings Attorney General and the St. Croix County District istrict attorney has authority . ourt m Both the to enforce the open meeting lawA dindividual files a verified open meetings law complaint with the district attorneydistrict attorney refuses to commence fails to act within 20 days, the individual who filed the complaint has a right to bring an action, in the name of the state, to enforce open meetings lawA claw Enforcement and §§§ Buubdinfou;!Dpvouz!Cpbse!Psjfoubujpo!3133!Dpsqpsbujpo!Dpvotfm!.!Pqfo!Nffujoht!!):469!;!Qsftfoubujpo 16 :/6/b . Qbdlfu!Qh/!:7 , is subject to a , on the advice of counsel whose is to factually prove that he or she relied, in , or otherwise violates the law Penalties (Cont’d) 19.96 § can avoid liability is. Stat. a governmental body who knowingly attends a meeting held in s fees. W ember of Any mviolation of the open meetings lawforfeiture of between $25 and $300 for each violation and may be required to pay attorney’One way a member good faith and in an open and unconcealed mannerstatutory duties include the rendering of legal opinions as to the actions of the body Enforcement and §§ Buubdinfou;!Dpvouz!Cpbse!Psjfoubujpo!3133!Dpsqpsbujpo!Dpvotfm!.!Pqfo!Nffujoht!!):469!;!Qsftfoubujpo 17 :/6/b Qbdlfu!Qh/!:8 , 4315 or - 381 - Amos, Corporation Counsel, at 715 . have a question or concern related to the open meetings law Attorney Heather e you os@sccwi.gov .am Any questions? If at any timplease contact heather Questions?§§ Buubdinfou;!Dpvouz!Cpbse!Psjfoubujpo!3133!Dpsqpsbujpo!Dpvotfm!.!Qvcmjd!Sfdpset!boe!Cftu!Qsbdujdft :/6/c Qbdlfu!Qh/!:9 April 2022 Orientation – f Corporation Counsel Office o Public Records Buubdinfou;!Dpvouz!Cpbse!Psjfoubujpo!3133!Dpsqpsbujpo!Dpvotfm!.!Qvcmjd!Sfdpset!boe!Cftu!Qsbdujdft 2 :/6/c Qbdlfu!Qh/!:: ficial purpose or not form. 19.32(2)) § with of is. Stat. ficial or employee creates is a public . (W of . What is a “record”? a public form or characteristics, which has been created or is the agency Any material on which written, drawn, printed, spoken, visual, or electromagnetic information is recorded or preserved, regardless of physical being kept by an authorityContent determines whether it is a record, Not everything record.Must be created or kept in connection function of ØØØØ Buubdinfou;!Dpvouz!Cpbse!Psjfoubujpo!3133!Dpsqpsbujpo!Dpvotfm!.!Qvcmjd!Sfdpset!boe!Cftu!Qsbdujdft 3 :/6/c Qbdlfu!Qh/!211 or patents used for the it is actually a record a “record”? for sale or at a library rights, such as copyrights identical copy of What is NOT Narrowly construedDoes not fall under this exception if purpose it was commissioned Cannot just label it “Draft” Drafts, notes, and preliminary documentsPublished material available for Purely personal propertyMaterial with limited access Does not include an §§§ ØØØØØ Buubdinfou;!Dpvouz!Cpbse!Psjfoubujpo!3133!Dpsqpsbujpo!Dpvotfm!.!Qvcmjd!Sfdpset!boe!Cftu!Qsbdujdft 4 :/6/c Qbdlfu!Qh/!212 a and politic from a county or Definitions , ordinance rule or order governmental corporation - any of specified entities “having custody of which provides services related to public health or safety to the county or fice – ficial ” . , board, commission, council, department, or public body corporate overnmental or quasionprofit corporation that receives more than 50% of its funds State or local ofAn elected ofAn agencycreated by constitution, lawA gAny court of lawThe state assembly or senateA nmunicipality and municipality Authority record”; very similar to “governmental body” “ §§§§§§§ Ø Buubdinfou;!Dpvouz!Cpbse!Psjfoubujpo!3133!Dpsqpsbujpo!Dpvotfm!.!Qvcmjd!Sfdpset!boe!Cftu!Qsbdujdft 5 :/6/c Qbdlfu!Qh/!213 ficer and chief ntal health or ore positions me ficials or their designee ployee to