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Home My WebLink About09-01-2016 Local Emergency Planning Committee Minutes MEETING MINUTES LOCAL EMERGENCY PLANNING COMMITTEE September 1, 2016 1:00 PM County Board Room-Government Center County Board Room - 1101 Carmichael Road, Hudson, Wisconsin CALL TO ORDER Meeting was called to order Convener, Administrator Patrick Thompson at 1:00 PM. ROLL CALL Attendee Name Organization Title Status Arrived Roger Larson St. Croix County Chair Present Jeff Klatt St. Croix County Vice Chair Present Kristen Sailer St. Croix County Coordinator of Information Present Janet Smith St. Croix County Secretary Present Bob Olson St. Croix County Group 4-Community Present Chuck Mehls St. Croix County Group 4-Community Present Darren Van Blaricom St. Croix County Group 2-Health Service Excused Duana Bremer St. Croix County Group 4-Community Excused Ed Thurman St. Croix County Group 2-Health Service Absent Jan Nelson St. Croix County Group 1-Elected Present Joe Eichten St. Croix County Group 2-Environmental Absent Jon Aubart St. Croix County Group 2-Law Present MaryEllen Bol St. Croix County Group 2/5-Fire/Owner- Operator Excused Matt Melby St. Croix County Group 2-EMS Absent Mike Koscinski St. Croix County Group 2-Transportation Present Scott St. Martin St. Croix County Group 2-Fire Present Terry Anderson St. Croix County Group 2-EC Present Tim Ramberg St. Croix County Group 2-Transportation Present Tom Overby St. Croix County Group 5-Owner/Operator Excused Scott Nelson St. Croix County Group 1-Elected Present Dave Ostness St. Croix County Group 1-Proxy Present Lisa Olson- McDonald St. Croix County Non Voting member Absent Patrick Thompson St. Croix County Non Voting member Present Stephen T'Kach St. Croix County Non Voting member Present Others present Paul Seeling, Editor Gateway Publishing and Lori Scheder, Shelter Manager Salvation Army. APPROVAL OF MINUTES 1. Local Emergency Planning Committee – Regular Meeting – March 3, 2016 1:00 PM RESULT: ACCEPTED PUBLIC COMMENT No public comment. BUSINESS ITEMS 1. Election of Chair Scott Nelson nominated County Board Chair Roger Larson. There were no further nominations. Chair Larson was elected Chair. RESULT: APPROVED [UNANIMOUS] MOVER: Scott Nelson, Group 1-Elected SECONDER: Jon Aubart, Group 2-Law AYES: Roger Larson, Jeff Klatt, Kristen Sailer, Janet Smith, Bob Olson, Chuck Mehls, Jan Nelson, Jon Aubart, Mike Koscinski, Scott St. Martin, Terry Andersen, Tim Ramberg, Scott Nelson ABSENT: Ed Thurman, Joe Eichten, Matt Melby EXCUSED: Darren Van Blaricom, Duana Bremer, MaryEllen Bol, Tom Overby 2. Election of Vice Chair Chief Deputy Jon Aubart nominated Jeff Klatt, Chair Roger Larson nominated Scott Nelson. A ballot vote was performed with Administrator Thompson as ballot counter. Jeff Klatt was elected Vice Chair. RESULT: DISCUSSED 3. Membership Review Jan Nelson on behalf of the membership committee, recommended the following people for membership: Paul Seeling, Editor of Gateway Publishing to represent group 3 (Print and Broadcast Media), Lori Scheder, Shelter Manager from Salvation Army to replace Duana Bremer (Group 4 Community Organizations) and Jill Jarchow, Loparex (Group 5 Reporting facilities). A Klatt\Nelson motion to approve the recommended memberships. Passed. RESULT: APPROVED [UNANIMOUS] MOVER: Jeff Klatt, Vice Chair SECONDER: Scott Nelson, Group 1-Elected AYES: Roger Larson, Jeff Klatt, Kristen Sailer, Janet Smith, Bob Olson, Chuck Mehls, Jan Nelson, Jon Aubart, Mike Koscinski, Scott St. Martin, Terry Andersen, Tim Ramberg, Scott Nelson ABSENT: Ed Thurman, Joe Eichten EXCUSED: Darren Van Blaricom, Duana Bremer, MaryEllen Bol, Matt Melby, Tom Overby 4. Approval of Off-Site Facility Plans Jon Aubart reported the Sub-Planning committee met and reviewed the County-Wide Telecommunications plan, which combined 7 previously separate plans into one. Aubart/Ramberg motion for approval of the off-site plans. Passed. RESULT: APPROVED [UNANIMOUS] MOVER: Jon Aubart, Group 2-Law