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Home My WebLink About03-04-2014 County Board Minutes MINUTES BOARD OF SUPERVISORS March 4, 2014 9:00 AM County Board Room - Government Center 1101 Carmichael Road, Hudson, Wisconsin CALL TO ORDER INVOCATION - TIM SACKETT, TRANSPORT FOR CHRIST, HUDSON PLEDGE ALLEGIANCE TO THE FLAG ROLL CALL Attendee Name Organization Title Status Arrived Travis Schachtner St. Croix County Supervisor Present Agnes Ring St. Croix County Supervisor Present Tim Hood St. Croix County Supervisor Present Daryl Standafer St. Croix County Chair Present Fred Yoerg St. Croix County Supervisor Present Buck Malick St. Croix County Supervisor Present Chris Kilber St. Croix County Supervisor Absent Richard Ottino St. Croix County Supervisor Present Tom Hawksford St. Croix County Supervisor Absent Dave Ostness St. Croix County Supervisor Absent Roger Larson St. Croix County Vice Chair Present Fred Horne St. Croix County Supervisor Absent Ron Kiesler St. Croix County Supervisor Absent Andy Brinkman St. Croix County Supervisor Present David Peterson St. Croix County Supervisor Absent Joe Hurtgen St. Croix County Supervisor Absent Brian Hurtgen St. Croix County Supervisor Absent Duane Russett St. Croix County Supervisor Present William Peavey St. Croix County Supervisor Present CONSENT AGENDA (Unless separation of an item is requested, all will be adopted in one motion.) RESULT: APPROVED [UNANIMOUS] MOVER: William Peavey, Supervisor SECONDER: Buck Malick, Supervisor AYES: Travis Schachtner, Agnes Ring, Tim Hood, Daryl Standafer, Fred Yoerg, Buck Malick, Richard Ottino, Roger Larson, Andy Brinkman, Duane Russett, William Peavey ABSENT: Chris Kilber, Tom Hawksford, Dave Ostness, Fred Horne, Ron Kiesler, David Peterson, Joe Hurtgen, Brian Hurtgen 1. Minutes Approval 1. January 7, 2014 9:00 AM 2. Date of Next Meeting - April 15, 2014 3. Rezonings 1. Amendments to St. Croix County Code of Ordinances Land Use and Development Chapter 17 Zoning Section 17.72 Rezoning Amendments - Peterson, Town of Erin Prairie 2. Amendments to St. Croix County Code of Ordinances Land Use and Development Chapter 17 Zoning Section 17.72 Rezoning Amendments - Troy Burne LLC, Town of Troy PUBLIC COMMENT FOR ITEMS NOT ON AGENDA* No public comments PRESENTATIONS OR RECOGNITIONS 1. State of the City Report - City of River Falls No presentation. RESULT: DISCUSSED 2. Proclamation - County Government Month Chair Standafer announced he had issued a proclamation proclaiming April 2014 as County Government Month, in cooperation with the National Counties Association. RESULT: DISCUSSED APPOINTMENTS None COUNTY ADMINISTRATOR'S REPORT 1. Financial Update Financial Reports No questions or comments. RESULT: DISCUSSED 2. Capital Projects Update County Administrator Patrick Thompson reported on 2012 to 2014 County Board achievements and provided an update on the 911 and St. Croix County Services Center remodeling. Review of construction costs and estimated needs for 2014 bonding. Thompson reviewed Government Center renovations in 2013 noting a budgeted amount of $340,000. Review of County Administrator 2013 – 2014 goals set by the County Board. Thompson introduced Travis Gaetz the new Community Justice Collaborating Council Coordinator. Malick asked if there have been efforts regarding intergovernmental cooperation and joint purchasing. Thompson reported shared purchasing and equipment use has been explored with area municipalities and schools. RESULT: DISCUSSED ANNUAL DEPARTMENT REPORTS 1. Veterans Service Department 2013 Annual Report No questions. RESULT: DISCUSSED OLD AND NEW BUSINESS 1. Resolution to Approve Highway Wage Grid Human Resources Director Tammy Funk explained there was an analysis of the positions completed and also cleans-up highway staff pay rates. Discussion regarding compliance with State Statutes on prevailing wage for projects. Funk explained for certain jobs, a comparison will need to be done to the pay rate and prevailing wage requirements but will be subject to prevailing wage and noted further work is being done with respect to prevailing wage as it is project-based. Corporation Counsel Scott Cox explained the resolution requires a two-thirds vote of entire membership of the board - 13 votes but noted there are not 13 present. This resolution proposes to spend unbudgeted funds and therefore constitutes a budget amendment under Wisconsin Statute §65.90(5). Cox explained an option would be to strike the last paragraph (lines 22 and 23) which reads: “BE IT FURTHER RESOLVED that funding to implement the highway employee pay plan and adjustments be transferred from excess general fund sale