act) of one or m mitted under . mittee of elected ade defaults are highest ranking of ust designate , if any vested by authority with full legal power to render ficer Definitions (cont’d) – ” ficial (but can designate an em any person who requests inspection of or to copy a record; of – ” ited rights for persons com inistrative of An elected The chairperson of a comEvery other authority mIf no designations are madm re lim Legal custodianRequester “decisions and carry out public records responsibilities§§§§“moincarcerated ØØ Buubdinfou;!Dpvouz!Cpbse!Psjfoubujpo!3133!Dpsqpsbujpo!Dpvotfm!.!Qvcmjd!Sfdpset!boe!Cftu!Qsbdujdft 6 :/6/c Qbdlfu!Qh/!214 selves of access atter the request The right record requested subject m e of plated. e and ation or by an authority are them The Request “magic words” itten request is not required WrThere are no specific Must reasonably describe the informMust be reasonably specific as to timCustodian should not have to guess what records the requester wants“Continuing” requests are not contemapplies only to records that exist at the timPublic records requests received “records” ØØØØØØØ Buubdinfou;!Dpvouz!Cpbse!Psjfoubujpo!3133!Dpsqpsbujpo!Dpvotfm!.!Qvcmjd!Sfdpset!boe!Cftu!Qsbdujdft 7 :/6/c cost Qbdlfu!Qh/!215 , at ’s ber and . with the requester in ficiently excessive to chill the requester suf pt to requester to clarify the scope of a to communicate be responsive to the request. ay contact a careful not to advise the requester about the num The Request (cont’d) ated to an overly broad request becomes his or her rights under the public records law t deny a request because it calls for a lot of records, however e point ecords custodian m Can’somwarrant rejectionA rconfusing request, or of records estimCustodians should be a way likely to be interpreted as an attemexercise of ØØØ Buubdinfou;!Dpvouz!Cpbse!Psjfoubujpo!3133!Dpsqpsbujpo!Dpvotfm!.!Qvcmjd!Sfdpset!boe!Cftu!Qsbdujdft 8 :/6/c Qbdlfu!Qh/!216 ited to inor § (lim their m is. Stats. selves or itted persons them herself (W herself to records that contain personally self or self or him The Requestor greater rights but context appropriately considered the person has not been denied physical placement) ation about requests by prisoners and comm )) state the purpose of the request , need not identify him itation on Need not GenerallyMotive not relevant, Limrecords that contain specific references to children for whomNote: a requester has identifiable inform19.35(1)(am ØØØØØ Buubdinfou;!Dpvouz!Cpbse!Psjfoubujpo!3133!Dpsqpsbujpo!Dpvotfm!.!Qvcmjd!Sfdpset!boe!Cftu!Qsbdujdft 9 :/6/c Qbdlfu!Qh/!217 that to and $1,000 documents by : “Send me these ie respond. records Attorney General indicates 10 business days and capricious delay (possibly punitive damages Custodian MUST soon as practicable and without delay” (no specific time period) Responding to the Request to forward to custodian of .”) If responding to request will take time, might be a good idea to communicate requesterFor a simple request the Penalties for arbitrary forfeiture)Response should indicate that you are not the custodian Response is required.Must respond “as §§§Do not need to adhere to requester timelines (FridayNot required § ØØØØ Buubdinfou;!Dpvouz!Cpbse!Psjfoubujpo!3133!Dpsqpsbujpo!Dpvotfm!.!Qvcmjd!Sfdpset!boe!Cftu!Qsbdujdft 10 :/6/c s Qbdlfu!Qh/!218 (includes and copying records and/or obtain or easily damaged if requested of a record facilities for inspection Inspection and Copies records comparable to those used by the authority’ equester generally may choose to inspect a equester must be provided equester is entitled to a copy A rcopies of the recordsA rof requested employeesMay impose reasonable restrictions on the manner of