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HomeMy WebLinkAboutAdministration 10-17-11NOTICE OF MEETING AND AGENDA - REVISED ST. CROIX COUNTY ADMINISTRATION COMMITTEE October 17, 2011 - 8:30 A.M. St. Croix County Government Center — Room 1281 1101 Carmichael Road Hudson, Wisconsin L CALL TO ORDER II. ROLL CALL III. APPROVAL OF MINUTES OF PREVIOUS MEETING: September 19 & October 4, 2011 IV. BUSINESS ITEMS 1. Financial Report 2. Concealed Carry 3. Government Center Parking Lot 4. Donation to the Coalition for the New River Crossing 5. County Board Chair Stipend 6. 2012 Recommended Capital Improvement Budget 7. 2012 Health Insurance Plan Design 8. Listing of Dogs — Payment to Listing Officials V. ANNOUNCEMENTS & CORRESPONDENCE VI. ADJOURN DATE OF NEXT MEETING: Rescheduled from November 21, 2011 to November 14, 2011 at 8:30am REVIEWED AND APPROVED BY: Committee Chair and County Administrator DATE APPROVED: October 12, 2011 REVISED: October 13, 2011 A quorum of the St. Croix County Board of Supervisors (County Board) may he present at this meeting. Therefore, this notice also serves as notice of'a meeting of'the County Boardfor the purpose of'ohtaining information relaxing to subjects listed above for use at future County Board Meetings. 10113120116:22 AM Official Minutes of Committee Meeting ST. CROIX COUNTY ADMINISTRATION COMMITTEE October 17, 2011 — 8:30 A.M. St. Croix County Government Center, 1101 Carmichael Road Hudson, Wisconsin CALL TO ORDER — The meeting was called to order by Chair Norton - Bauman at 8:30 a.m. ROLL CALL — Present: Daryl Standafer, Lorin Sather, Sharon Norton - Bauman, Roger Rebholz, Esther Wentz, Buck Malick, and Ryan Sicard Others present (some not mentioned below): Risk Manager Kristen Ziliak, Corporation Counsel Greg Timmerman, Finance Director Michelle Pietrick, Human Resources Director Tammy Funk, Building Services Director Art Tobin, County Treasurer Laurie Noble, Judges Needham, Vlack and Cameron, Annette Olson, David Olson, Katie Thurmes, Nan Lambert, Dan Hansen, Pam Benson, Heather Clausen, Tom Irwin, Karen Crawley, Joel Kulow, William Campbell, Robert J. Timbers, Jack Storm, Kim Dupre, Mark Gherty, Frank Collins, Celeste Koeberl, Susan Stori, Barbara Arust (sp), Art Juchno, Rodney Kongshaug, Katy Peavey, Tim O'Brien APPROVAL OF MINUTES OF PREVIOUS MEETINGS: Motion by Wentz, 2nd by Rebholz to approve the September 19, 2011 and October 4, 2011 minutes. Carried unanimously. 1. Financial Report — County Administrator Patrick Thompson highlighted the financial reports for the Administration offices and elected officials. Reconciliation report reviewed. No questions. 2. Conceal Carry — Thompson reported this is a carryover issue from last month. The resolution presented would prohibit concealed weapons in any county building and review of the proposed Article 7, Section 17 addition to the county's employee handbook regarding concealed weapons. Motion by Malick, 2nd by Sather to deny the proposals. Malick summarized the letters received from the Judges and District Attorney regarding the Concealed Carry Law. Malick indicated he is prepared to recommend to the County Board this be left as is under state law. Judge Needham confirmed the Judges' opinion is "any portion of a building that is a county courthouse ". Discussion regarding posting notice on the building. Sheriff Shilts explained if the County Board adopts the notion the entire courthouse, by the definition of the law, is an area that would be prohibited from carrying weapons, the entire building would need to be posted. Shilts explained the criteria law enforcement officers need to meet before an officer can approach and conduct a Terry Stop or Terry Frisk on an individual. Per Shilts, absent signs, notification this is a prohibited area, is unfair to the individual to assume they realize the County Board has viewed this entire building as a courthouse. Members of the public and three county employees were allowed to speak with a five minute time limit per person. Norton- Bauman called for a break at 9:55 a.m. and reconvened at 10:03 a.m. Discussion regarding costs involved to enforce the prohibition of weapons in the Government Center and other county buildings, including staffing a metal detector. Shilts indicated the Public Protection Committee requested an updated security study. He estimated $400,000 to $500,000 in costs to initiate the ability to screen at the Government Center noting the entrance area is not large enough to house the equipment which includes a metal detector and x -ray equipment. Motion to deny the resolution and employee policy passed 5 — 2 (voting no — Wentz and Norton- Bauman). Administration Committee October 17, 2011 Page 2 of 3 Discussion regarding temporary signage. Motion by Malick, 2nd by Sicard that starting soon, and through the month of November, paper signs be placed at the doors of this building indicating this is designated a courthouse for purposes of the Concealed Carry Law. Discussion regarding placing signs at the Health and Human Services (HHS) buildings. Standafer indicated the signage is specific to this building to clarify this is defined as a courthouse which prohibits concealed carry in this building. Carried unanimously. Motion by Rebholz, 2nd by Wentz to place a sign on the HHS buildings indicating no concealed weapons permissible in this building. Malick expressed concerns regarding abandoning our liability if a signed is posted at HHS. Risk Manager Kristen Ziliak explained no assumptions can be made about insurance rate increases at this time. Ziliak noted her attendance at a WMMIC presentation by Ray Pollen whose opinion regarding immunity is that he does not believe government will lose its immunity because government still has immunity for discretionary acts and believes a government's decision whether or not to post a sign or ban weapons in a building is a discretionary act. Discussion regarding security and making a safe work environment. Motion failed: No — 4; Yes - 3 (voting yes — Wentz, Rebholz and Norton- Bauman). 