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HomeMy WebLinkAbout03-07-2017 County Board Minutes MINUTES BOARD OF SUPERVISORS March 7, 2017 5:00 PM County Board Room-Government Center 1101 Carmichael Road, Hudson, Wisconsin CALL TO ORDER INVOCATION OR MOMENT OF SILENCE PLEDGE ALLEGIANCE TO THE FLAG ROLL CALL Attendee Name Organization Title Status Arrived Departed Ryan S. Sicard St. Croix County Supervisor Present Agnes Ring St. Croix County Supervisor Present Christopher Babbitt St. Croix County Supervisor Present Tom Coulter St. Croix County Supervisor Present Roy Sjoberg St. Croix County Supervisor Present Bob Long St. Croix County Supervisor Absent Laurie Bergren St. Croix County Supervisor Present 7:40 PM Scott Nelson St. Croix County Supervisor Present Jill Ann Berke St. Croix County Supervisor Present Dave Ostness St. Croix County Vice Chair Present Roger Larson St. Croix County Chair Present Daniel Hansen St. Croix County Supervisor Present Ron Kiesler St. Croix County Supervisor Present 7:00 PM Andy Brinkman St. Croix County Supervisor Present David Peterson St. Croix County Supervisor Present Paulette Anderson St. Croix County Supervisor Present Judy Achterhof St. Croix County Supervisor Present Shaela Leibfried St. Croix County Supervisor Present William Peavey St. Croix County Supervisor Present PUBLIC COMMENT None CONSENT AGENDA (Unless separation of an item is requested, all will be adopted in one motion.) RESULT: APPROVED [UNANIMOUS] MOVER: Christopher Babbitt, Supervisor SECONDER: Tom Coulter, Supervisor AYES: Ryan S. Sicard, Agnes Ring, Christopher Babbitt, Tom Coulter, Roy Sjoberg, Laurie Bergren, Scott Nelson, Jill Ann Berke, Dave Ostness, Roger Larson, Daniel Hansen, Ron Kiesler, Andy Brinkman, David Peterson, Paulette Anderson, Judy Achterhof, Shaela Leibfried, William Peavey ABSENT: Bob Long 1. Minutes of Previous Meeting February 7, 2017 9:00 AM 2. Date of Next Meeting- April 4, 2017 4:00 PM 3. Rezonings - none PRESENTATIONS OR RECOGNITIONS None APPOINTMENTS 1. Appointment to Traffic Safety Commission - Natasha Cardinal, Emergency Management Manager Explanation by Thompson. RESULT: APPROVED [UNANIMOUS] MOVER: Scott Nelson, Supervisor SECONDER: Andy Brinkman, Supervisor AYES: Ryan S. Sicard, Agnes Ring, Christopher Babbitt, Tom Coulter, Roy Sjoberg, Laurie Bergren, Scott Nelson, Jill Ann Berke, Dave Ostness, Roger Larson, Daniel Hansen, Ron Kiesler, Andy Brinkman, David Peterson, Paulette Anderson, Judy Achterhof, Shaela Leibfried, William Peavey ABSENT: Bob Long 2. Local Emergency Planning Committee (LEPC) Membership Confirmation Explanation by Chair Larson. Per County Board By-Laws Article Five, Section 7 Local Emergency Planning Committee, The members of Groups one through five shall be appointed by the County Board Chair and confirmed by the County Board. At the March 2, 2017, LEPC meeting the following people were confirmed as members of the St. Croix County LEPC. The LEPC is asking the County Board to confirm the below membership of the LEPC. Name and Agency Group Assignment Terry Andersen Emergency Communications Manager 2 Jon Aubart Deputy EM/River Falls Police 2 MaryEllen Bol People Services 2/5 Natasha Cardinal Emergency Management Manager 2 Joe Eichten Hazardous Materials manager 2 Jill Jarchow Loparex - Emergency Hazardous Substance Manager 2 Jeff Klatt Captain, SCC Sheriff LEPC Vice Chair 2 Mike Koscinski Union Pacific Railroad - Retired 4 Roger Larson LEPC Chairman & County Board Chair 1 Chuck Mehls Community Member - retired EM 4 Matt Melby New Richmond EMS Director 2 Jan Nelson Village of Woodville Clerk/treasurer 1 Scott Nelson PPJ member 1 Bob Olson Volunteer American Red Cross 4 Lisa Olson-McDonald WEM Regional Director - Advisory member 2 Tom Overby Country Co-op Environmental and Regulatory Specialist 5 Tim Ramberg Highway Commissioner 2 Lori Scheder Salvation Army - Shelter Manager 4 Paul Seeling Gateway Publishing/Best Press 3 Janet Smith ESS Office Coordinator 2 Scott