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HomeMy WebLinkAbout08-04-2015 County Board Minutes MINUTES BOARD OF SUPERVISORS August 4, 2015 5:00 PM County Board Room-Government Center 1101 Carmichael Road, Hudson, Wisconsin CALL TO ORDER INVOCATION OR MOMENT OF SILENCE - TIM SACKETT, TRANSPORT FOR CHRIST PLEDGE ALLEGIANCE TO THE FLAG ROLL CALL Attendee Name Organization Title Status Arrived Travis Schachtner St. Croix County Supervisor Present Agnes Ring St. Croix County Supervisor Present Christopher Babbitt St. Croix County Supervisor Absent Howard Novotny St. Croix County Supervisor Present Roy Sjoberg St. Croix County Supervisor Present Carah Koch St. Croix County Supervisor Present Chris Kilber St. Croix County Supervisor Present Scott Nelson St. Croix County Supervisor Present Jill Ann Berke St. Croix County Supervisor Present Dave Ostness St. Croix County Vice Chair Present Roger Larson St. Croix County Chair Present Daniel Hansen St. Croix County Supervisor Present Ron Kiesler St. Croix County Supervisor Present Andy Brinkman St. Croix County Supervisor Present 5:09 PM David Peterson St. Croix County Supervisor Present 5:09 PM Paulette Anderson St. Croix County Supervisor Present Judy Achterhof St. Croix County Supervisor Present Shaela Leibfried St. Croix County Supervisor Present William Peavey St. Croix County Supervisor Present PUBLIC COMMENT None CONSENT AGENDA (Unless separation of an item is requested, all will be adopted in one motion.) RESULT: APPROVED \[UNANIMOUS\] MOVER: William Peavey, Supervisor SECONDER: Howard Novotny, Supervisor AYES: Travis Schachtner, Agnes Ring, Howard Novotny, Roy Sjoberg, Carah Koch, Chris Kilber, Scott Nelson, Jill Ann Berke, Dave Ostness, Roger Larson, Daniel Hansen, Ron Kiesler, Andy Brinkman, David Peterson, Paulette Anderson, Judy Achterhof, Shaela Leibfried, William Peavey ABSENT: Christopher Babbitt 1. Minutes of Previous Meeting July 7, 2015 5:00 PM 2. Date of Next Meeting - September 1, 2015 - 5:00 PM 3. Rezonings Amendment to the Comprehensive Zoning Ordinance - Town of Eau Galle - Mellgren Property. PRESENTATIONS OR RECOGNITIONS 1. Employee Recognition- Deputy Josh Stenseth and K9 Dex County Administrator Thompson reported Deputy Stenseth and Dex are unable to attend the meeting and will reschedule the presentation for next month. RESULT: NO ACTION Next: 9/1/2015 5:00 PM APPOINTMENTS None ANNUAL DEPARTMENT REPORTS 1. 2014 Highway Dept Annual Report - Tim Ramberg Highway Department report by Highway Commissioner Tim Ramberg. RESULT: DISCUSSED 2. 2014 Surveyor Annual Report - Brian Halling Surveyor Department report by County Surveyor Brian Halling. RESULT: DISCUSSED 3. 2014 Register of Deeds Annual Report - Beth Pabst Register of Deeds annual report summarized by Register of Deeds Beth Pabst. RESULT: DISCUSSED COUNTY ADMINISTRATOR'S REPORT 1. Financial Reports Thompson highlighted the financial report through June 2015 indicating overall the budget is on track. Thompson noted the bonding resolution will be addressed later in the meeting and reported on the Aa1 Moody rating received. RESULT: DISCUSSED BUSINESS 1. Resolution Approving Alteration of Supervisory District Boundary Due to Detachment of Property by the Village of Somerset RESULT: ADOPTED \[UNANIMOUS\] MOVER: Dave Ostness, Vice Chair SECONDER: Travis Schachtner, Supervisor AYES: Travis Schachtner, Agnes Ring, Howard Novotny, Roy Sjoberg, Carah Koch, Chris Kilber, Scott Nelson, Jill Ann Berke, Dave Ostness, Roger Larson, Daniel Hansen, Ron Kiesler, Andy Brinkman, David Peterson, Paulette Anderson, Judy Achterhof, Shaela Leibfried, William Peavey ABSENT: Christopher Babbitt 2. Resolution Authorizing Submission of the Application for Community Development Block Grant Funds on Behalf of the West Central Wisconsin Community Development Block Grant Housing Region Supr. Ring explained St. Croix County is one of ten counties part of the West Central Wisconsin Community Block Grant Housing Region and an application for federal funding through Wisconsin Community Development Block Grant (CDBG) is necessary by all ten counties to receive funds for owner occupied rehabilitation assistance and home buyer assistance programs. Supr. Ring reported Health and Human Services Director Fred Johnson is the county's spokesperson for this program. RESULT: ADOPTED \[UNANIMOUS\] MOVER: Agnes Ring, Supervisor SECONDER: Jill Ann Berke, Supervisor AYES: Travis Schachtner, Agnes Ring, Howard Novotny, Roy Sjoberg, Carah Koch, Chris Kilber, Scott Nelson, Jill Ann Berke, Dave Ostness, Roger Larson, Daniel Hansen, Ron Kiesler, Andy Brinkman, David