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HomeMy WebLinkAbout03-01-2016 County Board Minutes MINUTES BOARD OF SUPERVISORS March 1, 2016 9:00 AM County Board Room-Government Center 1101 Carmichael Road, Hudson, Wisconsin CALL TO ORDER INVOCATION OR MOMENT OF SILENCE - RANDY SIMONSON, HARVEST TIME CHURCH, HUDSON PLEDGE ALLEGIANCE TO THE FLAG ROLL CALL Attendee Name Organization Title Status Arrived Travis Schachtner St. Croix County Supervisor Absent Agnes Ring St. Croix County Supervisor Present Christopher Babbitt St. Croix County Supervisor Present Howard Novotny St. Croix County Supervisor Present Roy Sjoberg St. Croix County Supervisor Present Carah Koch St. Croix County Supervisor Present Chris Kilber St. Croix County Supervisor Present Scott Nelson St. Croix County Supervisor Present Jill Ann Berke St. Croix County Supervisor Present Dave Ostness St. Croix County Vice Chair Present Roger Larson St. Croix County Chair Present Daniel Hansen St. Croix County Supervisor Present Ron Kiesler St. Croix County Supervisor Present Andy Brinkman St. Croix County Supervisor Present David Peterson St. Croix County Supervisor Present Paulette Anderson St. Croix County Supervisor Present Judy Achterhof St. Croix County Supervisor Present Shaela Leibfried St. Croix County Supervisor Present William Peavey St. Croix County Supervisor Present PUBLIC COMMENT Alan Burchill, Mayor, City of Hudson; Jeff Johnson, Town Chair, Town of Hudson, Rich O'Connor, Chair, Hudson Area Joint Library and Stan Wekkin, Village President, Village of North Hudson spoke in favor of 100% funding of the Hudson Area Joint Library. Burchill commended the St. Croix County Highway Department for their work. County Clerk Cindy Campbell read an email from Sharon Norton Bauman regarding changes to the County Board Rules and Bylaws regarding the process in populating standing committees. CONSENT AGENDA (Unless separation of an item is requested, all will be adopted in one motion.) RESULT: APPROVED \[UNANIMOUS\] MOVER: Christopher Babbitt, Supervisor SECONDER: Howard Novotny, Supervisor AYES: Agnes Ring, Christopher Babbitt, Howard Novotny, Roy Sjoberg, Carah Koch, Chris Kilber, Scott Nelson, Jill Ann Berke, Dave Ostness, Roger Larson, Daniel Hansen, Ron Kiesler, Andy Brinkman, David Peterson, Paulette Anderson, Judy Achterhof, Shaela Leibfried, William Peavey ABSENT: Travis Schachtner 1. Minutes of Previous Meeting 1. February 2, 2016 9:00 AM 2. Date of Next Meeting - April 19, 2016 - 5:00 PM 3. Rezonings PRESENTATIONS OR RECOGNITIONS APPOINTMENTS 1. Postponing Appointment on Regional Business Fund Board of Directors County Administrator Patrick Thompson indicated this matter will be postponed for one year. RESULT: NO ACTION ANNUAL DEPARTMENT REPORTS 1. 2015 County Veteran Service Officer Annual Department Report - Dale Cotch Thompson indicated County Veteran Service Officer Dale Cotch is unable to attend today's meeting and will reschedule his report to a future County Board meeting. RESULT: DISCUSSED COUNTY ADMINISTRATOR'S REPORT 1. Financial Reports No questions regarding the financial reports. RESULT: DISCUSSED 2. Job Description Review - Assistant County Administrator Thompson reported the Administration Committee reviewed the revisions to the job description and is moving forward with recruitment. RESULT: DISCUSSED-NO ACTION BUSINESS 1. Resolution Designating the Week of April 11 through April 15, 2016 "Work Zone Safety Awareness Week" in St. Croix County Motion by Peterson, 2nd by Hansen to approve. Motion by Ostness, 2nd by Peavey to include on line one of the resolution "tragically lost their lives while working". Amendment passed unanimously. Proclamation read by Chair Larson. RESULT: ADOPTED AS AMENDED \[UNANIMOUS\] MOVER: David Peterson, Supervisor SECONDER: Daniel Hansen, Supervisor AYES: Agnes Ring, Christopher Babbitt, Howard Novotny, Roy