St. Martin Hudson Fire Department Chief 2 Patrick Thompson County Administrator-Advisory member 5 Ed Thurman Public Health, Environmental Health Specialist 2 Stephen T'Kach Director of Emergency Support Services 2 Darren VanBlaricom Emergency Manager, Health Partners Valley Hospitals 2 RESULT: APPROVED [UNANIMOUS] MOVER: Jill Ann Berke, Supervisor SECONDER: Dave Ostness, Vice Chair AYES: Ryan S. Sicard, Agnes Ring, Christopher Babbitt, Tom Coulter, Roy Sjoberg, Laurie Bergren, Scott Nelson, Jill Ann Berke, Dave Ostness, Roger Larson, Daniel Hansen, Ron Kiesler, Andy Brinkman, David Peterson, Paulette Anderson, Judy Achterhof, Shaela Leibfried, William Peavey ABSENT: Bob Long ANNUAL DEPARTMENT REPORTS 1. Administration Annual Department Report - Patrick Thompson Report by County Administrator Patrick Thompson. RESULT: DISCUSSED 2. Human Resources Annual Department Report - Malayna Halvorson Maes Summary of Human Resources Annual Report by Corporation Counsel Scott Cox. RESULT: DISCUSSED 3. Corporation Counsel Annual Department Report - Scott Cox Report by Corporation Counsel Scott Cox. RESULT: DISCUSSED COUNTY ADMINISTRATOR'S REPORT Financial Reports Brief review by Thompson. Thompson reported next month's financial report will include 2016 year end preliminary numbers. RESULT: DISCUSSED BUSINESS 1. Resolution Approving $4,900,000 Application for State Trust Fund Loan Thompson summarized the Capital Improvement Project history and timeline. Thompson reported the State Trust Fund Loan is callable at any time and is a five year loan with no issuance fees. Thompson noted receipt of questions regarding funding the Bike and Pedestrian Trail. Thompson confirmed the County Board is scheduled to act on the Bike and Pedestrian Trail plan this spring and no dollars will be spent on the plan until approved by the County Board. Thompson reported he will develop a monthly reporting system on the CIP status of each project and provide to the County Board. The CIP will be updated annually as part of the operating budget. Supr. Ring requested future CIP requests be fully studied and include solid amounts. Thompson confirmed if a project comes in under budget, the funds will stay in the CIP and cannot be reallocated to other projects. RESULT: ADOPTED [15 TO 3] MOVER: Laurie Bergren, Supervisor SECONDER: Daniel Hansen, Supervisor AYES: Agnes Ring, Christopher Babbitt, Roy Sjoberg, Laurie Bergren, Scott Nelson, Jill Ann Berke, Dave Ostness, Roger Larson, Daniel Hansen, Ron Kiesler, David Peterson, Paulette Anderson, Judy Achterhof, Shaela Leibfried, William Peavey NAYS: Ryan S. Sicard, Tom Coulter, Andy Brinkman ABSENT: Bob Long 2. St. Croix County Health Center Project Report Status report by Thompson, project budget review by Finance Director Bob Mittet, licensing and Heightened Scrutiny Submittal status report by Health and Human Services Director Fred Johnson, and therapy pool status and timeline report by Rick Moore of Hardy Elving Architects. Supr. Babbitt thanked Johnson and his HHS staff and citizens involved in the process, the ad hoc construction committee noting this was a major project noting there are many reasons to be proud and the challenges in working a shifting regulatory environment. Supr. Hansen thanked the staff and Health Center Administrator Sandy Hackenmueller. RESULT: DISCUSSED 3. Resolution Authorizing the County Administrator to Accept Donations for Any Public Government Purpose Not to Exceed $10,000.00 Motion by Supr. Hansen, 2nd by Berke to amend the resolution to change the amount to $2,500 and limit the gifts to various Health and Human Service agencies. Discussion regarding donations to other departments using a parks and K-9 donations as an example, and the process for approval by the County Board. Amendment failed: Yes - 4; No 14 (Ayes: Babbitt, Nelson, Larson, Hansen) Suprs. Sicard and Hansen requested reports to committees and the County Board on donations received. RESULT: ADOPTED [UNANIMOUS] MOVER: Ron