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HomeMy WebLinkAbout02-07-2014 Public Protection Minutes MINUTES PUBLIC PROTECTION COMMITTEE February 7, 2014 8:00 AM County Board Room - Government Center 1101 Carmichael Road, Hudson, Wisconsin CALL TO ORDER Meeting was called to order by Chair Roger Larson at 8:00 AM. ROLL CALL Attendee Name Organization Title Status Arrived Dave Ostness St. Croix County Supervisor Present Roger Larson St. Croix County Chair Present Ron Kiesler St. Croix County Vice Chair Present Andy Brinkman St. Croix County Secretary Present Joe Hurtgen St. Croix County Supervisor Excused Others Present: Sheriff John Shilts; Chief Deputy Scott Knudson, Emergency Support Services Director, Casey Swetlik, Medical Examiner, Patty Schachtner, County Board Chair Daryl Standafer, Emergency Management Coordinator, Kristen Sailer, Emergency Preparedness Specialist Natasha Cardinal, County Administrator Patrick Thompson and meeting organizer Janet Smith. Risk Manager, Kristen Ziliak arrived at 8:30 AM APPROVAL OF MINUTES 1. October 18, 2013 8:00 AM Minutes were accepted as presented. RESULT: ACCEPTED PUBLIC COMMENT* There were no public comments. BUSINESS ITEMS 1. Financial Reports Administrator Thompson reported on the Financial Reports. The 2013 numbers are preliminary for the reporting departments. Revenues are slightly under budget due to state and federal grants which operate on different fiscal years with reimbursement expected in early to mid 2014. Expenses are being reported at approximately 3% under budget. Discussion on expenses related to the Schaffhausen trial. 2. Medical Examiner Update Medical Examiner Patty Schachtner reported on year to date calls received by her office. 2014 year to date calls for service include 74 through dispatch, 85 hospice care, 32 cremations and 16 death certificates. In 2013 for every one alcohol related death there were six drug related deaths. Home Health care and hospice care are areas of concern for the office and Law Enforcement. Discussion on regulation and process of accounting for medications/narcotics when hospice or home health care is involved. Schachtner reported on other expenses the office is responsible for. The office is paying $100.00 a day to Ramsey county for storage of a body involved in criminal charges, until the autopsy results come back, due to lack of space in St. Croix County. All drug related deaths are autopsied. Discussion on impact to the ME office of increased calls for signing death certificates due to assisted living deaths and personal physicians not signing death certificates if the patient was not under their direct care at time of death. 3. Community Justice Collaborating Council Administrator Thompson reported on January 24, 2014 the Executive Committee interviewed seven candidates for the CJCC Coordinator position. An offer was extended to Travis Gaetz. Gaetz accepted the position and will start on February 24, 2014. The TAD grant will fund 1/2 of this position for a four year period. The committee thanked Jessica Zupfer for all the work she has done getting the CJCC committee up and running. Next meeting of the CJCC is March 27th. 4. 9-1-1 Center/EOC Project Update Emergency Management Coordinator, Kristen Sailer introduced Natasha Cardinal the new Emergency Preparedness Specialist and explained job duties of the position. Natasha gave a brief description of her education and her internship her at SCC. The Committee welcomed Natasha to the county. Emergency Support Services Director, Casey Swetlik reported on Phase II of the project. Paint is being applied to the new walls of the old 911 center, which will be the ESS office area. Flooring and Ceiling grid is scheduled for next week. Work is being done on the installation of the clean agent fire suppression system. The project remains on schedule for a completion date of February 19. PHASE III will begin immediately which is scheduled for completion a little before April 1st. Swetlik gave a brief description of the clean agent fire suppression system. 5. Pierce-St. Croix County Feasibility Study for PSAP Merger Administrator Thompson gave background information on this study. The final report from PSC consultants was received earlier this week. A draft resolution is prepared that will be in the packet of information for the Committee of the Whole meeting next week. This report was created through a series of meetings with work groups, stakeholders ( Law Enforcement, EMS and Fire departments), staff, county teams, and surveys. A huge amount of time and data was received. Thompson gave a brief report on the study noting the impacts of a possible merger. The success of a merger would depend on the commitment of both counties, officials and the many groups involved. The report identifies a pay back of 5 - 10 years with initial costs being a little over $1.5 million to complete the merge. There would be an increase in staffing costs. The report addresses a change in venue. St. Croix County made a strong case for our center