tax revenue.” If stricken the Highway Department would be required to pay for this within the existing funds of its budget and in the event it did not have enough funds, later action by the County Board to amend the budget or perhaps a Contingency Fund transfer by the Administration Committee would be necessary. Motion by Malick, 2nd by Yoerg to amend the resolution by striking lines 22 and 23. Peavey indicated there is not enough money in the Highway Department to fund the additional $92,000. Thompson suggested absorbing costs as possible and then at yearend transfer funds from the general fund or contingency fund if necessary. Amendment passed: Yes - 8; No - 3 (Nays: Schachtner, Larson, Peavey). RESULT: ADOPTED AS AMENDED [9 TO 2] MOVER: Buck Malick, Supervisor SECONDER: Fred Yoerg, Supervisor AYES: Travis Schachtner, Agnes Ring, Tim Hood, Daryl Standafer, Fred Yoerg, Buck Malick, Richard Ottino, Andy Brinkman, Duane Russett NAYS: Roger Larson, William Peavey ABSENT: Chris Kilber, Tom Hawksford, Dave Ostness, Fred Horne, Ron Kiesler, David Peterson, Joe Hurtgen, Brian Hurtgen 2. Resolution to Approve Nursing Home Wage Grid Corporation Counsel Cox explained funds will not be paid out of sales tax revenue or unappropriated revenue. This resolution does not specify a fund for additional funds to cover the $22,000 needed. Therefore this resolution only requires a majority vote. Cox confirmed the Fiscal Impact indicates “excess Sales Tax Revenue”, but the language is not within the body of the resolution and will remain a majority vote and funds will be absorbed in the Nursing Home budget. RESULT: ADOPTED [UNANIMOUS] MOVER: Agnes Ring, Supervisor SECONDER: Tim Hood, Supervisor AYES: Travis Schachtner, Agnes Ring, Tim Hood, Daryl Standafer, Fred Yoerg, Buck Malick, Richard Ottino, Roger Larson, Andy Brinkman, Duane Russett, William Peavey ABSENT: Chris Kilber, Tom Hawksford, Dave Ostness, Fred Horne, Ron Kiesler, David Peterson, Joe Hurtgen, Brian Hurtgen 3. Resolution Establishing Compensation for Elected Officials for the Years 2015 - 2018 No discussion. RESULT: ADOPTED [UNANIMOUS] MOVER: Agnes Ring, Supervisor SECONDER: Andy Brinkman, Supervisor AYES: Travis Schachtner, Agnes Ring, Tim Hood, Daryl Standafer, Fred Yoerg, Buck Malick, Richard Ottino, Roger Larson, Andy Brinkman, Duane Russett, William Peavey ABSENT: Chris Kilber, Tom Hawksford, Dave Ostness, Fred Horne, Ron Kiesler, David Peterson, Joe Hurtgen, Brian Hurtgen 4. Resolution Designating the Health and Human Services Department as the Administering Agency for the Coordinated Services Team Initiative Thompson indicated to be eligible for grant dollars the County Board needs to approve this resolution. RESULT: ADOPTED [UNANIMOUS] MOVER: Tim Hood, Supervisor SECONDER: Roger Larson, Vice Chair AYES: Travis Schachtner, Agnes Ring, Tim Hood, Daryl Standafer, Fred Yoerg, Buck Malick, Richard Ottino, Roger Larson, Andy Brinkman, Duane Russett, William Peavey ABSENT: Chris Kilber, Tom Hawksford, Dave Ostness, Fred Horne, Ron Kiesler, David Peterson, Joe Hurtgen, Brian Hurtgen 5. Ordinance to Repeal and Recreate Chapter 2, Records Retention of the St. Croix County Code of Ordinances with the Adoption of the Wisconsin Public Records Board Records Retention/Disposition Schedule Cox explained counties are required to keep records for certain statutory periods. If there is not a specific statutory period then the default is seven years. Counties are authorized to have retention schedules pursuant to Wisconsin Statutes Chapter 59 and must be approved by the Public Records Board. Those retention schedules expire every ten years and St. Croix County’s retention schedule will expire in June 2014. Cox explained a model schedule was created by various parties throughout the State of Wisconsin and this ordinance would adopt the model schedule and go in effect and replace the existing records retention schedule under Chapter 2. RESULT: ENACTED [UNANIMOUS] MOVER: Agnes Ring, Supervisor SECONDER: Travis Schachtner, Supervisor AYES: Travis Schachtner, Agnes Ring, Tim Hood, Daryl Standafer, Fred Yoerg, Buck Malick, Richard Ottino, Roger Larson, Andy Brinkman, Duane Russett, William Peavey ABSENT: Chris Kilber, Tom Hawksford, Dave Ostness, Fred Horne, Ron Kiesler, David Peterson, Joe Hurtgen, Brian Hurtgen 6. Resolution Amending Rules and Bylaws of the Board of Supervisors of St. Croix County Cox indicated this resolution requires a two-thirds vote of the majority of the entire County Board membership (13). That requirement may be suspended by a two-thirds vote of the Board present. If the rules are suspended the Board could vote on this resolution