SECONDER: Tim Ramberg, Group 2-Transportation AYES: Roger Larson, Jeff Klatt, Kristen Sailer, Janet Smith, Bob Olson, Chuck Mehls, Jan Nelson, Jon Aubart, Mike Koscinski, Scott St. Martin, Terry Andersen, Tim Ramberg, Scott Nelson ABSENT: Ed Thurman, Joe Eichten, Matt Melby EXCUSED: Darren Van Blaricom, Duana Bremer, MaryEllen Bol, Tom Overby 5. Review Hazmat Response Expenditure Policy Emergency Management Manager Kristen Sailer reported the Hazmat Response Expenditure policy has been reviewed by Fire and EMS and there are no recommendations for changes. A Klatt/Andersen motion to approve the Hazmat Response Expenditure policy. Passed RESULT: APPROVED [UNANIMOUS] MOVER: Jeff Klatt, Vice Chair SECONDER: Terry Andersen, Group 2-EC AYES: Roger Larson, Jeff Klatt, Kristen Sailer, Janet Smith, Bob Olson, Chuck Mehls, Jan Nelson, Jon Aubart, Mike Koscinski, Scott St. Martin, Terry Andersen, Tim Ramberg, Scott Nelson ABSENT: Ed Thurman, Joe Eichten, Matt Melby EXCUSED: Darren Van Blaricom, Duana Bremer, MaryEllen Bol, Tom Overby 6. Review By-laws of the LEPC Emergency Management Manager Kristen Sailer reported the LEPC By-laws are to be reviewed on an annual basis. The corrections recommended are related to the job title changes recommended by the McGrath wage study. Changing the Emergency Management Coordinator to Emergency Management Manager. A Klatt/Nelson motion to approve the LEPC By-Laws with changes. Passed RESULT: APPROVED [UNANIMOUS] MOVER: Jeff Klatt, Vice Chair SECONDER: Scott Nelson, Group 1-Elected AYES: Roger Larson, Jeff Klatt, Kristen Sailer, Janet Smith, Bob Olson, Chuck Mehls, Jan Nelson, Jon Aubart, Mike Koscinski, Scott St. Martin, Terry Andersen, Tim Ramberg, Scott Nelson ABSENT: Ed Thurman, Joe Eichten, Matt Melby EXCUSED: Darren Van Blaricom, Duana Bremer, MaryEllen Bol, Tom Overby 7. Designation of Secretary Emergency Management Manager Kristen Sailer reported the designation of the Secretary, Compliance Officer, Coordinator of Information and Community Emergency Coordinator must be confirmed on an annual basis. Chair Larson confirmed the Designation of Janet Smith as Secretary. RESULT: DISCUSSED 8. Designation of Compliance Officer Emergency Management Manager Kristen Sailer reported the designation of the Secretary, Compliance Officer, Coordinator of Information and Community Emergency Coordinator must be confirmed on an annual basis. Chair Larson confirmed the Designation of the State of Wisconsin as the Compliance Officer for St. Croix County. RESULT: DISCUSSED 9. Designation of Coordinator of Information Emergency Management Manager Kristen Sailer reported the designation of the Secretary, Compliance Officer, Coordinator of Information and Community Emergency Coordinator must be confirmed on an annual basis. Chair Larson confirmed the Designation of the Coordinator of Information as the Emergency Support Services Director or his/her designee. RESULT: DISCUSSED 10. Designation of Community Emergency Coordinator Emergency Management Manager Kristen Sailer reported the designation of the Secretary, Compliance Officer, Coordinator of Information and Community Emergency Coordinator must be confirmed on an annual basis. Chair Larson confirmed the Designation of the Community Emergency Coordinator as the Emergency Support Services Director or his/her designee. RESULT: DISCUSSED REQUEST FOR FUTURE AGENDA ITEMS ANNOUNCEMENTS & CORRESPONDENCE Emergency Management Manager Kristen Sailer announced her resignation from St. Croix County. She has accepted a position with Ramsey county. Sailer announced there will be a full functional training exercise held on October 17, 2016 and invited members to attend. Mike Koscinski also announced his retirement from United Pacific railroad the end of September. He would like to continue his LEPC membership as a community member. Chuck Mehls reported on RTAC training exercises and door numbering for area schools. DATE OF NEXT MEETING -JANUARY 5, 2017 ADJOURN Meeting was adjourned by Chair Larson at 1:45 PM