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Home My WebLink About11-06-2014 County Board Minutes MINUTES BOARD OF SUPERVISORS November 6, 2014 9:00 AM County Board Room - Government Center 1101 Carmichael Road, Hudson, Wisconsin CALL TO ORDER INVOCATION - TIM SACKETT, TRANSPORT FOR CHRIST PLEDGE ALLEGIANCE TO THE FLAG ROLL CALL Attendee Name Organization Title Status Arrived Travis Schachtner St. Croix County Supervisor Present Agnes Ring St. Croix County Supervisor Present Christopher Babbitt St. Croix County Supervisor Present Howard Novotny St. Croix County Supervisor Present Roy Sjoberg St. Croix County Supervisor Present Stephen Nielsen St. Croix County Supervisor Present Chris Kilber St. Croix County Supervisor Present Scott Nelson St. Croix County Supervisor Present Jill Ann Berke St. Croix County Supervisor Present Dave Ostness St. Croix County Vice Chair Present Roger Larson St. Croix County Chair Present Daniel Hansen St. Croix County Supervisor Present Ron Kiesler St. Croix County Supervisor Present Andy Brinkman St. Croix County Supervisor Present David Peterson St. Croix County Supervisor Present Paulette Anderson St. Croix County Supervisor Present Judy Achterhof St. Croix County Supervisor Present Shaela Leibfried St. Croix County Supervisor Present William Peavey St. Croix County Supervisor Present CONSENT AGENDA (Unless separation of an item is requested, all will be adopted in one motion.) RESULT: APPROVED [UNANIMOUS] MOVER: William Peavey, Supervisor SECONDER: Dave Ostness, Vice Chair AYES: Travis Schachtner, Agnes Ring, Christopher Babbitt, Howard Novotny, Roy Sjoberg, Stephen Nielsen, Chris Kilber, Scott Nelson, Jill Ann Berke, Dave Ostness, Roger Larson, Daniel Hansen, Ron Kiesler, Andy Brinkman, David Peterson, Paulette Anderson, Judy Achterhof, Shaela Leibfried, William Peavey 1. Minutes Approval 1. October 7, 2014 9:00 AM 2. Date of Next Meeting - December 2, 2014 - 9:00 AM 3. Rezonings - None PUBLIC COMMENT FOR ITEMS NOT ON AGENDA* No public comment. PRESENTATIONS OR RECOGNITIONS 1. Employee Recognition - Lisa Plunkett, Child Support Agency County Administrator Patrick Thompson recognized Lisa Plunkett from the Child Support Agency for being chosen as the 2014 Wisconsin Child Support Enforcement Association Worker of the Year. Applause. RESULT: DISCUSSED APPOINTMENTS 1. Board of Adjustment Appointment - David Niccum Thompson recommended the appointment of David Niccum to the Board of Adjustment to fill the unexpired term for Jerry McAllister. RESULT: APPROVED [UNANIMOUS] MOVER: David Peterson, Supervisor SECONDER: Daniel Hansen, Supervisor AYES: Travis Schachtner, Agnes Ring, Christopher Babbitt, Howard Novotny, Roy Sjoberg, Stephen Nielsen, Chris Kilber, Scott Nelson, Jill Ann Berke, Dave Ostness, Roger Larson, Daniel Hansen, Ron Kiesler, Andy Brinkman, David Peterson, Paulette Anderson, Judy Achterhof, Shaela Leibfried, William Peavey COUNTY ADMINISTRATOR'S REPORT 1. Financial Update 1. Financial Reports Finance Director Hansen noted a correction in the finance report in an adjustment under Human Resources and reminded County Board members in 2014 they approved operation expenditures on the debt service fund. Question by Ostness regarding capital project bonding funds spent in the amount of $379,000. Hansen reported these amounts were incurred expenses towards bonding to date for the Services Center and 911 Phase II. RESULT: DISCUSSED ANNUAL DEPARTMENT REPORTS - NONE OLD AND NEW BUSINESS 1. 2015 County Administrator's Recommended Budget Thompson highlighted the 2015 budget including a three percent decrease in the overall health insurance premium; Pay for Performance (P4P) funding includes a $200,000 carry forward and changes to the P4P matrix; proposed budget includes a Cost of Living Adjustment (COLA) at a rate of two percent effective January 1, 2015 for all employees for a total cost of $623,000. Review of Labor Market Study which compares employee compensation levels to an Administration Committee pre-defined list of regional comparables. Thompson is recommending the completion of the market study in the first and second quarter of 2015 with review of the recommendations by the Administration Committee in the second quarter and approval by the County Board for implementation and budgeting in 2016. Thompson recommends utilizing the Contingency Fund to complete the market study and issue RFPs and hire a consultant to do market study. Review of reclassifications which re-assigns a position from one existing job classification to another classification to recognize a change in the duties and responsibilities of the position. Reclassification costs included in the 2015 budget is $47,000. Thompson recommends review annually and be placed in the budget for the following year. Review of new positions or revised positions for 2015 to start mid-year in 2015 except for one position. Thompson acknowledged the work done by staff in preparing the 2015 budget. RESULT: DISCUSSED 2. Public Hearing on 2015 Proposed Budget per Wis. Stats. 