being able to handle our demands for the next 10 years and accommodate up to 8 dispatch stations. The report indicates for the merger to be successful the PSAP should be located at a neutral site. If both county boards agree to take the next step there would be work involved on getting legislative approvals, governance models, planning for technology, implementation over site, backup and long range planning. The report notes 18 - 24 months for all these items to be fully integrated. Thompson noted a merger of two counties PSAPs has never been done in Wisconsin. There are counties that have looked at the possibilities but it was never carried through. The $1.58 million, noted in the study, does not include the 6 additional staff, but compares the costs of the additional staff as a cost saving, when the two counties are separate centers compared to a merged center. Thompson recommends the committee read through the report and Executive Summary. The consultants will give their report next week at the Committee of the Whole. Discussion on the shared costs. If costs are shared strictly on a call volume/call data the costs would be shared 68% St. Croix County and 32% Pierce County. Discussion. Supervisor Kiesler asked if Administration was looking for a recommendation from this committee. Thompson noted this was brought in front of this committee as a discussion item, the resolution will be included in the Committee of the Whole meeting packet. Discussion on the process of presenting the resolution to the Committee of the Whole and moving forward to the County Board. Risk Manager Kristen Ziliak stated Corporation Counsel's analysis of who the resolution should come from was based on the fact the entire County Board voted on the initial resolution to commission the study. Chair Larson noted the initial resolution came out of the Public Protection Committee. Request was made to view the draft resolution. Chair moved forward to Announcements and Correspondence while the draft resolution was being copied for distribution. After announcements and correspondence. Risk Manager Ziliak distributed copies of the draft resolution to the committee. Discussion on the Public Protection committee voting on the resolution and sending forth to the County Board. Decision was made to have the draft resolution removed from the Committee of the Whole agenda packet, the Public Protection Committee will meet to take action on the resolution after COTW presentation. A special meeting will be held on Friday, February 21, 2014 at 8:00 AM in room 1281 to discuss and take action on the resolution. 6. Additional Meeting Documents Draft resolution was distributed to Committee members. 7. Annual Jail Inspection The Public Protection Committee moved to the jail and performed their inspection. Jail Captain Dan Van Someren and Lieutenant Gary Simacek provided the committee with information during the inspection. The Committee noted several small cracks in the kitchen and receiving areas which should be addressed with facilities. Sheriff John Shilts will talk with facilities. Supervisor Kiesler would like to have more information brought forth to this committee on medical and special management cells. Discussion on the Central Control upgrade project which will be part of the upcoming bonding. The committee found the overall state of the jail to be in good condition. Discussion on GED program and equipment needed to perform the on-line testing. The Committee would like to thank the jail staff for a job well done and special thanks to Captain Van Someren and Lt. Simacek for a very informative tour. ANNOUNCEMENTS & CORRESPONDENCE Director Casey Swetlik gave a brief summary on the Glenhaven Fire on 1/14/2014 in Glenwood City. This fire occurred at the new construction for assisted living. Thirty Eight agencies responded to the fire including Law Enforcement and EMS. American Red Cross fed over 140 lunches. Incident Command on site determined there was not a need for evacuation but resources were on-site and prepared. Sheriff Shilts reported they were fortunate to have the ability to shelter on site instead of evacuation although there were buses on site if the need was there. Fire safety doors contained the threat and it was a good example of all the services working together. Discussion on the recent railroad crossing incidents. Medical Examiner Patty Schachtner informed the committee statutorily the county is responsible for unclaimed bodies, last month there were five. If residents are on some sort of county program at time of death there is budgeted monies for burial. Funeral homes have absorbed costs when families have ordered services but then refuse to pay. There is an indigent funeral fund but those funds are usually expended by March. Discussion. Chair Larson returned to the discussion on the Pierce/St. Croix County Feasibility study ADJOURN Chair Larson adjourned the meeting at 12:03 PM DATE OF NEXT MEETING, MARCH 14, 2014 VIII. Minutes Author - Public Protection Respectfully Submitted: Janet Smith