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HomeMy WebLinkAbout09-20-2013 Public Protection Minutes MINUTES PUBLIC PROTECTION COMMITTEE September 20, 2013 8:00 AM County Board Room - Government Center 1101 Carmichael Road, Hudson, Wisconsin CALL TO ORDER ROLL CALL Attendee Name Title Status Arrived Dave Ostness Supervisor Present Roger Larson Chair Present Ron Kiesler Vice Chair Present Andy Brinkman Secretary Present Joe Hurtgen Supervisor Present Others present: County Administrator Patrick Thompson, Emergency Support Services Director Casey Swetlik, Sheriff John Shilts, Chief Deputy Scott Knudson, Child Support Director Katy Kapaun, Victim/Witness Coordinator Pam Bellrichard, Finance Director Tabatha Hansen, District Attorney Eric Johnson, District Attorney Office Manager Cathy Halverson and meeting organizer Janet Smith. APPROVAL OF MINUTES 1. August 9, 2013 8:00 AM August meeting minutes were approved as presented. RESULT: ACCEPTED PUBLIC COMMENT* No public comments were offered. BUSINESS ITEMS 1. Financial Reports Finance Director Tabatha Hansen presented the July 2013 year to date financial reports. Discussion on department's expenses related to the Schaffhausen trial. Supervisor Ostness commended the departments on their work regarding the Schaffhausen trial. 2. 9-1-1 Center/EOC Project Update Administrator Thompson reported the contract with the General Contractor, Keller Construction, has been signed. Construction should begin close to the end of this month. Project is on target to complete within the allotted time frame. A workgroup meeting was held with Pierce County and the consultant from PCS regarding the feasibility study. Discussed project scope. A meeting will be held with Fire, EMS and Law Enforcement from both counties. An aggressive schedule has been set to have the study completed by the consultant in December. The consultant's report will come before this committee before being presented to the full county board. Supervisor Ostness inquired as to the bonding for the 911 project. Administrator Thompson stated numbers probably will not be available until mid first quarter of 2014. Costs need to be firmed up for Phase II, the County Market build out and the results of the feasibility study will all impact how the county proceeds. 3. Community Justice Collaborating Council Administrator Thompson reported the Community Justice Collaborating Council membership attended strategic planning sessions with the consultant. The group created a "road map" for the CJCC including mission statement, work plan, priorities, goals, meeting schedules, etc. Thompson will meeting with Lori Meyer and speak to the need of having a coordinator for the council. Currently, Jessica Zupfer, a court clerk, has been assigned to work with the CJCC. Both Chair Larson and Administrator Thompson complimented Zupfer for the great work she has done on behalf of the CJCC. District Attorney Johnson, Sheriff Shilts, Manager Halverson along with Chair Larson agreed the meetings have been going well and items are being accomplished, each expressed concern how the productivity will be affected, if a coordinator is not assigned to the council. Discussion on possible 2014 position request for the CJCC coordinator position and the hours associated with it. Thompson will discuss this with Clerk of Court Meyer at their meeting. 4. 2014 Budget Finance Director Hansen reported all budgets contain a 5% increase in health insurance rates. This may be lowered but until the rates are locked in this is the amount being used. Wisconsin Retirement is being increased by .7% . Both employee and employer will increase by .35%. Law Enforcement protected retirement has seen a decrease in cost. Pay for Performance monies are not included in the budget amounts nor are new position requests. Changes in this years budgeting include equipment of $5,000 or more should be placed in Capital Outlay, $5,000 or less is included in the budget. Would like to see a 5 year cycle for equipment with I.T. being 3 years. Tax levy and shared revenue amounts remain the same in 2014 as they are in 2013. Thompson and Hansen have met with all department heads and the larger departments will have a second meeting. Strategic Initiatives and LEAN events were discussed within budget conversations. Director Kapaun discussed the budget line for the call center contracting for Child Support. District Attorney Johnson discussed the loss of grant dollars, expanding the Diversion program and a new copier. Director Swetlik, reported with the construction and phase II projects he does not have the normal structure requests for the budget. Discussion on the Emergency Preparedness Specialist position. Sheriff Shilts addressed the budget items for Law Enforcement. The big items are the remodeling project of Central Control and the software/equipment upgrades which would be moved to capital outlay. After several staffing studies three positions are being proposed, 2 patrol positions and 1 multi-function position. Medical Examiner's budget includes an increase in on-call pay and a request for cell phones for each of the staff working in the field. Discussion on Worker's Compensation fund balance and health Insurance. Director Hansen explained St. Croix County is trending well under the averages for Health Insurance increases. ANNOUNCEMENTS & CORRESPONDENCE There was no correspondence or announcements ADJOURN Meeting was adjourned at 9:27 by Chair Larson DATE OF NEXT MEETING - OCTOBER 11, 2013 VIII. Minutes Author - Public Protection Respectfully Submitted: Janet Smith