HomeMy WebLinkAboutAdministration 09-03-02r
ST. CROIX COUNTY
NOTICE OF COMMITTEE MEETING
TO: Clarence Malick, Chairman
St. Croix County Board
FROM: Linda Luckey, Chair
COMMITTEE TITLE: Administration Committee
DATE: Tuesday, September 3, 2002
TIME: 9:00 A.M.
LOCATION: Government Center
CALL TO ORDER
ROLL CALL
ADOPTION OF AGENDA
Date of Next Meeting:
Action on Previous Minutes
NEW BUSINESS:
1. WCA Resolutions
UNFINISHED BUSINESS:
1. Rules and By -Laws
2. Statewide Legislative Issues
3. Consent Agenda
4. County Board Goals
ANNOUNCEMENTS & CORRESPONDENCE
POSSIBLE AGENDA ITEMS FOR NEXT MEETING:
ADJOURNMENT
(Agenda not necessarily presented in this order)
SUBMITTED BY: Linda Luckey
DATE: August 23, 2002
COPIES TO: County Board Office
County Clerk
News Media /Notice Board
Committee Members
Buck Malick
Greg Timmerman and Lorin Sather
*ADDITIONS /CHANGES /CORRECTIONS
ADMINISTRATION COMMITTEE
September 3, 2002
Meeting was called to order by Chair Luckey at 9:03 A.M.
Members Present: Don Jordan, Linda Luckey, Julie Speer and Daryl Standafer. One
vacancy.
Others Present: County Board Chair Buck Malick, Suprs. Jack Dowd and Esther
Wentz, Zoning Technician Jon Sonnentag was called in at 9:45 A.M. and Corporation
Counsel Greg Timmerman joined the Committee about 11:00 A.M.
Date of Next Meeting: Tuesday, October 1 2002 9:00 A.M.
Motion by Standafer, 2nd by Jordan to approve the agenda as published. Carried.
Motion by Luckey, 2 by Jordan to approve the Aupst 6, 2002 minutes with the
following corrections: The correction to the July 2" minutes correction: under
Consolidation of Departments the ( ") should be moved from after independence to
after "Aging ". Under Procedures for Filling Vacancies on the County Board, delete
the original paragraph and replace with: "The Committee discussed the County Board
Rules and By -Laws pertaining to the filling of vacancies on the County Board." Speer
opposed the "Procedures for Filling Vacancies on the County Board" change. Motion
carried.
WCA Resolutions: The committee discussed and decided what action to take on the
resolutions. A summary will be presented to County Board Chair to take to the
convention. Following is a summary of the committee's decisions:
Resolution 1 — yes to support
Resolutions 2 & 3 — yes to oppose
Resolution 4 — no opinion, as the resolution is unclear
Resolutions 5 & 6 — no opinion
Resolution 7 — yes to oppose
Resolution 8 — yes — moot point — already in place
Resolutions 9 & 11— yes to oppose the concept of binding arbitration expansion
Resolution 10 — yes — refer to Board of Directors
Resolution 12 — yes — refer to Board of Directors — Zoning Technician, Jon
Sonnentag explained Comm 83 to the committee before decision was made
Resolution 13 — yes- refer to Board of Directors
Resolutions 14 — adopt, 15 — refer to Board of Directors, 16, 17, 18 & 19 — yes to
adopt
Resolutions 20 & 22 — yes — to indefinitely postpone
Resolution 21 — yes — refer to Board of Directors
Resolution 22 — yes to indefinitely postpone
Resolutions 23 & 24 — yes to adopt
Resolutions 25 & 26 — yes to oppose
Resolutions 27, 28 & 29 — yes to adopt
Resolution 30 — 3 yes to support 1 no
Resolution 31 — yes to adopt — retain increase locally
Resolution 32 — 3 yes to adopt 1 no
Resolution 33 — yes to adopt with reservations -what is considered a newspaper?
Resolutions 34, 35, 36, 37 & 38 — yes to adopt
Resolution 39 — Moot point — tobacco money is spent
Resolutions 40, 41, 42 (missing) & 43 — yes to adopt
Resolution 43 — 3 yes 1 no to oppose
Resolution 44 — 3 yes 1 no to support
Legislative Issues: The Committee agreed to pass on the Wood County Resolution to
encourage members of the legislature to approach future elections of leadership within
their respective houses with considerable discretion, prudence, circumspection and
forethought.
Consent Agenda: The Committee agreed that all agendas and minutes needed to be
standardized. A consent agenda will start as a "pilot" plan and if it is accepted it will be
formalized in the Rules and By -Laws. Corporation Counsel, County Clerk and
Administrative Coordinator will list items that could be included on a consent agenda.
Codification of Policies: If we are going to adopt policies, they need to be in writing. A
policy isn't a policy just because it's always been done that way. We need to start with
what we already have and add and change from there. Following is Chuck Whiting's
suggestions for implementing codification of County policies:
"Utilizing the staff and codification abilities of the Corporation Counsel office,
the Administration Committee approves as a priority work assignment for the
Budget Year 2003, the development of an administrative policies codification
process and retention system for the County. The Corporation Counsel
Department with general direction from the Administrative Coordinator's office
will proceed with this project with periodic review and updates before the
Administration Committee. Anticipated work will include identifying a system of
managing existing policies and a process for review and/or creation of new
policies, collecting and organizing existing policies for inclusion in a system,
identifying appropriate staff training and system maintenance costs, and
determining a reasonable timeline for this work. Expected considerations will
include maintenance of a system in a computerized format with keyboard and
indexing capabilities, cooperation with other departments having record retention
responsibilities and clear and instructive guidelines for supervisors and
committees."
Supr. Jordan left at 11:20 A.M.
Meeting adjourned at 11:38 A.M.
Recording Secretary
Marilyn Antiel