65.90(3) Chair Larson opened the public hearing on the proposed budget at 9:46 a.m. No comments from the public. Chair Larson closed the public hearing. RESULT: DISCUSSED 3. Resolution Approving Library Exemptions No discussion. RESULT: ADOPTED [17 TO 1] MOVER: Travis Schachtner, Supervisor SECONDER: Roy Sjoberg, Supervisor AYES: Travis Schachtner, Agnes Ring, Christopher Babbitt, Howard Novotny, Roy Sjoberg, Stephen Nielsen, Scott Nelson, Jill Ann Berke, Roger Larson, Daniel Hansen, Ron Kiesler, Andy Brinkman, David Peterson, Paulette Anderson, Judy Achterhof, Shaela Leibfried, William Peavey NAYS: Chris Kilber ABSTAIN: Dave Ostness 4. Resolution Adopting 2015 Budget and Approving Other Expenditures Motion by Berke, 2nd by Ostness to amend the budget that in the 2015 rather than an across the board COLA, give a flat rate of $750 to employees with the exception of those that received a ten percent and greater increase due to reclassification adjustments effective in 2014 and not made part of the base wage. Sjoberg spoke in support of the motion and suggested the balance of the $526,000 in excess over the $750 be banked for purposes of making adjustments when the market study is concluded and would like to see the market study accelerated. Funk confirmed the positions with a ten percent and greater increase include the Human Resources Director, Finance Director and one social worker. Discussion. Motion by Hansen, 2nd Nielsen to call the question (two-thirds vote required). Passed: Yes - 13; No - 6 (Nays: Ring, Sjoberg, Nielsen, Nelson, Berke, Leibfried) Amendment failed: Yes - 4; No - 15 (Ayes: Nelson, Berke, Ostness, Peavey) Motion to amend by Sjoberg, 2nd by Berke not to pass the COLA increase for 2015, instead award employees across the board one-half the amount of $526,000 or $263,000 to go across the board to all employees less union contract or contracted employees and other half be banked so we have the funding to react to the market study which would be accelerated and done as soon as possible and done right but to be retroactively effective as of January 1, 2015. Added to the motion with no objection by the Board: “; and the decision to include part-time and seasonal employees be left to the Administration Committee to determine the specifics to be allocated and approved by the full County Board.” Berke confirmed this is not part of the base pay. Sjoberg confirmed if there is a gap that would be addressed in the next budget. Discussion. Amendment failed: Yes - 4; No - 15 (Ayes: Sjoberg, Berke, Hansen, Kiesler) Ostness questioned the item in the Capital Improvements Plan (CIP) for fall protection installation. Questioned addressed by Facilities Director Jim Elsbury. Motion by Hansen, 2nd by Ostness to amend the budget remove $127,000 from budget on line item in the CIP for roof fall protection until such time to have a thorough review and informed decision and bring it to the County Board for a vote. Thompson clarified the City of New Richmond building inspection department does not require the fall protection system but this has been a risk identified by the County since 2010. Amendment failed: Yes - 4; No 15 (Ayes - Sjoberg, Kilber, Hansen, Kiesler). Motion by Schachtner, 2nd by Ostness to amend the budget to enact the position for the County Veteran Service Office proposed to start in July, and have that position begin January 1 2015 and transfer $20,000 $13,000 to fund the start beginning January 1 from the Human Resources staff development fund. Thompson explained the justification for startup dates as of July 1, 2015 to aid in balancing the budget. Schachtner requested that amount change to $13,000 based on calculations provided by Finance Director Hansen. No objection by the County Board. Hansen supported the motion and recommended usage of UW-Extension for leadership training. Amendment passed: Yes - 17; No - 2 (Nays: Ring, Nielsen) Motion by Sjoberg, 2nd by Peterson to amend the budget to reduce COLA from two percent to one percent to increase the base and to accelerate the market s tudy and make it effective January 1, 2015 when the market study is complete and bank the amount not spent so it’s available for market study adjustments. Discussion regarding retroactive and the effect on Highway Department staff and billing. There was no objection to change the effective date from January 1, 2015 to “when the market study is complete”. Amendment passed: Yes - 11; No - 8 (Nays: Schachtner, Babbitt, Nielsen, Kilber, Kiesler, Brinkman, Achterhof, Peavey) Motion by Berke, 2nd by Hansen to amend the budget to remove the Keywatcher System from CIP budget in the