Loading...
HomeMy WebLinkAbout09-30-2014 Health & Human Services Minutes MINUTES HEALTH & HUMAN SERVICES BOARD September 30, 2014 5:30 PM County Board Room - Government Center 1101 Carmichael Road, Hudson, Wisconsin CALL TO ORDER Health and Human Services (HHS) Board Chair Dr. Chris Babbitt called this Special Meeting of the HHS Board to order at 5:30 PM on September 30, 2014. ROLL CALL Attendee Name Organization Title Status Arrived Christopher Babbitt St. Croix County Supervisor Present Howard Novotny St. Croix County Supervisor Present Chris Kilber St. Croix County Supervisor Absent Ron Kiesler St. Croix County Supervisor Present Paulette Anderson St. Croix County Supervisor Present Shaela Leibfried St. Croix County Supervisor Present Leon Berenschot St. Croix County Board Member Absent Lisa Ramsay St. Croix County Board Member Absent Deb Rasmussen St. Croix County Board Member Present Others in Attendance: Health and Human Services Director Fred Johnson, County Administrator Pat Thompson, Financial Director Tabitha Hanson, Nursing Home Administrator Sandy Hackenmueller, Risk Manager Kristen Ziliak, Facilities Director Jim Elsbury, Human Resources Director Tammy Funk, Corp Counsel Scott Cox, County Board Supervisor Dave Ostness, other staff and community members. APPROVAL OF MINUTES No approval of any Health and Human Services (HHS) meeting minutes at this Special Meeting. The minutes from the last regularly scheduled HHS meeting will be approved at the next regular meeting. PUBLIC COMMENT* No Public Comment BUSINESS ITEMS 1. Health and Human Service Board Action on Updated Cost Estimate to Televise Health and Human Services Board Meetings at the St. Croix County Services Center Health and Human Services Director Fred Johnson informed the Board of an error in information given at the last HHS Board meeting regarding the cost to equip a room to televise meetings at the St. Croix County Services Center (SCCSC). The $1,300 for IQM2 equipment is not a monthly expense but an annual expense. There would still be approximately a $30,000 expense for equipment needed to record and broadcast the meetings. Discussion was had on what adding this recording system could do beyond the recording of Board meetings and the advantages or disadvantages of equipping the SCCSC. Also the various options of video and audio recordings and the actual requirement to do so was discussed. Risk Manager Kristen Ziliak was available to answer some of the questions Board members had. Finance Director Tabatha Hanson informed the Board that this project is included in the 2015 Budget within the Capital Improvement Plan. Supervisor Kielser made a motion to approve equipping a meeting room at the SCCSC to record and televise Board meetings and move it to the full County Board for their approval, this was seconded by Supervisor Anderson . Chair Babbitt asked for further cost estimates and more information on the capabilities of the various options available to record meetings at the New Richmond location. RESULT: APPROVED [5 TO 1] MOVER: Ron Kiesler, Supervisor SECONDER: Paulette Anderson, Supervisor AYES: Christopher Babbitt, Ron Kiesler, Paulette Anderson, Shaela Leibfried, Deb Rasmussen NAYS: Howard Novotny ABSENT: Chris Kilber, Leon Berenschot, Lisa Ramsay 2. September 9, 2014 Minutes of the Health Center and Community Based Residential Facility (CBRF) RFP Subcommittee Minutes from several of the HHS Subcommittee meetings were provided. No changes were noted by HHS Board members. Board Chair Babbitt stated minutes stand as approved. No vote was taken. RESULT: DISCUSSED-NO ACTION 3. Health Center and Community Based Residential Facility RFP Subcommittee Architect & Engineering Recommendation County Administrator Pat Thompson reviewed the process that has taken place in getting to this point of the HHS Subcommittee recommending Horty Elving for Architectural and Engineering services. Subcommittee Chair Leibfried shared some further information and reasoning for the choice of this firm. After further discussion the Board moved to Agenda item #4 with consensus from the group of the recommendation from the Subcommittee of Horty Elving for Architectural and Engineering services. No vote was taken. RESULT: DISCUSSED-NO ACTION 4. Resolution to Authorize the County Administrator to Enter into Contract Negotiations and Finalize a Contract with Horty Elving for Architectural and Engineering Services to Design a Skilled Nursing Facility, Dementia/Mental Health Crisis Unit and Remodel the Existing Skilled Nursing Facility into a Community Based Residential Facility with a Maximum Project Budget of $15 Million Administrator Pat Thompson addressed the Board on this item. Thompson is looking to get approval from the Health and Human Services Board to move this Resolution on to the County Board which would Authorize the County Administrator