Sjoberg, Carah Koch, Chris Kilber, Scott Nelson, Jill Ann Berke, Dave Ostness, Roger Larson, Daniel Hansen, Ron Kiesler, Andy Brinkman, David Peterson, Paulette Anderson, Judy Achterhof, Shaela Leibfried, William Peavey ABSENT: Travis Schachtner 2. Ordinance Repealing Ordinance No. 346(94) and Creating Chapter 31 Abandoned Personal Property of the St. Croix County Code of Ordinances Brinkman explained original ordinance was inadvertently not included in the 2003 codification. This ordinance repeals and recreates Chapter 31 and includes donation of abandoned personal property. RESULT: ENACTED \[UNANIMOUS\] MOVER: Andy Brinkman, Supervisor SECONDER: Christopher Babbitt, Supervisor AYES: Agnes Ring, Christopher Babbitt, Howard Novotny, Roy Sjoberg, Carah Koch, Chris Kilber, Scott Nelson, Jill Ann Berke, Dave Ostness, Roger Larson, Daniel Hansen, Ron Kiesler, Andy Brinkman, David Peterson, Paulette Anderson, Judy Achterhof, Shaela Leibfried, William Peavey ABSENT: Travis Schachtner 3. Resolution Amending Maintenance and Board of Jail Inmates Fee Schedule Brinkman explained this resolution amends the fee charged inmates for GPS bracelet while on Huber. Motion by Berke, 2nd by Sjoberg to change the Daily Huber Fee from $20 to $18 per day based on other county comparisons. Discussion regarding operation costs. Amendment failed: Yes - 1; No - 17 (Aye - Berke). Motion carried unanimously. RESULT: ADOPTED \[UNANIMOUS\] MOVER: Andy Brinkman, Supervisor SECONDER: Scott Nelson, Supervisor AYES: Agnes Ring, Christopher Babbitt, Howard Novotny, Roy Sjoberg, Carah Koch, Chris Kilber, Scott Nelson, Jill Ann Berke, Dave Ostness, Roger Larson, Daniel Hansen, Ron Kiesler, Andy Brinkman, David Peterson, Paulette Anderson, Judy Achterhof, Shaela Leibfried, William Peavey ABSENT: Travis Schachtner 4. Resolution Authorizing the St. Croix County Sheriff to Charge a Fee to Outside Agencies for the Services of the Computer Forensic Lab Brinkman explained this resolution allows the St. Croix County Sheriff to collect fees for services provided to agencies by the Computer Forensic Lab operated by the Sheriff's Office. The fee schedule applies to agencies outside St. Croix County. RESULT: ADOPTED \[UNANIMOUS\] MOVER: Andy Brinkman, Supervisor SECONDER: Christopher Babbitt, Supervisor AYES: Agnes Ring, Christopher Babbitt, Howard Novotny, Roy Sjoberg, Carah Koch, Chris Kilber, Scott Nelson, Jill Ann Berke, Dave Ostness, Roger Larson, Daniel Hansen, Ron Kiesler, Andy Brinkman, David Peterson, Paulette Anderson, Judy Achterhof, Shaela Leibfried, William Peavey ABSENT: Travis Schachtner 5. Resolution Authorizing the St. Croix County Clerk of Circuit Courts to Contract with the Wisconsin Department of Revenue for Unpaid Debt Collection Brinkman explained this resolution authorizes the St. Croix County Clerk of Circuit Court to contract with the Department of Revenue for the collection of unpaid debt. This is allowed by Wis. Stat. 59.52(28). RESULT: ADOPTED \[17 TO 1\] MOVER: Andy Brinkman, Supervisor SECONDER: Dave Ostness, Vice Chair AYES: Agnes Ring, Christopher Babbitt, Howard Novotny, Roy Sjoberg, Carah Koch, Scott Nelson, Jill Ann Berke, Dave Ostness, Roger Larson, Daniel Hansen, Ron Kiesler, Andy Brinkman, David Peterson, Paulette Anderson, Judy Achterhof, Shaela Leibfried, William Peavey NAYS: Chris Kilber ABSENT: Travis Schachtner 6. Resolution to Improve the Timeliness of Reimbursement to Contractors for the West Central Wisconsin Community Development Block Grant Housing Region Babbitt summarized this is a County funded revolving loan of $50,000 to supply cash flow to the housing improvement program so contractors can receive timely payment. Thompson reported this is a Chippewa County lead and the resolution urges the State of Wisconsin to speed up administrative procedures and confirmed this is a pool of dollars and all will be reimbursed by the state