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HomeMy WebLinkAboutCouncil on Aging-Disabilities 08-21-02ST. CROIX COUNTY NOTICE OF COMMITTEE MEETING TO: Clarence (Buck) Malick, Chairman St. Croix County Board FROM: Richard Peterson, Chairman COMMITTEE TITLE: Council on Aging DATE: Wednesday August 21, 2002 I I T Ail 1 LOCATION: County Board Room CALL TO ORDER AND INTRODUCTIONS OF NEW MEMBERS ROLL CALL ADOPTION OF AGENDA DATE OF NEXT MEETING: September 19, 2002 ACTION ON PREVIOUS MINUTES INTRODUCTIONS UNFINISHED BUSINESS: 2003 County Plan NEW BUSINESS: Budget Overview Vehicle Usage Policy Staff Reports Site /Center Updates ANNOUNCEMENTS & CORRESPONDENCE POSSIBLE AGENDA ITEMS FOR NEXT MEETING: ADJOURNMENT (Agenda not necessarily presented in this order) SUBMITTED BY: Sandy Gehrmann DATE: August 7, 2002 COPIES TO: COUNTY BOARD OFFICE COUNTY CLERK NEWS MEDIA /NOTICE BOARD COMMITTEE MEMBERS Transportation Committee Meeting 8:15 County Board Room COUNCIL ON AGING MEETING August 21, 2002 St. Croix County Government Center CALL TO ORDER Chairman, Rich Peterson, called the meeting to order at 8:30 a.m. ROLL CALL Members present were: Irene Burch, Gerald Peterson, Dr. Glenn Hoberg, Richard (Buzz)Marzolf, Marguerite Sumner, Bette Norman, Alice Mullan, Carolyn Weisenburger, and Ralph Bader. Also present were: Sandy Gehrmann, Sharon Graham, Tracy Davis, Sylvia Heller, Ed Velaski, Gladys Ellefson, Jeannette O'Connell, Shirley Marlette, Cindy Ahrens, Janice Thompson. Mary Lou Smith and Loretta Cassellius were excused. ADOPTION OF AGENDA A motion was made by Marguerite Sumner, and seconded by Irene Burch to adopt the agenda as printed; motion carried. DATE OF NEXT MEETING The next meeting will be held on September 19, 2002. ACTION ON PREVIOUS MINUTES A motion was made by Glenn Hoberg and seconded by Ralph Bader to approve the minutes as printed; motion carried. UNFINISHED BUSINESS: 2003 Count Plan: Discussion of the 2003 County Plan will be postponed until next month's meeting. However, the results of a survey conducted for the County Plan, were detailed. Suggestions Council. on Aging I Page 1 09/20/02 for additional informational or recreational programs were listed. None of these suggestions, if implemented, would effect any changes to the budget. Overall, respondents were satisfied with the services that they received. The results of an independent transportation study conducted in the Baldwin area will be presented at next meeting. Discussion on the lack of low advocacy on this issue followed. cost housing and the need for NEW BUSINESS: Budget Overview: The Expenditure Budget Summary was distributed and reviewed. This budget summary details line item expenditures across programs. The approximate percentage of funds provided by federal, state, county, fundraising, grants and donations were given. Discussion and clarification on line the item expenditure six month, estimated, and 2002 budget, columns followed. Discussion of expenditures by program were detailed. Only Congregate Nutrition, Service Management, and Transportation programs receive county funding. The transportation portion is a required 20% cash match. Total county request for 2003 is $127,103.00. The 2003 St. Croix County Department on Aging's annual budget was distributed and reviewed. Each program's revenues and expenses were detailed. A motion was made by Ralph Bader, and seconded by Buzz Council on Aging Page 2 09/20/02 Marzolf to approve the Budget as outlined; motion carried. Buzz Marzolf commended Sandy Gehrmann, Director, on a job well done. 2002 is the thirtieth anniversary of the Nutrition Program. A federal reported noted that one ar's worth of meals in the program equals the cost of one day in a hospital. It was also noted that donations, mainly by program participants, is a large part of the nutrition program budget. A motion was made by Ralph Bader, and seconded by Buzz Marzolf to approve the budget as outlined; motion carried. Buzz Marzolf commended Sandy Gehrmann, Director on a job well done. Information on the final Title 111 and State 2002 allocation by county was distributed and reviewed. Vehicle Usage Policy Having met with the Transportation Committee prior to the Council meeting, Sharon Graham reported that in light of recent requests, a new transportation policy would be drafted and presented at the next meeting of the Council on Aging. The policy will address the definition of "renter". driver, and the cost associated with renting a Departmental vehicle. A copy of the updated policy will also be sent to Risk Management and Corporation Council for their review. The roles of the transportation sub - committee in relation to the Council and the role of Aging and Handicap Inc. as a procurer of vehicles were clarified. Council on Aging Page 3 09/20/02 Sharon reported that drivers have been made aware of any maintenance that needs to be preformed on site vehicles for compliance with the new program mandated by D.O.T. At the present time, The Deerfield and the Disability Coalition are the only outside agencies using Departmental vehicles. Sharon reported that the consensus of the Transportation Committee was that when vans are used by outside agencies, Departmental drivers should be hired. STAFF REPORTS Sandy's Report: Sandy thanked all for a very nice 25 anniversary celebration. Approximately 150 were present. Sandy