Kiesler, Supervisor SECONDER: Jill Ann Berke, Supervisor AYES: Ryan S. Sicard, Agnes Ring, Christopher Babbitt, Tom Coulter, Roy Sjoberg, Laurie Bergren, Scott Nelson, Jill Ann Berke, Dave Ostness, Roger Larson, Daniel Hansen, Ron Kiesler, Andy Brinkman, David Peterson, Paulette Anderson, Judy Achterhof, Shaela Leibfried, William Peavey ABSENT: Bob Long 4. Resolution Amending 2017 Budget - Amendment #1 Explanation by Thompson. RESULT: ADOPTED [UNANIMOUS] MOVER: Ron Kiesler, Supervisor SECONDER: Roy Sjoberg, Supervisor AYES: Ryan S. Sicard, Agnes Ring, Christopher Babbitt, Tom Coulter, Roy Sjoberg, Laurie Bergren, Scott Nelson, Jill Ann Berke, Dave Ostness, Roger Larson, Daniel Hansen, Ron Kiesler, Andy Brinkman, David Peterson, Paulette Anderson, Judy Achterhof, Shaela Leibfried, William Peavey ABSENT: Bob Long 5. Ordinance Amending Chapter 3 of the St. Croix County Code of Ordinances Regarding the Acquisition, Management of Tax-Deeded Lands Explanation by Cox. Motion by Kiesler, 2nd by Brinkman to increase the assessed value amount from $30,000 to $50,000 to allow the Tax Deed Land Appraisal Committee to determine the appraised value of the property. Carried unanimously. Peavey stated agriculture land has no assessed value. RESULT: ENACTED AS AMENDED [UNANIMOUS] MOVER: Jill Ann Berke, Supervisor SECONDER: Scott Nelson, Supervisor AYES: Ryan S. Sicard, Agnes Ring, Christopher Babbitt, Tom Coulter, Roy Sjoberg, Laurie Bergren, Scott Nelson, Jill Ann Berke, Dave Ostness, Roger Larson, Daniel Hansen, Ron Kiesler, Andy Brinkman, David Peterson, Paulette Anderson, Judy Achterhof, Shaela Leibfried, William Peavey ABSENT: Bob Long 6. Report of the County Library Planning Committee - Supr. Sjoberg Report by Supr. Sjoberg on the goals and the proposed change to the County Library Planning Committee membership. Supr. Sjoberg stated the county library directors are scheduled to report to the County Board at the May County Board meeting. RESULT: DISCUSSED 7. Resolution Amending Rules and Bylaws Review of proposed changes by Cox. Discussion regarding proposed changes to the Election of Standing Committee process. Cox explained item 5 provides County Board members shall vote for as many nominated candidates as there are positions to be filled. Nominees shall only receive one vote per ballot. Write-in votes are not allowed. Cox stated this deviates from Roberts Rules and could be construed as a violation of the First Amendment. Cox distributed his authored opinion explaining this requirement is voting for members of the body and is a solid argument that there is a compelling reason to require the votes. Without the requirement that Supervisors vote for as many candidates as there are available seats, the process could go on forever. Motion to amend by Supr. Hansen, 2nd by Supr. Brinkman to strike Article Three, Section H. Electronic Devices. Discussion regarding use of cell phones during meetings. Supr. Sicard this addresses the issue of board members communicating during meetings. Supr. Sjoberg suggested if there's a perception of texting or emailing while in the process of voting during the meeting there be a protocol of the house that it's not to be done. Carried (nay-Chair Larson). Supr. Kiesler left the meeting at 7:00 PM Motion by Supr. Coulter, 2nd by Supr. Brinkman to amend Article Four, B.2.a. "...Elected Standing Committees are populated in order determined by election at the County Board at the organizational meeting." Carried: Yes - 14; No - 3 (Nays: Nelson, Berke, Leibfried) Review of additional changes by Supr. Sjoberg. Motion to amend by Supr. Sjoberg, 2nd by Supr. Bergren to incorporate the changes in Article One. Section F. 1.a. by striking "Telephone or video conference appearances shall not be allowed."; and adding e. "When circumstances prevent a Supervisor from physically attending a meeting of the County Board and an action item comes up that, to be adopted would require a super majority vote, then the County Board