and federal government. RESULT: ADOPTED \[UNANIMOUS\] MOVER: Christopher Babbitt, Supervisor SECONDER: Ron Kiesler, Supervisor AYES: Agnes Ring, Christopher Babbitt, Howard Novotny, Roy Sjoberg, Carah Koch, Chris Kilber, Scott Nelson, Jill Ann Berke, Dave Ostness, Roger Larson, Daniel Hansen, Ron Kiesler, Andy Brinkman, David Peterson, Paulette Anderson, Judy Achterhof, Shaela Leibfried, William Peavey ABSENT: Travis Schachtner 7. Resolution Approving Alteration of Supervisory District Boundary - Village of Baldwin County Clerk Cindy Campbell explained the Village of Baldwin annexed 6.745 acres from the Town of Eau Galle which crossed a County Supervisor district line. The Village of Baldwin requests the line to altered to be part of County Supervisor District 18. Campbell noted the property has zero population and is zoned commercial. RESULT: ADOPTED \[UNANIMOUS\] MOVER: Jill Ann Berke, Supervisor SECONDER: Shaela Leibfried, Supervisor AYES: Agnes Ring, Christopher Babbitt, Howard Novotny, Roy Sjoberg, Carah Koch, Chris Kilber, Scott Nelson, Jill Ann Berke, Dave Ostness, Roger Larson, Daniel Hansen, Ron Kiesler, Andy Brinkman, David Peterson, Paulette Anderson, Judy Achterhof, Shaela Leibfried, William Peavey ABSENT: Travis Schachtner 8. Resolution Reallocating 2016 County Payments to Municipal Libraries for Library Services Under Wis. Stat. §43.12 Chair Larson explained the Administration Committee voted not to move this resolution forward to the County Board in a meeting held before this County Board meeting. Motion by Sjoberg, 2nd by Achterhof to suspend the rules to discuss this matter. Cox confirmed this requires a two-thirds vote of the members present (12). Motion passed: Yes - 16; No - 2 (nays: Peterson and Leibfried). Sjoberg explained this is a controversial issue and provided a brief history. Sjoberg provided options: 1) proceed to fund the Hudson Area Joint Library 100% so they are not hurt and hope in future years they increase the funding to pay neighboring libraries. Sjoberg noted he would vote in favor of this option as long as he knew Hudson Area Joint Library would make the affected libraries whole; 2) go with reallocation as the promise was breached by the Hudson Area Joint Library and the 30% difference can be reallocated to the affected neighbors; 3) pay Hudson Area Joint Library 100% and do nothing to the other affected libraries; 4) kick the can down the road. Motion by Sjoberg, 2nd by Ostness to reinstate the Hudson Area Joint Library to 100% and for the County to do damage-control to the affected adverse libraries which would be an approximate $49,000 budget item which can be paid out of the Contingency Fund but requires Administration Committee approval. Corporation Counsel Cox indicated approval requires a simple majority of the board. The reallocation is a budget amendment which would require a two-thirds vote to reduce the funding to 70%. Cox added the motion is to affirm the 100% funding and the $49,000 would be considered by the Administration Committee and it would be less than ten percent of the activity as a whole, the Administration Committee would have jurisdiction over that matter. Discussion regarding holding the Hudson Area Joint Library to its agreement to pay other libraries. Thompson confirmed the budget provides 100% funding to all libraries. Brinkman questioned the purpose of the motion if all libraries were funded 100%. Sjoberg explained in 2012, former County Board Supervisor Buck Malick, proposed a similar plan to make all libraries whole with 100% funding to Hudson Area Joint Library. Sjoberg noted in 2015 all affected libraries suffered damage of $55,000 and needed to adjust their budgets. In 2016 all those affected libraries are down $49,000. Cox stated now that the County Board has taken this matter up, even if this resolution fails, and if nothing else happens today, the