today. Based on the discussion and no motion, Chair Standafer will carry this item over to the April County Board meeting. RESULT: NO ACTION Next: 4/15/2014 9:00 AM 7. Resolution Authorizing St. Croix River Crossing Growth Management Mitigation Funds to Purchase Countywide LiDAR Data Motion by Ring, 2nd by Brinkman to approve. Ring provided a background and the use of Light Imaging Detection and Radar (LiDAR) by various groups. The cost of LiDAR data acquisition and analysis software is $165,000. The Community Development Department is requesting $30,000 to acquire LiDAR data collection services from the St. Croix Rivers Mitigation Project Fund. Cox explained this requires a two-thirds majority vote of the entire membership of the County Board as it is a budget amendment for funds which were not appropriated in the budget. He added there is no way for the County Board to pass this today and advised it be postponed until next month. Motion by Schachtner, 2nd by Yoerg to postpone this matter until the April 15, 2014 County Board meeting. RESULT: POSTPONED [10 TO 1] Next: 4/15/2014 9:00 AM MOVER: Travis Schachtner, Supervisor SECONDER: Fred Yoerg, Supervisor AYES: Travis Schachtner, Agnes Ring, Tim Hood, Daryl Standafer, Fred Yoerg, Buck Malick, Roger Larson, Andy Brinkman, Duane Russett, William Peavey NAYS: Richard Ottino ABSENT: Chris Kilber, Tom Hawksford, Dave Ostness, Fred Horne, Ron Kiesler, David Peterson, Joe Hurtgen, Brian Hurtgen 8. Ordinance Repealing Chapter 17 Subchapter III Section 17.25-17.35 Shoreland Zoning and Recreating as Chapter 17 Subchapter III Section 17.30 Shoreland Overlay Districts and Amending Related Shoreland Text, Definitions and References in Chapters 11, 13 and 17. Ring provided a background of the revised zoning ordinance noting the overall intent is to update St. Croix County’s zoning related to shorelands and wetlands. The goal is to improve water quality, fish and wildlife habitat and the natural scenic beauty. Ring added two public hearings were held and the Community Development Department (CDD) worked with the DNR on the revisions. The ordinance provides more flexible and site specific mitigation efforts. Discussion. Malick provided an explanation of the similarities in regulations the Board of Adjustment needs to follow. Peavey requested clarification on the effects on the agriculture community and farm wetlands. CDD Director Ellen Denzer explained this does not impact the farming and agriculture activities on inland wetlands, but noted the DNR and Corp of Engineers' regulations will apply. RESULT: ENACTED [UNANIMOUS] MOVER: Agnes Ring, Supervisor SECONDER: Andy Brinkman, Supervisor AYES: Travis Schachtner, Agnes Ring, Tim Hood, Daryl Standafer, Fred Yoerg, Buck Malick, Richard Ottino, Roger Larson, Andy Brinkman, Duane Russett, William Peavey ABSENT: Chris Kilber, Tom Hawksford, Dave Ostness, Fred Horne, Ron Kiesler, David Peterson, Joe Hurtgen, Brian Hurtgen 9. Report on Limiting Free Plastic Bags in St. Croix County - Community Development Committee Ring reported CDD does not recommend the Community Development Committee proceed with the proposed resolution. The CDD recommends a positive educational approach rather than a regulatory one. Staff is suggesting overall work done with recycling. Malick thanked the committee and staff for the report. RESULT: DISCUSSED COUNTY CLERK'S REPORT OF CORRESPONDENCE AND REZONING REQUESTS Correspondence from Senator Harsdorf was read. ANNOUNCEMENTS Chair Standafer indicated a memo prepared by Corporation Counsel Cox regarding the Joint Library was distributed and provides an opinion which addresses the issue from the November 2013 County Board meeting. Cox’s opinion provides the County can not require the Joint Library to pay the County’s reimbursement to other libraries in the county for any shortfall in rural circulation resulting from the Joint Library’s failure to pay the affected libraries. In addition, the County does not have the legal authority to rescind its approval of the Town of Hudson and the Town of St. Joseph participating in the Joint Library Chair Standafer announced upcoming WCA District meetings following the spring election April 24, 2014; and the County Official Workshop scheduled for May 7th. Both will take place in Eau Claire. County Board Orientation is scheduled for April 10th for all Board members. Chair Standafer expressed his appreciation to work with this Board and serving as County Board Chair. On behalf of Vice Chair Larson, Chair Standafer expressed appreciation for the courtesies as well as thoughts, prayers and cards in memory of Marcella Larson. ADJOURNMENT - 10:56 AM