HomeMy WebLinkAboutAdministration 07-02-021�
ST. CROIX COUNTY
NOTICE OF COMMITTEE MEETING
TO: Buck Malick, Chairman
St. Croix County Board
FROM: Linda Luckey, Chair Administration Committee
COMMITTEE TITLE: Administration Committee
DATE: Tuesday, July 2, 2002
TIME: 9:00 A.M.
LOCATION: Government Center
CALL TO ORDER
ROLL CALL
ADOPTION OF AGENDA
DATE OF NEXT MEETING:
ACTION ON PREVIOUS MINUTES
NEW BUSINESS:
1. Springstead Study /wage analysis
UNFINISHED BUSINESS:
1. Rules and By -Laws
2. Statewide Legislative Issues
3. Consolidation of departments
4. Consent agenda
5. Emergency Management /Emergency Communications
6. County Board goals
7. Committee structure
ANNOUNCEMENTS & CORRESPONDENCE
POSSIBLE AGENDA ITEMS FOR NEXT MEETING:
ADJOURNMENT
(Agenda not necessarily presented in this order)
SUBMITTED BY: Linda Luckey
DATE: June 24, 2002
COPIES TO: County Board Office
County Clerk
News Media/Notice Board
Committee Members
Chairman Malick
Greg Timmerman and Lorin Sather
*ADDITIONS /CHANGES /CORRECTIONS
ADMINISTRATION COMMITTEE
July 2, 2002
Meeting called to order at 9:02 A.M. by Vice Chair Speer.
Members Present: Don Jordan, Julie Speer and Daryl Standafer. Linda Luckey,
excused. Tom O'Connell, absent.
Others Present: County Board Chair Clarence Malick, Administrative Coordinator
Chuck Whiting, Department on Aging Director Sandy Gehrmann, Supr. Chuck Mehls
and Corporation Counsel Greg Timmerman arrived about 10:45 A.M.
Date of Next Meeting: Tuesday, August 6, 2002 9:00 A.M. Supr. Standafer will be
absent and possibly Supr. Jordan.
Motion by Standafer, 2 nd by Jordan to adopt the agenda as published. Carried.
Motion by Standafer, 2 nd by Jordan to adopt the June 4, 2002 minutes. Carried.
Emergency Mana2ement/Ememency Communication: Supr. Mehls shared his
thoughts with committee members regarding the resolution and letter that was sent to
outside emergency services members. The resolution will be re- written to include four
outside services, who would be ex officio members. The combined committees will
retain their seven appointed supervisor members until their one and a half year terms are
up, then it will revert back to five supervisory members.
The committee is recommending Corporation Counsel Greg Timmerman make the
necessary resolution changes. It will then go to the Emergency Management/ Emergency
Communication Committee for approval at their July 18 meeting. The resolution will
then be presented to the County Board for their approval on August 20
Consolidation of Departments: Department on Aging Director Sandy Gehrmann was
present to explain the Department on Aging Councils feelings on the consolidation of
Aging with Human Services. The Council on a unanimous vote stated Department on
Aging should remain an independent unit. Also on a motion it was decided that the
Community Services Specialist Position be approved.
Gehrmann corrected Malick's E -Mail of 6.21.02 to John Borup, "Both Sandy Gehrmann
and Lorin Sather have cited statutes which claim "mandate" independence." Only Sather
made that claim, statutes do not cover Council on Aging.
Gehrmann stated that consolidation with Human Services would cost the Department
(Council) loss of program participants, volunteers and dollars. The Department wants to
remain an elderly program giver not a welfare agency. Gehrmann will prepare a report
explaining where the council stands on the consolidation.
Action or a decision regarding the top two tiers of a vacancy procedure will be passed on
to Corporation Counsel Timmerman and Chair Malick for a procedure write -up. The
draft would then be considered by the Administration and Personnel Committees to be
included in the Rules and By -Laws.
Springstead Study/Wage Analysis: The purpose of the study is to determine a scale of
pay for all employees, union included. It needs to be management driven on what each
position should be paid, what is the position's worth. When should we add or reclassify a
position? Rationale for all positions at all times.
An established pay /wage process needs to be established, along with the establishment of
position evaluations.
Rules and By -Laws: Administrative Coordinator Whiting suggested setting up a system
of codifying policies, rules and by -laws for departments as well as the County Board, and
keep them updated.
Legislative Issues: Nothing at this time.
Consent Agendas: These agendas consist of items which do not require discussion,
debate or action. The agenda will be presented to the committee at the August meeting
with updates and changes.
Corporation Counsel Timmerman feels all the County's committee agendas should have
the same format. The Administration Committee agreed with him. A format will be
presented to the committee in August for approval.
Any changes or additions to the County Board agenda must be approved by the County
Board Chairman.
County Board Goals: Very few goals from other committees have been received by the
Administration Committee. Put on a future agenda for further discussion.
Committee Structure: No discussion at this time.
Meeting adjourned at 11:02 A.M.
Thomas P. O'Connell, Secretary
TPO:ma