spoke on the changes that she has seen over the years. The one constant was the enjoyment she has experienced working with the elderly. The Caregiver Conference will be held on Thursday Oct 3 rd at the United Methodist Church in Hudson. The registration form was distributed. Speakers and breakout sessions were discussed. Staff are to attend free of charge and sites will be closed. The United way is providing most of the funding for the conference. Ruth Hurtgen will cater the meal. The Senior Dining Survey was distributed two months ago. Responses to questions in the survey were reviewed and discussed. The number 1 and 2 reasons given for participation in the congregate nutrition program were the meals and socialization. Overall, respondents were satisfied with the service as provided. Council on Aging Page 4 09/20/02 I The circus will be held at the Excel Energy Center. Group prices range between $7.50 and $26.50. If any sites are interested, call the office. The Association of Nutrition Directors at the state level have been meeting to implement the Federal Administration on Aging's Healthy Steps Program that promotes walking and better nutrition. Per their suggestion, the Department has ordered pedometers to be available at the sites for check out. Aging in the News, a quarterly publication, will be discontinued after the next issue as federal funding is being eliminated. The new Nutrition Policy Manual will soon be available. The state budget will not be finalized until after the fall election. Though St. Croix County's Senior Farmer's Market vouchers have already been distributed on a first come first serve basis, West Cap will continue to take names should any more vouchers become available. This year the Federal Nutrition Program celebrates its 30" anniversary. The state will be recognizing its anniversary with the printing of 2000 copies of an anniversary book in October. Included in the book will be comments by Andy Germain of Somerset. The Fall meeting of CWAG will be held on September 19 , at the L.E. Phillips Senior Center in Eau Claire. Center Board members are encouraged to attend. Cost, including the meal, will be $6.50. Council on Aging Page 5 09/20/02 The Department on Aging, as a government agency, does not endorse a specific religion by reciting a group prayer before congregate meals. However, moment of silence, or the choice of an individual to bow their head or recite a silent prayer, is acceptable and appropriate. SITE /CENTER REPORTS There was an excellent turnout for Betty Jordahl's going away party. A bus has been procured for a trip to LaCrosse. Produce supplied by Share the Bounty has been enjoyed. DEER PARK A welcome to Sharon and congratulations to Sandy were given. Card parties continue to go well. GLENWOOD CITY: Bingo is continuing. More card players are being sought. Site members will participate in the corn feed dinner to be held at the Methodist Church. The Rock Elm pie and ice cream social was enjoyed by those attended. HAMMOND /ROBERTS Jeannette O'Connell reported that cards, bingo, chair exercises and birthday parties continue. HUDSON A picnic with grilled brats took place recently. Bingo, massage and exercises continue to go well. Share the Bounty has provided produce. Birthday parties continue to be enjoyed by all. An outing in September is planned. The Governor recently visited the site prior to the noon meal NEW RICHMOND: Cards and bingo continue to go well. On Monday August 19 the Center Board sponsored a picnic at the park in Star Prairie. RIVER FALLS: Bette Norman reported that a train ride on the Minnesota Zephyr is planned. Over 40 SeniorCare applications have been distributed. Share the Bounty has dropped off nice BALDWIN Council on Aging Page 6 09/20/02 • produce at the site. As of August 26 Bette will be employed at the site under the Experience Works program. SOMERSET The carpets at the Center were recently cleaned. Those who received Farmer's Market vouchers are enjoying the produce. Last Saturday night twelve went to see Vic Tedesco at the Phipps. A trip to the Trap Rock Inn is planned for September 20 th . WOODVILLE A new person is helping out in Betty Lynum's temporary absence. Cards and bingo continue to go well. ANNOUNCEMENTS AND CORRESPONDENCE The Happy Grannies will be entertaining at the Mount Zion Church in Hudson on Sunday September 8 th at 2:00 p.m. It was suggested that the Department on Aging and the Grannies co- sponsor the event by providing van transportation and a donation respectively. Other sites may also plan to use their vans to attend with prior approval from the office. A motion was made by Bette Norman, seconded by Marguerite Sumner, to approve upcoming van trips; motion carried. The director of a local assisted living facility in the New Richmond area has been showing up unannounced at the site and participating in activities. A word of caution that this may serve as a covert form of advertising and that equal opportunity to directors of other assisted living facilities in the area to do the same should be provided. POSSIBLE AGENDA ITEMS FOR NEXT MEETING: Gerald Peterson requested that the Transportation Policy be put on October's agenda. Council on Aging Page 7 09/20/02 A A motion was made by Irene Burch and seconded by Bette Norman to adjourn the meeting; motion carried. Council on Aging Page 8 09/20/02