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HomeMy WebLinkAbout07-18-2014 Public Protection Minutes MINUTES PUBLIC PROTECTION COMMITTEE July 18, 2014 8:00 AM County Board Room - Government Center 1101 Carmichael Road, Hudson, Wisconsin CALL TO ORDER ROLL CALL Attendee Name Organization Title Status Arrived Christopher Babbitt St. Croix County Supervisor Present Stephen Nielsen St. Croix County Supervisor Present Scott Nelson St. Croix County Vice Chair Present Roger Larson St. Croix County Supervisor Present Andy Brinkman St. Croix County Chair Present Others Present: Administrator Patrick Thompson, Sheriff John Shilts, ESS Director Casey Swetlik, CJCC Coordinator Mike O'Keefe, Emergency Communication Coordinator Terry Andersen, Emergency Management Coordinator Kristen Sailer, ESS Intern Joel Harrington, Chief Deputy Scott Knudson, Risk Manager Kristen Ziliak, County Board Supervisor Agnes Ring, meeting organizer Janet Smith. APPROVAL OF MINUTES 1. June 12, 2014 8:00 AM Minutes from the June 12, 2014 meeting were accepted as presented. RESULT: ACCEPTED PUBLIC COMMENT* BUSINESS ITEMS 1. Financial Reports Administrator Thompson summarized the May 2014 Financial reports. 2. Recognition of EM Intern-Joel Harrington Kristen Sailer thanked intern Joel Harrington for his contributions to the county and the EM department during his 60 hours of volunteer work with the county. Administrator Thompson and Chairman Brinkman presented Joel with a certificate of appreciation and thanked him for his public service. 3. 9-1-1 Center/EOC Project Update Director Swetlik reported the 911/EOC project (Phase I) is 95% complete. There is approximately $120,000 worth of items identified as needing to be completed during the final walk through with the architects and contractor. The funds will be held until we are satisfied all the identified items are completed. 4. 9-1-1 Infrastructure Phase II Director Swetlik reported on the 911 Infrastructure Phase II project. The project Request for Proposal (RFP) was published on July 2, 2014. A mandatory pre-proposal meeting was conducted on Wednesday, July 16th, 10 vendors attended the meeting. The completed bids are due on Tuesday, August 5, 2014. Jeff Nelson, PCS Consulting is the engineer for the project. Swetlik provided additional information on the coverage maps included in the agenda packet. These maps indicate the radio traffic coverage from inside buildings. The green represents good coverage, blue represents adequate coverage and gray represents poor coverage. The current system was designed in 1993. The 1993 design focused on coverage for the larger populated areas. This project would re-engineer our system to have 100% radio coverage. The last map shows the current radio traffic coverage while transmitting from outside Phase II would increase the current tower number of 5 to a total of 10 to increase the radio coverage from 60% to 100%. The completed project will provide a public safety infrastructure to last 25+ years. The equipment has a life span of 10 - 15 years. The last map shows the coverage of Fire and Ambulance paging coverage. Currently, the dispatchers choose the closest of the 5 towers to the fire or ambulance department, this is a multicast system. The volunteer firefighter or ems worker may not be in the "home" tower area when the page sounds and therefore misses the page. With the completion of the Phase II project we will have a simulcast system which sends the page out on every tower to the desired agency/department. The project is an 18-24 month project. The intention is to establish sites by next summer or fall of 2015. The building of the Deer Park tower will involve submitting all the EPA permits, approvals, etc. The approval process could take up to 12 months. The infrastructure (positioning of towers and broadcast sites) should last forever, providing full coverage for all areas of the county. The equipment placed at each site has a 10-15 year life span. The county prefers to own its own infrastructure. If we can't own we partner with agencies such as Dairyland power in Baldwin. We paid for half and they paid the other half, they cannot sell the tower. The third option is to look at communities or water towers, it is a benefit to the community to have us there and co-locate there. The fourth is the co-locates with private companies, this is effective, however the county becomes vulnerable to monthly fees and decisions made by the private entity. In Deer Park there isn't a water tower to locate on, we could investigate locating on a private company cell tower with their tower being 130 feet or build a county owned tower of 230 feet. The Deer Park tower will need to connect to both the Glenwood City tower and New Richmond tower. A private entity's tower reaches 130ft and will simply not provide the height needed to reach the Glenwood City and New Richmond towers. Included in Phase II will be updating squad cars with radios that are compatible with vehicular repeaters. Vehicular repeaters boost the portable radio signals from 30 watts to 100 watts. Implementing this project will significantly increase the capability of coverage. Most of the funding of the Phase II project will be funded through the $10million bond request in August. 