HomeMy WebLinkAboutAdministration 05-07-02ST. CROIX COUNTY
NOTICE OF COMMITTEE MEETING
TO: Buck Malick, Chairman
St. Croix County Board
FROM: Julie Speer, Convener for Administration Committee
COMMITTEE TITLE: Administration Committee
DATE: Tuesday, May 7, 2002
TIME: 9:00 A.M.
LOCATION: Government Center
CALL TO ORDER
ROLL CALL
ADOPTION OF AGENDA
DATE OF NEXT MEETING:
ACTION ON PREVIOUS MINUTES
NEW BUSINESS:
1. Selection of Officers
a. Chair
b. Vice Chair
c. Secretary
2. Consideration of Invitation to State Representatives to Appear before May 21 County Board
3. Review of County Board Goal Setting Session
4. Review of Board Appointment Policies
UNFINISHED BUSINESS:
1. Rules and By -Laws
a. Board of Adjustments
2. Statewide Legislative Issues
ANNOUNCEMENTS & CORRESPONDENCE
POSSIBLE AGENDA ITEMS FOR NEXT MEETING:
ADJOURNMENT
(Agenda not necessarily presented in this order)
SUBMITTED BY: Julie Speer
DATE: 04/24/02
COPIES TO: County Board Office
County Clerk
News Media/Notice Board
Committee Members
Chairman Malick
Greg Timmerman and Lorin Sather
*ADDITIONS /CHANGES /CORRECTIONS
ADMINISTRATION COMMITTEE
May 7, 2002
Meeting called to order at by 9:00 A.M. by Convenor Supr. Speer.
Members Present: Don Jordan, Linda Luckey, Tom O'Connell, Julie Speer and Daryl
Standafer.
Others Present: Administrative Coordinator Chuck Whiting, County Board Chairman
Clarence Malick and Corporation Counsel Greg Timmerman.
Motion by O'Connell, 2 nd by Standafer to adopt the agenda. Carried.
Motion by O'Connell, 2 nd by Standafer to adopt the April 2, 2002 meeting minutes.
Carried.
Next Meeting: June 4, 2002 9:00 A.M.
Selection of Officers: Standafer nominated Luckey for Committee Chair. Unanimous
ballot cast. O'Connell nominated Standafer for Vice Chair. Standafer declined.
Standafer nominated Speer for Vice Chair. Unanimous ballot cast.
Speer nominated O'Connell for Secretary. Unanimous ballot cast.
Invitation to State Representatives: Chair Malick would like to extend an invitation to
our three representatives to attend the May 21 County Board Session. A time limit will
be set, and questions will be prepared prior to the County Board meeting so that key
issues are addressed.
Goal Settine Session: The Committee's consensus regarding the goal setting session
was that it was a very beneficial and useful exercise. Tactics for implementation of goals
(the tactical plan) are the final phase of the session. Each department/committee needs to
select what goals pertain to their committee and determine what needs to be done to
attain those goals. It was decided that the tactical plan will be on the June 10th Finance
agenda, a meeting which all committee chairs attend.
Motion by Standafer, 2 nd by Jordan to do the following: 1. On May 21 discuss with the
Board the idea of having each committee select goals from the list and determine what
needs to be done to attain them; 2. Have each committee chair report at the June l Otn
Finance meeting what goals his/her committee will tackle; 3. Schedule a session with Dr.
Swain in March, 2003; and, 4. Schedule another session with Dr. Swain for the newly
elected County Board in 2004. Motion carried..
Appointment Policies: Originally the Information Services Committee included one
member from the Finance Committee. It was decided that a supervisor does not need to
be a member of Finance.
Board of Adiustments: Motion by Standafer, 2nd by Speer to amend the Rule and By-
Laws to bring together and clarify information regarding appointments, terms of office
and composition of the Board. The exact language will be drafted by Corporation
Counsel Timmerman. This will be presented to the May 21" County Board. Motion
carried.
Emergency Mana2ement/Emer2ency Communication: Chair Malick reported that the
Emergency Communications Committee and the Emergency Management Committee
met and agreed to merge into one committee with five supervisors and no citizen
members. Discussion. Committee members felt that such a change should not be made
without first notifying Police, Fire and EMS organizations of the proposal to eliminate
their representatives on the committee. Motion by Speer, 2nd by Luckey to amend the
Rules and By -Laws to combine the Emergency Management, Emergency
Communication and LEPC Committees. The committee will consist of five board
supervisors and no citizen members. A letter will be sent to the Police, Fire and EMS
organizations informing them of the proposed change. The Emergency Communications
Committee and the Emergency Management Committee will be asked to consider any
input received from the organizations and municipalities. Committees and Descriptions
will also be changed. Motion carried.
Election Process: Board Chair Malick suggested placing in the Rules and By -Laws
some sort of an election process for County Board and Elected Committees. Each
candidate vying for the County Board Chair position would have to answer a series of
brief questions. Corporation Counsel will draft something for the next committee
meeting.
Consent Agendas: Chair Malick would like to consider this practice for future agendas.
Several other entities already do this. Examples would be per diems (if furnished in
advance) and non - controversial items. Administrative Coordinator Whiting will check
for examples of rules in adopting this type of practice.
Leeislative Issues: Committee will consider Resolutions received from other Counties
at the June meeting.
Future Agenda Items: Supr. Standafer would like to see electronic mailings addressed
at a future meeting. Consolidating of Departments was another recommendation from
Chair Malick.
Motion by Standafer, 2nd by Speer to adjourn. Meeting adjourned at 11:55 A.M. Carried.
Thomas P. O'Connell
Secretary
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