Peterson, Paulette Anderson, Judy Achterhof, Shaela Leibfried, William Peavey ABSENT: Christopher Babbitt 3. Resolution to Purchase Real Property, along the St. Croix River for a County Park and Approve Budget Amendment for the Purchase Supr. Ring explained the Community Development Committee recommends the acquisition of 53.29 acres in the Town of St. Joseph from C.A. Richards, which is adjacent to the St. Croix River. Supr. Kilber expressed concerns regarding premium property not on the tax roll, the real estate tax amount for this property, and if this falls under the Stewardship Plan. Community Development Department Director Ellen Denzer explained the funding of this purchase is part of the $2 million of the St. Croix River Crossing mitigation project to purchase land or conservation easements for replacement lands that will mitigate and impact the St. Croix River bluff from the new River Crossing. Denzer indicated this is not part of the Stewardship Plan and the taxes are approximately $7,000 to $8,000 per year. Supr. Schachtner supported the purchase noting the land is locked and it's best use is for park land and will be the largest park for St. Croix County on the St. Croix River. Discussion regarding costs to develop. Denzer confirmed no cost estimates have been determined but a management plan will be done for this site. Denzer explained land layout and potential uses. Discussion regarding the availability of federal money to develop this property. Denzer stated levy money may be used to develop noting potential grant opportunities. RESULT: ADOPTED \[17 TO 1\] MOVER: Agnes Ring, Supervisor SECONDER: Travis Schachtner, Supervisor AYES: Travis Schachtner, Agnes Ring, Howard Novotny, Roy Sjoberg, Carah Koch, Scott Nelson, Jill Ann Berke, Dave Ostness, Roger Larson, Daniel Hansen, Ron Kiesler, Andy Brinkman, David Peterson, Paulette Anderson, Judy Achterhof, Shaela Leibfried, William Peavey NAYS: Chris Kilber ABSENT: Christopher Babbitt 4. Resolution Awarding the Sale of $10,000,000 General Obligation Health Center Bonds, Series 2015a; Providing the Form of the Bonds; and Levying a Tax in Connection Therewith Thompson reported on notification from Moody's Investors Service that St. Croix County's bond rating of Aa1 was affirmed. This places St. Croix County in a favorable financial position with potential investors. Thompson introduced Financial Advisor Joe Murray of Springsted. Murray explained this is the first part of financing the Health Center. Financing was split into two issues to maintain bank qualification. St. Croix County received a Moody's credit rating of Aa1 which is the second highest rating. Murray explained the bid process and noted seven bids were received with FTN Financial Capital Markets being the lowest bidder at 2.6495 percent. Murray reported the bad news is the estimates in May came in with a lower interest cost than projected at 2.643 percent less than a basis point higher or $70,390 higher than reported in May. The additional cost based on a $100,000 equalized value house, based on the 2014 tax base is $.93 over the twenty years of the issue. This resolution recommends the award to FTN Financial Capital Markets. Murray confirmed there is a ten-year call provision. RESULT: ADOPTED \[17 TO 1\] MOVER: Travis Schachtner, Supervisor SECONDER: Howard Novotny, Supervisor AYES: Travis Schachtner, Agnes Ring, Howard Novotny, Roy Sjoberg, Carah Koch, Scott Nelson, Jill Ann Berke, Dave Ostness, Roger Larson, Daniel Hansen, Ron Kiesler, Andy Brinkman, David Peterson, Paulette Anderson, Judy Achterhof, Shaela Leibfried, William Peavey NAYS: Chris Kilber ABSENT: Christopher Babbitt 5. Resolution Adopting Unified Compensation Plan Motion by Schachtner, 2nd by Sjoberg to approve. Chair Larson reminded supervisors to keep discussions relating to positions and not individuals. Review of study by Victoria McGrath of McGrath Human Resources Group. McGrath recommended implementation of the wage study as is, and to review it annually. McGrath recommended suspending the merit system for the next year and to simplify the performance evaluation process, update job descriptions and have more supervisor training. McGrath emphasized performance evaluations are still necessary. The Human Resources Department needs to be reviewing the scores from a county standpoint and for accountability purposes. She also recommended review of the benefit analysis. McGrath summarized the employee compensation is starting to fall behind market; there were inconsistencies among salary schedules; she developed a schedule with internal