shall allow a Supervisor to participate in the vote through the use of an electronic medium or conference call so long as (1) the Supervisor participates in the entire discussion of the action item; and (2) the public is provided with an effective means to monitor the electronic or conference call participation of the Supervisor. When voting is conducted electronically or by ballot at the County Board meeting, a Supervisor participating remotely shall indicate his or her vote verbally after all electronic votes are locked (or if by ballot, after all ballot votes are collected) and prior to the results being displayed by the County Clerk or announced by the Board Chair. A Supervisor's request under this provision shall be made to the Board Chair, the Board Vice Chair, or to the County Clerk at least three (3) hours in advance of the start of the scheduled meeting." Discussion regarding disruptions to the meeting and electronic availability. Amendment failed: Yes - 5; No - 12 (Ayes: Babbitt, Sjoberg, Bergren, Nelson, Anderson). Motion by Supr. Sjoberg, 2nd by Supr. Sicard to amend Article Three, G. by striking "2.Every Supervisor present when a question is put to the County Board, or when the Supervisor’s name is called, shall vote unless otherwise excused by the Board." and item 3. to read, "If a Supervisor must leave the meeting during a debate or misses a vote, the Supervisor shall be required to vote or abstain upon the Supervisor’s return. At the discretion of the County Board Chair." Carried unanimously. Motion by Supr. Sjoberg, 2nd by Supr. Babbitt to amend Article Five. B. 8 County Library Planning Committee membership to be as follows: "a. Members: Two (2) members from the County Board at large, three (3) library directors, one (1) from a large library, one (1) from a medium library, and one (1) from a small library, and two (2) citizen members at large. c. Populated: Two (2) County Board members at large, three (3) library directors meeting the requirements above, and two (2) citizens at large." Carried unanimously. RESULT: ADOPTED AS AMENDED [UNANIMOUS] MOVER: Roy Sjoberg, Supervisor SECONDER: Jill Ann Berke, Supervisor AYES: Ryan S. Sicard, Agnes Ring, Christopher Babbitt, Tom Coulter, Roy Sjoberg, Laurie Bergren, Scott Nelson, Jill Ann Berke, Dave Ostness, Roger Larson, Daniel Hansen, Ron Kiesler, Andy Brinkman, David Peterson, Paulette Anderson, Judy Achterhof, Shaela Leibfried, William Peavey ABSENT: Bob Long 8. Report on County Strategic Goals Supr. Bergren left at 7:40 pm Report on County Strategic Goals by Thompson. Thompson intends to have department heads review the strategic plan in advance of County Board review. Supr. Hansen suggested breaking the plan review into separate sessions. Thompson intends to enlist the support of Eric Biltonen from UW-Extension in this process. RESULT: DISCUSSED 9. Report on County Administrator Goals 2016 Report by Supr. Sjoberg. Applause for Thompson on his accomplishments with the CIP and financing. RESULT: DISCUSSED 10. Resolution Establishing County Administrator Goals for 3/1/2017 - 2/28/2018 Review of goals by Supr. Sjoberg. Discussion regarding defining the success of item 2. Thompson intends to bring back a plan on public relations and communications and welcomed ideas and thoughts. RESULT: ADOPTED [UNANIMOUS] MOVER: Roy Sjoberg, Supervisor SECONDER: David Peterson, Supervisor AYES: Ryan S. Sicard, Agnes Ring, Christopher Babbitt, Tom Coulter, Roy Sjoberg, Scott Nelson, Jill Ann Berke, Dave Ostness, Roger Larson, Daniel Hansen, Andy Brinkman, David Peterson, Paulette Anderson, Judy Achterhof, Shaela Leibfried, William Peavey ABSENT: Bob Long, Laurie Bergren, Ron Kiesler REQUEST FOR FUTURE AGENDA ITEMS None COUNTY CLERK'S REPORT OF CORRESPONDENCE AND REZONING REQUESTS Reminder regarding the March 23 WCA District Legislative meeting in Eau Claire. ANNOUNCEMENTS Transit Planning Open House scheduled for March 8, 2017 from 4-7 at the Government Center. ADJOURNMENT 8:00 pm