5. VoIP//NextGen//Geodiverse Enhanced 9-1-1 RFP Selection Member Director Swetlik is requesting a member of the Public Protection committee be on the RFP selection committee for the new phone system in the 911 center. Bids are due on August 5, 2014. The bids will also be opened at that time. The proposal states the award will be announced 10 days from the opening of the bids. Discussion. Supervisors Roger Larson and Scott Nelson will serve on the selection committee. 6. Safety & Security - Government Center Sheriff Shilts distributed a document titled Facility Safety & Security, July 2014 Report. Sheriff Shilts introduced Kristen Ziliak as Safety and Security committee chair. Ziliak reported on work that has been accomplished at the Government Center and work yet to be done. Information from the Safety and Security - Hudson committee. Sheriff Shilts has presented the security information and costs to previous boards and feels the decision to move forward rests with a policy decision from the county supervisors. Administrator Thompson noted a recommendation would be forthcoming to address the infrastructure and staffing requirements for installing security devices at the front entrance. This project will be included in the 2015 budget requests. 7. Community Justice Collaborating Council (CJCC) CJCC Coordinator Mike O'Keefe CJCC reported on activities. Coordinator O'Keefe and Sheriff Shilts attended a meeting of local law enforcement and other agencies on July 17th to discuss the COMPAS risk assessment tool. COMPAS is a risk assessment tool which identifies the needs and risks of the offender and follows them through the entire process from arrest, jail, courts, probation or jail and release. At the same meeting the problems associated with prescription drug and heroine use in the county was discussed. The CJCC will work with other agencies to put together a public education program regarding the prescription and heroine issues within St. Croix County. 8. By-Law language review regarding LEPC Director Casey Swetlik addressed the current County Board by-laws regarding the Public Protection Committee. Currently, the Bylaws state all members of the public protection committee are standing members of the LEPC committee. The LEPC had to cancel the June meeting due to lack of a quorum and barely met the quorum requirements at the July meeting. Swetlik asks the committee to consider appointing a member onto the LEPC as a representative of this committee and not have the entire committee as standing members. Swetlik requests the committee consider the by-laws be modified to not include the LEPC membership group descriptions. The groups are identified in the LEPC By-Laws. Thompson recommends these items be brought forth during the by-law discussions. A full county board meeting will be held to review by-laws in the upcoming months. The LEPC quorum and membership will remain as is until the by-law review is complete. RESULT: WITHDRAWN 9. Pierce-St. Croix 9-1-1 Merger Administrator Thompson reported a phone conference was held with Pierce County Administrative Coordinator, Casey Swetlik and Kristen Ziliak regarding the next step in the merger process. The group would recommend the next step in the process is to determine an overall governing structure. This group along with the PSC consultant Jeff Nelson will put together options and recommendations and bring back to this committee for review. Discussion on the PSAP Pierce/St. Croix merger. Nelson\Babbitt MOTION: The Public Protection committee recommends at the next full board meeting the proposed 911 merger between Pierce and St. Croix county investigative procedure be terminated and no future county expenses or county employee work hours be expended for future merger talks. Motion passes unanimously. The committee directs Administrator Thompson to draft a resolution to present to the full county board at the August meeting. ANNOUNCEMENTS & CORRESPONDENCE Chair Brinkman noted the story in the Hudson Star Observer on the good work the Medical Examiner is doing. All Public Protection Department Heads having 2015 budget items outside of the normal requests are asked to notify Chair Brinkman. He will bring those items forward to discuss with County Board Chair Larson and Administrator Thompson. DATE OF NEXT MEETING - AUGUST 14, 2014 Next meeting date is Thursday, August 14th at the 8:00 AM in the County Board room. ADJOURN