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HomeMy WebLinkAbout09-02-2014 County Board Minutes MINUTES BOARD OF SUPERVISORS September 2, 2014 9:00 AM County Board Room - Government Center 1101 Carmichael Road, Hudson, Wisconsin CALL TO ORDER INVOCATION-KEVIN HANKE, BETH IMMANUEL, HUDSON PLEDGE ALLEGIANCE TO THE FLAG ROLL CALL Attendee Name Organization Title Status Arrived Travis Schachtner St. Croix County Supervisor Present Agnes Ring St. Croix County Supervisor Present Christopher Babbitt St. Croix County Supervisor Present Howard Novotny St. Croix County Supervisor Present Roy Sjoberg St. Croix County Supervisor Present Stephen Nielsen St. Croix County Supervisor Present Chris Kilber St. Croix County Supervisor Absent Scott Nelson St. Croix County Supervisor Present Jill Ann Berke St. Croix County Supervisor Present Dave Ostness St. Croix County Vice Chair Present Roger Larson St. Croix County Chair Present Daniel Hansen St. Croix County Supervisor Present Ron Kiesler St. Croix County Supervisor Present Andy Brinkman St. Croix County Supervisor Late 9:43 AM David Peterson St. Croix County Supervisor Present Paulette Anderson St. Croix County Supervisor Present Judy Achterhof St. Croix County Supervisor Present Shaela Leibfried St. Croix County Supervisor Present William Peavey St. Croix County Supervisor Present CONSENT AGENDA (Unless separation of an item is requested, all will be adopted in one motion.) RESULT: APPROVED [UNANIMOUS] MOVER: Dave Ostness, Vice Chair SECONDER: William Peavey, Supervisor AYES: Travis Schachtner, Agnes Ring, Christopher Babbitt, Howard Novotny, Roy Sjoberg, Stephen Nielsen, Scott Nelson, Jill Ann Berke, Dave Ostness, Roger Larson, Daniel Hansen, Ron Kiesler, David Peterson, Paulette Anderson, Judy Achterhof, Shaela Leibfried, William Peavey ABSENT: Chris Kilber, Andy Brinkman 1. Minutes Approval August 5, 2014 9:00 AM 2. Date of Next Meeting - October 7, 2014 - 9:00 A.M. 3. Rezonings None. PUBLIC COMMENT FOR ITEMS NOT ON AGENDA* None. ANNUAL DEPARTMENT REPORTS 1. Circuit Court Judges and Family Court Commissioner Annual Report - September 2014 Present: Judge Lundell, Judge Needham, Judge Cameron, Court Commissioner Tim Heckman and Family Court Commissioner Stephen Dunlap, Acting Clerk of Court Kristi Severson, Register in Probate Ericka Nelson and Community Justice Collaborating Council (CJCC) Coordinator Mike O'Keefe Judge Lundell introduced the current judges and highlighted judgeship history, staffing and case load. Judge Lundell introduced Acting Clerk of Court Kristi Severson. Severson highlighted Clerk of Court annual report. Judge Lundell reported on the future need for a fifth Circuit Court but noted there are only four courtrooms. Judge Lundell highlighted Drug Court activities and the difference it makes. He commended Judge Vlack and Amber Perry for their work with the Drug Court program and highlighted the Juvenile Treatment Court. Judge Lundell introduced Register in Probate Ericka Nelson who summarized the duties of the Register in Probate office. Judge Lundell highlighted Community Justice Collaborating Council (CJCC) and introduced Mike O'Keefe as the CJCC Coordinator. O'Keefe highlighted CJCC activities and duties. Judge Lundell thanked the County Board and County Administrator Patrick Thompson for their support. Family Court Commissioner Steve Dunlap and Court Commissioner Tim Heckman summarized their duties and case load. Judge Needham reported on his duties as Chief Judge of the 10th Judicial District and noted the approval of 2015 circuit court support grant. RESULT: DISCUSSED 2. Register in Probate Annual Department Report - September 2014 Register in Probate Ericka Nelson highlighted the duties of the Register in Probate office. RESULT: DISCUSSED 3. Clerk of Court Annual Department Report - September 2014 Acting Clerk of Court Kristi Severson summarized the annual report for the Clerk of Circuit Court and described the various duties of the Clerk of Court office, highlighting the recent implementation of e-filing. RESULT: DISCUSSED PRESENTATIONS OR RECOGNITIONS Employee Recognition Thompson recognized the following: Health and Wellness/Picnic Committee: Cari Leu, Jill Beskar, Jode Frick Formiller, Julie Nelson, Justin Townsend, Kelly Schroeder, Kris Anderson, Liza Gibson, Mary Hofland, Mike Traynor, Sue Lindberg, Tammy Funk, Teresa Kvam, Jeff Klatt, Terrie Vold, Jodi Malmgren, Jackie Montreal, Miss Zopp. The mission of the Health & Wellness Committee is to empower St Croix County employees and their families to live a healthy, balanced lifestyle. Citizen Board Member: Leon