amount of $16,000. Elsbury explained this system assists with tracking fleet vehicles keys and usage. Amendment passed: Yes - 11; No - 8 (Nays: Schachtner, Babbitt, Novotny, Sjoberg, Nielsen, Peterson, Anderson Achterhof) Motion by Ostness, 2nd by Schachtner to approve the budget as amended with three revisions. Motion passed: Yes - 15; No - 4 (Nays: Nielsen, Kilber, Kiesler, Brinkman). RESULT: ADOPTED AS AMENDED [16 TO 3] MOVER: Dave Ostness, Vice Chair SECONDER: Travis Schachtner, Supervisor AYES: Travis Schachtner, Agnes Ring, Christopher Babbitt, Howard Novotny, Roy Sjoberg, Scott Nelson, Jill Ann Berke, Dave Ostness, Roger Larson, Daniel Hansen, Andy Brinkman, David Peterson, Paulette Anderson, Judy Achterhof, Shaela Leibfried, William Peavey NAYS: Stephen Nielsen, Chris Kilber, Ron Kiesler 5. Resolution to Charge Back Municipalities Due to Incorrect Real Estate Taxes No discussion. RESULT: ADOPTED [UNANIMOUS] MOVER: Dave Ostness, Vice Chair SECONDER: William Peavey, Supervisor AYES: Travis Schachtner, Agnes Ring, Christopher Babbitt, Howard Novotny, Roy Sjoberg, Stephen Nielsen, Chris Kilber, Scott Nelson, Jill Ann Berke, Dave Ostness, Roger Larson, Daniel Hansen, Ron Kiesler, Andy Brinkman, David Peterson, Paulette Anderson, Judy Achterhof, Shaela Leibfried, William Peavey 6. Resolution Designating Official Authorized to Declare Official Intent Under Reimbursement Bond Regulations No discussion. RESULT: ADOPTED [UNANIMOUS] MOVER: Jill Ann Berke, Supervisor SECONDER: Travis Schachtner, Supervisor AYES: Travis Schachtner, Agnes Ring, Christopher Babbitt, Howard Novotny, Roy Sjoberg, Stephen Nielsen, Chris Kilber, Scott Nelson, Jill Ann Berke, Dave Ostness, Roger Larson, Daniel Hansen, Ron Kiesler, Andy Brinkman, David Peterson, Paulette Anderson, Judy Achterhof, Shaela Leibfried, William Peavey 7. Resolution to Support Funding of Main Entrance Screening at the St. Croix County Government Center in the 2015 Budget Discussion regarding financial impact on the Sheriff’s Office budget. Sheriff Shilts agrees the screening is necessary but has concerns regarding future funding. Thompson suggested approving the concept and allow the Sheriff determine the method of staffing with Judge Needham’s approval. Judge Needham confirmed guidance from the Supreme Court provides entrances “should have” screening. Discussion regarding options and funding. Cox indicated this resolution sets a policy which can be revisited. RESULT: ADOPTED [15 TO 4] MOVER: Roy Sjoberg, Supervisor SECONDER: Howard Novotny, Supervisor AYES: Travis Schachtner, Agnes Ring, Christopher Babbitt, Howard Novotny, Roy Sjoberg, Scott Nelson, Jill Ann Berke, Dave Ostness, Roger Larson, Ron Kiesler, David Peterson, Paulette Anderson, Judy Achterhof, Shaela Leibfried, William Peavey NAYS: Stephen Nielsen, Chris Kilber, Daniel Hansen, Andy Brinkman 8. Ordinance Creating Chapter 78 – Implements of Husbandry (IoH) – Permit to Exceed Weight and Length Limits St. Croix County Code of Ordinances Peavey and Highway Commissioner Tim Ramberg provided a background noting Wisconsin Act 377 makes several changes to the way agricultural vehicles may operate on public roadways. Ramberg indicated he will be meeting with town boards on this change. RESULT: ENACTED [UNANIMOUS] MOVER: William Peavey, Supervisor SECONDER: David Peterson, Supervisor AYES: Travis Schachtner, Agnes Ring, Christopher Babbitt, Howard Novotny, Roy Sjoberg, Stephen Nielsen, Chris Kilber, Scott Nelson, Jill Ann Berke, Dave Ostness, Roger Larson, Daniel Hansen, Ron Kiesler, Andy Brinkman, David Peterson, Paulette Anderson, Judy Achterhof, Shaela Leibfried, William Peavey 9. Closed session pursuant to Wis. Stat.19.85 (1)(c) to consider the County Administrator's Annual performance evaluation as recommended by the Administration Committee. Reconvene into open session. Motion by Ostness, 2nd by Peavey to move into closed session pursuant to Wis. Stat.19.85 (1)(c) to consider the County Administrator's Annual performance evaluation as recommended by the Administration Committee. Motion by Peterson, 2nd by Babbitt to reconvene into open session at 2:50 PM. Carried unanimously. RESULT: APPROVED [UNANIMOUS] MOVER: Dave Ostness, Vice Chair SECONDER: William Peavey, Supervisor AYES: Travis Schachtner, Agnes Ring, Christopher Babbitt, Howard Novotny, Roy Sjoberg, Stephen Nielsen, Chris Kilber, Scott Nelson, Jill Ann Berke, Dave Ostness, Roger Larson, Daniel Hansen, Ron Kiesler, Andy Brinkman, David Peterson, Paulette Anderson, Judy Achterhof, Shaela Leibfried, William Peavey COUNTY CLERK'S REPORT OF CORRESPONDENCE AND REZONING REQUESTS No correspondence and rezonings to report. ANNOUNCEMENTS Campbell reminded County Board members of the Veteran's Day Service on November 11th at the Government Center and of the Drug Court Graduation on November 12th. ADJOURNMENT 2:55 PM