Hudson Area Joint Library needs to be paid the 100% because the County Board has considered it. Cox confirmed funding at 100% is in the budget. Thompson added the budget document approved by County board contemplates 100% funding to libraries. If the Administration Committee wants to take up a Contingency Fund request, this resolution should be defeated or take no action and move forward with the approved budget. Discussion on the process. Motion by Kilber to table. Motion failed due to lack of a second. Cox clarified by sending this back to the Administration Committee, it is advisory and does not commit the Administration Committee consideration of the Contingency Fund transfer. Motion passed: Yes - 15; No - 3 (Nays: Berke, Achterhof, Peavey) RESULT: WITHDRAWN 9. Resolution Amending Rules and Bylaws of the Board of Supervisors of St. Croix County Motion by Kiesler, 2nd by Novotny to approve. Motion by Peterson, 2nd by Peavey to amend Article 4.2.(a) concerning populating elected standing committees to change the alphabetical order to populating standing committees in a random order by drawing standing committees out of a hat. Amendment failed: Yes - 8; No - 10 (Ayes - Ring, Kilber, Ostness, Larson, Brinkman, Peterson, Leibfried, Peavey) RESULT: ADOPTED \[16 TO 2\] MOVER: Ron Kiesler, Supervisor SECONDER: Howard Novotny, Supervisor AYES: Agnes Ring, Christopher Babbitt, Howard Novotny, Roy Sjoberg, Carah Koch, Scott Nelson, Jill Ann Berke, Dave Ostness, Roger Larson, Daniel Hansen, Ron Kiesler, Andy Brinkman, Paulette Anderson, Judy Achterhof, Shaela Leibfried, William Peavey NAYS: Chris Kilber, David Peterson ABSENT: Travis Schachtner 10. Resolution Approving a 2016 Budget Amendment Allowing For The Transfer of Funds from the Undesignated Fund Balance and the Jail Improvement Fund Balance to Fund Up to a Maximum of $1.444M of 2016 CIP, and in Addition Establish a Cap on the Drawdown of the $5M State Trust Fund Loan Motion by Novotny, 2nd by Sjoberg to approve. Motion by Koch, 2nd by Berke to amend the resolution to eliminate the cap on the drawdown of the $5,000,000 of the trust fund loan, direct staff to look at the undesignated fund balance later in the year when we have a better understanding of the project costs, and if the current financial situation is positive, to make payments to the trust fund before the end of the year up to the amount listed in the resolution. Finance Director Bob Mittet explained there is a limited time period to draw funds from the trust fund of four months. Brinkman stated the reason for the cap is to save on interest costs. Amendment failed: Yes - 6; No - 12 (Ayes - Ring, Koch, Berke, Ostness, Anderson, Achterhof). Discussion regarding Capital Improvement Projects (CIP) requesting a better understanding of the items requested and prioritization. Sjoberg confirmed the transfer of $1,444,000 is irreversible. Thompson confirmed he supports the resolution. RESULT: ADOPTED \[15 TO 3\] MOVER: Howard Novotny, Supervisor SECONDER: Roy Sjoberg, Supervisor AYES: Agnes Ring, Christopher Babbitt, Howard Novotny, Roy Sjoberg, Chris Kilber, Scott Nelson, Dave Ostness, Roger Larson, Daniel Hansen, Ron Kiesler, Andy Brinkman, David Peterson, Paulette Anderson, Shaela Leibfried, William Peavey NAYS: Carah Koch, Jill Ann Berke, Judy Achterhof ABSENT: Travis Schachtner REQUEST FOR FUTURE AGENDA ITEMS None COUNTY CLERK'S REPORT OF CORRESPONDENCE AND REZONING REQUESTS County Clerk reminded County Board members of upcoming meeting dates. ANNOUNCEMENTS Ring announced the 11th Annual Reach for the Stars hosted by the St. Croix Valley Family Resource Center is April 24th at Kilkarney Hills and to contact her if anyone is interested in attending. Chair Larson recognized Suprs. Schachtner and Kilber for their service on their County Board noting both have served on the County Board since 2012. ADJOURNMENT 11:15 a.m.