access to an original record if the record is irreplaceable A raudio and video tapes) ØØØØ Buubdinfou;!Dpvouz!Cpbse!Psjfoubujpo!3133!Dpsqpsbujpo!Dpvotfm!.!Qvcmjd!Sfdpset!boe!Cftu!Qsbdujdft 11 :/6/c Qbdlfu!Qh/!219 the curt to order release us asking record or part of a record, or delays Attorney General requesting an action for andam costs Enforcement and Penalties s fees written request to the district attorney of the county where the us it a ages of not less than $100 ndam authority withholds a Bring an action for mSubmrecord is located or to the maAttorney’DamOther actual If an granting access, the requester may:Penalties available on mandamus §§§§§ ØØ Buubdinfou;!Dpvouz!Cpbse!Psjfoubujpo!3133!Dpsqpsbujpo!Dpvotfm!.!Qvcmjd!Sfdpset!boe!Cftu!Qsbdujdft 12 :/6/c Qbdlfu!Qh/!21: ent ficers and ent resources. ficial acts of of business which underlie the xt Messages documents. isuse of governm Te ails generally are not subject to disclosure. fairs of the government, the of ail is one that has no connection to a governm the conduct of governmental giving public access to to the af Emails and ees or , purely personal em urely personal em Not related employpurpose for xts are records and subject to disclosure. Emails are records and subject to disclosure.HoweverA pfunction.Could be subject to disclosure if used as evidence in disciplinary investigation or to investigate the mTe § ØØØØØ Buubdinfou;!Dpvouz!Cpbse!Psjfoubujpo!3133!Dpsqpsbujpo!Dpvotfm!.!Qvcmjd!Sfdpset!boe!Cftu!Qsbdujdft 13 :/6/c - Qbdlfu!Qh/!221 s/issues essage text m nicate with mu Best Practices ber that – em to com ail, forward onto your County essages on personal phone , rem ail account. ail address that em ust be retained. xt Messages issued em essage on your personal phone regarding item - ail on your personal em Te ail and respond from receive an emreceive a text m es a record and m Only use your Countyconstituents.If you issued emIf you addressed as a County Board SupervisorbecomBest practice is to not send/receive text mregarding County business. Emails and ØØØØ Buubdinfou;!Dpvouz!Cpbse!Psjfoubujpo!3133!Dpsqpsbujpo!Dpvotfm!.!Qvcmjd!Sfdpset!boe!Cftu!Qsbdujdft 14 :/6/c Qbdlfu!Qh/!222 your ou make ge number of public users. … ge number of public users. ok set up a separate account from kT Ti Best Practices , recorded communications y – SnapChat do not share fake news, confidential information, or ficial, any – communicate with a larget into trouble with a lar , Instagram, elected of to quickly to quickly witter Social Media this includes social media and texting. – ou decide to use a social media account, Good wayGood wayAs a publicly regarding county business are subject to public records and open meetings laws Facebook, TIf ypersonal account.Be smart and professional rumors. §§§ ØØØ Buubdinfou;!Dpvouz!Cpbse!Psjfoubujpo!3133!Dpsqpsbujpo!Dpvotfm!.!Qvcmjd!Sfdpset!boe!Cftu!Qsbdujdft 15 :/6/c Qbdlfu!Qh/!223 . assume anything – do not share fake news, confidential context. – Best Practices (cont’d) – t post or share anything that you would not Don’ rumors. – already adopted by the board. Social Media eat social media like talking to news media Be smart and professional information, or Tryou say can be taken out of Rule of thumb want to be printed on the front page of the newspaperBe clear that you are stating your own individual opinion unless it is a position ØØØØ Buubdinfou;!Dpvouz!Cpbse!Psjfoubujpo!3133!Dpsqpsbujpo!Dpvotfm!.!Qvcmjd!Sfdpset!boe!Cftu!Qsbdujdft 16 :/6/c Qbdlfu!Qh/!224 . Attorney .amos@sccwi.gov email: heather Corporation Counsel, to assist you with processing 4315 or - Complying with a Request 381 - receive a request for records, please contact If you Heather Amos, the request.Call: 715 ØØ