Berenschot for his years of service on the County Board, Health and Human Services Board and various other committees from 1996 to 2014. Register of Deeds Department: Beth Pabst, Sandi Hanson, Rachel Trudell, Kristin Granberg, Amy Sabelko Recognizing the Register of Deeds Department for the recording the one millionth real estate document for St. Croix County. RESULT: DISCUSSED APPOINTMENTS Appointment of Michael O'Keefe as the Community Justice Collaboration Council Coordinator County Administrator Patrick Thompson recommended the appointment of Mike O'Keefe as CJCC Coordinator. Thompson reported on O'Keefe's employment background. Thompson requested the support of the County Board for this appointment. RESULT: APPROVED [UNANIMOUS] MOVER: Andy Brinkman, Supervisor SECONDER: Ron Kiesler, Supervisor AYES: Travis Schachtner, Agnes Ring, Christopher Babbitt, Howard Novotny, Roy Sjoberg, Stephen Nielsen, Scott Nelson, Jill Ann Berke, Dave Ostness, Roger Larson, Daniel Hansen, Ron Kiesler, Andy Brinkman, David Peterson, Paulette Anderson, Judy Achterhof, Shaela Leibfried, William Peavey ABSENT: Chris Kilber COUNTY ADMINISTRATOR'S REPORT Thompson reported on the process of working through the 2015 budget requests. HHS Board created a subcommittee looking at the Health Center projects - nine companies responded to the RFP. The intent is to interview four companies. Thompson recognized Paulette Anderson, Shaela Liebfried and Deb Rasmussen (HHS Board members) as well as Dan Hansen, Roy Sjoberg and Dave Ostness who serve on this subcommittee. Thompson recognized Achterhof and Sjoberg members of the Staff Advisory Subcommittee and their work on the employee handbook. Thompson noted a vacancy on the HHS Board citizen membership and is in the process of recruiting to fill this vacancy noting a deadline of September 12th to submit applications to Thompson. Financial Reports No questions. RESULT: DISCUSSED OLD AND NEW BUSINESS 1. An Ordinance Adopting Amended Zoning District Maps for 17 of 21 St. Croix County, WI Towns Ring provided an overview of the process and ordinance. She reported 17 towns stayed in county zoning; 4 opted out. Ring commended Community Development Department (CDD) staff and the towns for their work. Ring introduced CDD Director Ellen Denzer and Amanda Engesether as project leader. RESULT: ENACTED [UNANIMOUS] MOVER: Agnes Ring, Supervisor SECONDER: Daniel Hansen, Supervisor AYES: Travis Schachtner, Agnes Ring, Christopher Babbitt, Howard Novotny, Roy Sjoberg, Stephen Nielsen, Scott Nelson, Jill Ann Berke, Dave Ostness, Roger Larson, Daniel Hansen, Ron Kiesler, Andy Brinkman, David Peterson, Paulette Anderson, Judy Achterhof, Shaela Leibfried, William Peavey ABSENT: Chris Kilber 2. Resolution to Support Regulation of E-Cigarettes Babbitt provided a background on this issue. RESULT: ADOPTED [17 TO 0] MOVER: Christopher Babbitt, Supervisor SECONDER: Judy Achterhof, Supervisor AYES: Travis Schachtner, Agnes Ring, Christopher Babbitt, Howard Novotny, Roy Sjoberg, Scott Nelson, Jill Ann Berke, Dave Ostness, Roger Larson, Daniel Hansen, Ron Kiesler, Andy Brinkman, David Peterson, Paulette Anderson, Judy Achterhof, Shaela Leibfried, William Peavey ABSTAIN: Stephen Nielsen ABSENT: Chris Kilber 3. Resolution to Support Local Control and Health Impact Assessment on Frac Sand Mining Motion by Babbitt, 2nd by Schachtner. Babbitt provided a history and indicated the HHS Board requested City of Glenwood City delay the annexation agreement to allow time to review the public health implications of the frac sand mines. The HHS Board felt its important St. Croix County Board go on record in supporting local control such as frac sand mining. Discussion regarding local control. Berke suggested after the fall election to invite St. Croix County legislators to have an open discussion at a County Board meeting to discuss the core issue of control. Schachtner expressed concerns regarding the impact of the mines to infrastructure. RESULT: ADOPTED [16 TO 2] MOVER: Christopher Babbitt, Supervisor SECONDER: Travis Schachtner, Supervisor AYES: Travis Schachtner, Agnes Ring, Christopher Babbitt, Howard Novotny, Roy Sjoberg, Scott Nelson, Jill Ann Berke, Dave Ostness, Roger Larson, Daniel Hansen, Ron Kiesler, David Peterson, Paulette Anderson, Judy Achterhof, Shaela Leibfried, William Peavey NAYS: Stephen Nielsen, Andy Brinkman ABSENT: Chris Kilber 4. Resolution to Approve a Finance Position Upgrade Thompson reported this resolution was endorsed by the Administration Committee to fill and upgrade a vacant position in the Finance Department to a lead worker. Finance