equity; positions placed on the schedule due to market/internal; reduce compression; and have consistency among the County. She added the health insurance is comparable and recommended adding the employer contribution for dental insurance. Discussion regarding job descriptions and where they are located. Supr. Nelson questioned the County Administrator's position on the wage grid as this position is under contract, suggested eliminating the Pay for Performance system and questioned the new position of Assistant County Administrator. McGrath responded some counties include the County Administrator on the grid and some do not. This is a decision by the County Board and may use the market data. McGrath indicated the Assistant County Administrator replaces the title of Senior Management Analyst as this cleans up the title. Motion by Supr. Berke, 2nd by Supr. Hansen to amend the compensation study as part of the resolution by removing the position of Assistant County Administrator and accompanying wage and retain the position of Senior Management Analyst with a fair wage to be considered and determined by the Administration Committee at the August 2015 meeting. Suprs. Hansen, Berke and Kiesler expressed concerns regarding increased duties. Supr. Achterhof noted there is an appeal process. Thompson stated the Employee Handbook contemplates this type of process speaks to the market study. Thompson indicated he has been upfront and factual and provides information in an open way and suggested the Board focus on the county administrator position rather than the assistant. Thompson asked board members to look at what has been accomplished by the County Administrator directing the workforce. He realized early on he needed a go to assistant and the incumbent in the Risk Management position took on duties ion is based on job duties as assigned by the County Administrator. Thompson confirmed there is no one assigned to take on his duties in his Amendment failed: Yes - 6; No - 12 (Yes: Nelson, Berke, Ostness, Larson, Hansen, Anderson) Discussion regarding the appeal process. McGrath suggested setting a start and end date to appeal but have it done before the January 2016 implementation. Discussion regarding Pay for Performance (P4P). Thompson indicated P4P is not being eliminated but will be modified. Discussion regarding merit pay concerns. Thompson indicated merits will be eliminated. Supr. Brinkman requested the numbers to implement this plan. McGrath reported $525,000 based on amounts received from Management Analyst Kristen Ziliak. Thompson confirmed $416,000 in merit pay was paid out in July. Thompson confirmed the adoption of this study, with implementation in 2016, contemplates this is our reclassification process for 2 Board has the final say. Supr. Schachtner requested clarification of the County Administrator position in which this is not a vote to put the County Administrator position on the wage grid as that would require a change in the contract. The position is listed on the wage grid for information purposes only. Corporation Counsel Cox confirmed the County Administrator is under contract and it is up to the County Board when the contract is renegotiated or ends if the scale is implemented. Supr. Ostness asked if this plan is implemented will P4P go away. Corporation Counsel Cox indicated the County Administrator is directed to submit amendments to the compensation plan which includes suspending P4P for at least a year. The resolution comments Corporation Counsel Cox will be forwarding a recommendation to the County Board to eliminate P4P such that it is Progression for Pay rather than a merit based system. RESULT: ADOPTED \[UNANIMOUS\] MOVER: Travis Schachtner, Supervisor SECONDER: Roy Sjoberg, Supervisor AYES: Travis Schachtner, Agnes Ring, Howard Novotny, Roy Sjoberg, Carah Koch, Chris Kilber, Scott Nelson, Jill Ann Berke, Dave Ostness, Roger Larson, Daniel Hansen, Ron Kiesler, Andy Brinkman, David Peterson, Paulette Anderson, Judy Achterhof, Shaela Leibfried, William Peavey ABSENT: Christopher Babbitt REQUEST FOR FUTURE AGENDA ITEMS None COUNTY CLERK'S REPORT OF CORRESPONDENCE AND REZONING REQUESTS County Clerk Campbell read rezoning requests, reminded Supervisors to return the orientation survey and to contact her if they wish to attend the WCA annual conference. ANNOUNCEMENTS Supr. Ostness informed the Supervisors of the death of a Lincoln County Highway Department employee working as a flagger. He was hit and killed in July. Supr. Ostness requested drivers slow down in work zones and put their cells phones down. ADJOURNMENT 7:54 p.m.