to enter into Contract Negotiations and finalize a contract with Horty Elving for their services with a maximum budget of $15 million. The Resolution was reviewed, including the history of this project. Finance Director Hanson spoke in regards to the financial forecast and the various potential scenarios for bonding. Items in the Board packet were reviewed and discussion was had regarding the $15 million budget as a starting point for the cost of the project. Administrator Thompson asked that the Board hold off on acting on the Resolution as it reads until there is discussion regarding agenda item #6. Action on item #6 may determine some amendments to the current Resolution and the Resolution can be Approved as Amended at that time if the Board so chooses. Board Chair Babbitt asked that the meeting be moved ahead to Agenda item #6 at this time. RESULT: APPROVED AS AMENDED [UNANIMOUS] Next: 10/7/2014 9:00 AM MOVER: Paulette Anderson, Supervisor SECONDER: Shaela Leibfried, Supervisor AYES: Christopher Babbitt, Howard Novotny, Ron Kiesler, Paulette Anderson, Shaela Leibfried, Deb Rasmussen ABSENT: Chris Kilber, Leon Berenschot, Lisa Ramsay 5. Health Center Construction Management A flow chart showing the plan for construction management of the Health Center project was shared with the HHS Board by County Administrator Thompson. Administrator Thompson recommended the hiring of an outside project manager. This can be done by a RFP process, which would be time consuming, or by Administration staff making recommendations to the Adhoc Committee of known qualified project managers within the area. Supervisor Kiesler made a motion to direct our County Administrator to solicit qualified project managers and to bring back recommendations to the Adhoc Committee for their approval. This was Seconded by Supervisor Novotny. RESULT: APPROVED [UNANIMOUS] MOVER: Ron Kiesler, Supervisor SECONDER: Howard Novotny, Supervisor AYES: Christopher Babbitt, Howard Novotny, Ron Kiesler, Paulette Anderson, Shaela Leibfried, Deb Rasmussen ABSENT: Chris Kilber, Leon Berenschot, Lisa Ramsay 6. Ad Hoc Health Center Construction Committee Administrator Thompson made a recommendation to the HHS Board that the County Board create an Adhoc Health Center Construction Committee to oversee the design and construction of the Health Center facility. Thompson suggests amending the resolution to add the line, therefore be it further resolved that the County Board of Supervisors establish an Adhoc Health Center Construction Committee composed of 6 County Board members and 3 St. Croix County Citizen members to oversee design and construction of said project. Corp Counsel Scott Cox shared that an Adhoc Committee needs to be authorized by the County Board and appointments made by County Administrator ,which is different than a Subcommittee. An Adhoc Committee can be made up of various Board members as well as citizen members. The Board can determine how many and which members of the Committee are voting members. Further discussion was had on the how the make up of this Committee should look. A Motion was made by Supervisor Anderson to add this line to the Resolution and make the correction to the date on Line 5, this was Seconded by Supervisor Leibfried. A vote was taken to approve as amended the Resolution discussed in agenda item #4. The resolution will be moved to the County Board meeting on October 7, 2014. Board Chair Babbitt now asked that we go back to item # 5. RESULT: ADOPTED AS AMENDED [UNANIMOUS] MOVER: Paulette Anderson, Supervisor SECONDER: Shaela Leibfried, Supervisor AYES: Christopher Babbitt, Howard Novotny, Ron Kiesler, Paulette Anderson, Shaela Leibfried, Deb Rasmussen ABSENT: Chris Kilber, Leon Berenschot, Lisa Ramsay ANNOUNCEMENTS & CORRESPONDENCE After the retirement of Citizen Member Leon Berenschot the position was advertised for the citizen opening on the Health and Human Services Board. There were several letters of interest submitted expressing interest to serve. The Advisory Committee met with and interviewed 4 strong individual candidates. Thompson will recommend Heather Logelin to the County Board as the new citizen member of the HHS Board. Heather has a strong background in HHS and resides in Hudson. HHS Director Fred Johnson made a brief announcement regarding the Public Health Department receiving their National Accreditation, with a more formal recognition to follow. The Public Health Department still needs to go through the State 140 process and is in need of a volunteer from the HHS Board to participate on Nov. 7, 2014 at 9:00 AM. Please let Director Johnson or PH Administrator Deb Lindemann know if you are available to participate. ADJOURN Health and Human Services Board Chair Dr. Chris Babbitt called the meeting adjourned at 6:55 PM DATE OF NEXT MEETING Oct 21 @ 5:30 PM at the Government Center in Hudson.