Director Tabatha Hansen confirmed there are sufficient funds in the 2014 to fund this position and estimated $1,400 for the remainder of 2014 budget. Hansen provided a brief background for the need of this upgrade. RESULT: ADOPTED [UNANIMOUS] MOVER: Travis Schachtner, Supervisor SECONDER: Ron Kiesler, Supervisor AYES: Travis Schachtner, Agnes Ring, Christopher Babbitt, Howard Novotny, Roy Sjoberg, Stephen Nielsen, Scott Nelson, Jill Ann Berke, Dave Ostness, Roger Larson, Daniel Hansen, Ron Kiesler, Andy Brinkman, David Peterson, Paulette Anderson, Judy Achterhof, Shaela Leibfried, William Peavey ABSENT: Chris Kilber 5. Resolution Supporting Maintaining the Existing County Administrator Form of Government Schachtner provided a background of this resolution noting the Human Resource (HR) Employee Handbook was revised based on the current form of governance. Sjoberg spoke in favor of maintaining the County Administrator form of governance and commended the work of County Administrator Thompson's willingness to listen and address concerns. Sjoberg acknowledged receipt of a letter from Norm Matzek emailed to all County Supervisors and requested this letter be made part of record. Sjoberg acknowledged HR Director Tammy Funk and Corporation Counsel Paralegal Kathy Spott for their work on revisions to the HR Handbook which includes provisions for checks and balances. Sjoberg reported on the need to address the County Board Rules and Bylaws. Berke reported she did not support the resolution and feels Administrative Coordinator form of government is a better fit for St. Croix County. She requested to be part of the review and modification of the Rules and Bylaws task force. Schachtner expressed the need to keep the County Administrator accountable which must be done through the will of the full County Board. RESULT: ADOPTED [16 TO 2] MOVER: Travis Schachtner, Supervisor SECONDER: Daniel Hansen, Supervisor AYES: Travis Schachtner, Agnes Ring, Christopher Babbitt, Howard Novotny, Roy Sjoberg, Stephen Nielsen, Dave Ostness, Roger Larson, Daniel Hansen, Ron Kiesler, Andy Brinkman, David Peterson, Paulette Anderson, Judy Achterhof, Shaela Leibfried, William Peavey NAYS: Scott Nelson, Jill Ann Berke ABSENT: Chris Kilber 6. Resolution Amending the Human Resources Policies and Procedures Handbook Schachtner highlighted one of the major changes to the HR Employee Handbook is the requirement for any changes be brought before the Administration Committee and County Board for action. Schachtner commended Sjoberg and Achterhof for their work with the staff advisory committee. Sjoberg reported goals in revising the handbook included defining roles, adding an employee group representative, and putting checks and balances in place. The pay grid will be reviewed annually which meets our goal of employee confidence and treating all employees alike. Sjoberg briefly reported on P4P noting not everything is in place yet. Sjoberg commended the work done by staff advisory committee and Kathy Spott. Corporation Counsel Scott Cox highlighted the changes noting the revision provides more accountability and a balance of power. Review of articles by Cox including a detailed review of the grievance procedure. Funk highlighted overtime and how it applies to employees. Funk thanked the members of the Staff Advisory Committee. Liebfried requested clarification for Health Center employees and being part of P4P. Funk stated it's the intention to get Health Center staff in a full P4P cycle in May 2015. Discussion regarding pay grids, employee engagement, harassment policy. RESULT: ADOPTED [UNANIMOUS] MOVER: Travis Schachtner, Supervisor SECONDER: Jill Ann Berke, Supervisor AYES: Travis Schachtner, Agnes Ring, Christopher Babbitt, Howard Novotny, Roy Sjoberg, Stephen Nielsen, Scott Nelson, Jill Ann Berke, Dave Ostness, Roger Larson, Daniel Hansen, Ron Kiesler, Andy Brinkman, David Peterson, Paulette Anderson, Judy Achterhof, Shaela Leibfried, William Peavey ABSENT: Chris Kilber COUNTY CLERK'S REPORT OF CORRESPONDENCE AND REZONING REQUESTS No correspondence. ANNOUNCEMENTS Cox clarified federal law does not require a board member to give a reason to abstain. Babbitt confirmed the request to put Norm Matzek's letter into the meeting's records. Chair Larson asked if there were any objections to placing the Matzek letter in the record. Nielsen objected requesting names and identification of any political action committee involvement. Motion by Sjoberg, 2nd by Berke to introduce the letter into the record. Carried (Yes - 16; No - 1 - Nielsen; Abstention - 1 - Brinkman). ADJOURNMENT 1:03 pm