3. Government Center Parking Lot — Thompson reported resurfacing the Government Center parking lot is a project which will likely be completed next spring. Thompson explained bond proceeds originally for this project were reallocated for the K -tag citation. The County received a waiver for the K -tag project and he now recommends the bond proceeds be reallocated back to the resurfacing project. Motion by Sather, 2nd by Sicard to reallocate those funds in the amount of $200,000 back to the resurfacing project for the Government Center parking lot. Carried unanimously. 4. Donation to the Coalition for the New River Crossing — Thompson reported this is a follow up to the discussion on the donation to the Coalition for the New River Crossing project which was approved last month. Thompson confirmed the Contingency Fund has a sufficient balance to cover the $9,500 donation. Malick explained his understanding of the Wisconsin Statutes is funds cannot be taken from the Contingency Funds if the request did not appear in the budget at all, without County Board approval. Pietrick indicated there has been some inconsistencies in Contingency Fund transfers and depends on how someone defines "budget ". Pietrick used the Building Study Phase I project as an example. Discussion regarding transferring the funds from the Contingency Fund to the Administration Budget. Motion by Malick, 2nd by Standafer that we recommend to the County Board they ratify the action previously taken to take $9,500 for the donation to the Coalition for the New River Crossing project. Carried unanimously. 5. County Board Chair Stipend — Thompson reported the County Board Chair's stipend is based on Sather's previous request. Motion by Sather, 2nd by Malick to draft a resolution whereas the responsibilities have decreased because we have a County Administrator leaving less responsibility for the County Board Chair and to reduce the monthly stipend from $500 to $200. Norton- Bauman reported she reviewed payments made to Standafer noting various entries with no per diem claims by the current County Board Chair. Discussion. Motion by Malick, 2nd by Sather to amend the proposed stipend to $300 rather than $200. Standafer recused himself from the vote. Amendment failed 4 to 2. Motion to reduce to $200 failed 4 to 2. Administration Committee October 17, 2011 Page 3 of 3 6. 2012 Recommended Capital Improvement Budget — Thompson reported the County Administrator's budget recommends $750,000 for capital improvements and in a previous Administration Committee meeting there was a discussion regarding prioritizing the capital improvement items. Thompson stated this will be forwarded to the County Board as part of the budget on November I' No action. Malick suggested adding language to the budget resolution which provides the proposed capital items can be adjusted at the discretion of County Administrator not to exceed $750,000. Norton- Bauman indicated she will include this in her remarks. 7. 2012 Health Insurance Plan Design — Thompson reported Administration is recommending changes to the health insurance plan design which are incorporated in the 2012 budget. Funk reviewed plan changes. Discussion regarding laser claims and negotiations by Willis. Discussion regarding changing from tier 2 to tier 3 pharmacy benefit. Funk indicated enrollment meetings will be held in November. 8. Listing of Dogs — Payment to Listing Officials — County Clerk Campbell explained this is a claim the Administration Committee is authorized to approve and is based on Wisconsin Statute 174.06. Motion by Malick, 2nd by Sicard to approve payment to listing officials for listing dogs pursuant to Wisconsin Statutes 174.06. Carried unanimously. Motion by Malick, 2nd by Sicard to delegate future approvals of payment to listing officials to the County Clerk and to report to the Administration Committee. Carried unanimously. Motion by Norton - Bauman, 2nd by Rebholz to move for reconsideration of the Administration Committee's vote at the last meeting concerning encroachment by a commercial property owner on our Government Center property. Malick expressed concerns regarding this reconsideration and asked if this will be on the next Administration Committee agenda where there will be public notice. Norton - Bauman agreed this matter may be placed on next month's agenda. Carried (voting no: Sather and Malick had recused himself from the original vote). Malick expressed concerns that this reconsideration was not included on today's agenda. Standafer reported he has not received a reimbursement for costs under an open records request he responded to and will request this be placed on a future agenda if payment is not received. Meeting adjourned at 11:36 a.m. Respectfully submitted, Ryan Sicard, Secretary Cindy Campbell, Recording Secretary